111-24 Exhibit A.pdf

*deep clean of fitness area/locker room/shower area 8 *clean all windows 8 *shower area clean all stalls/sinks/toilets with germicidal cleaner 8 *Note out of the 5 days of cleaning this area, 1 day a week should be dedicated as a “deep cleaning” which should include washing all trash cans and replacing liners, cleaning walls, vents, gym equipment, flooring, mats, counters, showers stalls/sinks, wiping outside of lockers and door handles. All Cleaning Products shall meet one of the following criteria. Cleaners that do not meet any of these standards are strictly prohibited: WELL Health Safety feature SC4: Select Preferred Cleaning Products All cleaning, disinfection and sanitization products are specified in the cleaning plan and meet one of the following requirements: a. Products are labeled as ‘low-hazard’ or ‘safer’ by an ISO 14024-compliant (Type 1) Ecolabel, or by a third-party certification recognized by the local government where the project is located. Hazard criteria must be specific for the product classes within the scope of this feature. b. The Safety Data Sheet (SDS) of each product discloses ingredients per EU Regulation2015/830 (CLP) or California State Bill No. 258 and no ingredients listed in Section 3 of the SDS are classified as Category 1, 1A or 1B for the following Globally Harmonized System (GHS) codes and corresponding hazard statements: 1. H311 (toxic in contact with skin). 2. H312 (harmful in contact with skin). 3. H317 (may cause allergic skin reaction). Individual terpenes may be present up to a concentration of 0.5% in undiluted products 4. H334 (may cause allergy or asthma symptoms or breathing difficulties if inhaled). 5. H340 (may cause genetic defects). 6. H350 (may cause cancer). 7. H360 (may damage fertility or the unborn child). 8. H372 (may cause damage to organs through prolonged or repeated exposure). Bidders must submit a complete and specific listing of all cleaners that meet the above cleaning criteria with their bid submission. In addition: 1. All MSDS sheets for the listed cleaners shall be submitted in both English and Spanish. Bidders must submit a detailed outline

criteria with their bid submission. In addition: 1. All MSDS sheets for the listed cleaners shall be submitted in both English and Spanish. Bidders must submit a detailed outline that summarizes the following cleaning and training requirements. All submissions shall, at a minimum meet the requirements outlined within 14

these bid specifications. Bidders shall provide a policy manual, training manual and training schedule to comply with these bid requirements. A cleaning schedule that: a. Details the following: 1. Extent and frequency of cleaning. 2. Cleaning responsibilities of building occupants (if any) and cleaning staff. 3. Cleaning supplies and where they can be accessed. 4. Process to evaluate and document adherence to the cleaning plan. b. Identifies the following: 1. Surfaces that require disinfection (e.g., high-touch surfaces). 2. Frequency and/or other thresholds (e.g., number of hours, number users of a space, results from a swab test) for disinfection. 3. Applicable governmental registration and directions of use (e.g., contact time and dilution rates) for disinfectants. (This information will be found on the product labels. Bidders agree to conform to these specifications.) 4. Other non-chemical tools used for disinfection, if any. c. States the following documentation procedures: 1. Record keeping practices for cleaning and disinfection activities. 2. The chain of communications with building occupants. 3. A system to log feedback from occupants and cleaning staff. 4. A checklist for each building posted on each floor that can be initialed by the cleaner with work completed each day, new checklist posted monthly. d. Specifies the following for cleaning materials and personal protection equipment (PPE): 1. PPE requirements for general cleaning and specialized tasks (e.g., disinfection or dilution or chemicals). 2. Color-coding for reusable and disposable cleaning cloths. 3. Separate cleaning of reusable cleaning materials from other clothing or products. e. Includes the following precautions for storage of cleaning products: 1. An identifiable, fit-for-purpose storage space in accordance with the manufacturers’ directions; bleach stored away from other products. 2. Color-coding and labeling of any bleach-based and ammonia-based products, indicating they are not to be mixed with one another. f. Specifies the following for cleaning tools and equipment: 1. HEPA rated filters for

-based and ammonia-based products, indicating they are not to be mixed with one another. f. Specifies the following for cleaning tools and equipment: 1. HEPA rated filters for vacuum cleaners. 2. If carpet and woven upholstery are present, the cleaning methodology (based on manufacturer’s recommendations), favoring hot water extraction if technically feasible. 15

3. Protocols for cleaning, maintenance and handling of waste accumulated in equipment (e.g., used vacuum cleaner bags). g. Includes the following operational aspects: 1. Use of cleaning and disinfection products, including dilutions (when needed) and ventilation requirements. 2. On-site availability of current Safety Data Sheets (SDS) of cleaning and disinfection products, in languages spoken by the cleaning staff. 3. Precautions to avoid slip hazards during and after floor cleaning. 4. Safe disposal of waste, including soiled cleaning materials and PPE. h. Outlines a training program that meets the following: 1. Training covers cross-contamination prevention via hand hygiene, PPE, cleaning cloth replacement, cloth handling techniques and carrying systems to separate clean tools from dirty ones. 2. Training is delivered to all relevant personnel including building management, building operators and contracted cleaning staff, on an annual basis. Bidders are advised to meet the following Conditions. 1. Include color-coding for reusable and disposable cleaning cloths is in place and if separate cleaning of reusable cleaning materials from other clothing or products is specified. Provide a revised policy that addresses the requirements of sections d.2. and d.3. 3. Provide a policy that addresses the requirements of section g.4. 4. Provide a policy that includes training materials for PPE use, it is unclear if the training also covers cross contamination prevention via hand hygiene, cleaning cloth replacement, cloth handling techniques and carrying systems to separate clean tools from dirty ones. Provide a policy that addresses the requirements of section h.1. 5. Provide policy clearly indicating that training is delivered to all relevant personnel including building management, building operators and contracted cleaning staff, on an annual basis. Provide a policy that addresses the requirements of section h.2. 16

PROPOSAL FORM JANITORIAL SERVICES The contract period for this service shall be for a period of Twenty four (24) months commencing April 1, 2024 ending March 31, 2026 with an option for one (1) year additional year 2027, if acceptable by both parties. The undersigned states that they have carefully examined specifications, conditions, and instructions and hereby submits the following proposal: Base Bid $ _______________________________________________ Annual ___________________________________________________________________ (amount in words) Options: (1) Hourly rate for buffing Floors $ __________________________ $__________________________ (amount in words) (2) Hourly rate for shampooing carpeting $ __________________________ $___________________________ 17

(amount in words) Company Name __________________________________ Address __________________________________ __________________________________ Telephone # __________________________________ Authorized Signature __________________________________ Print Name __________________________________ Title __________________________________ Date __________________________________ 18

THIS FORM MUST BE SUBMITTED BY THE BIDDER (Enclose original bid and one copy, copy must be supplied on an external hard drive) VENDOR INFORMATION In order to assure that all future correspondence is directed to the correct address, assure proper ordering, expedite future payments, and in accord with I.R.S. regulations, the following information must be provided with this bid. Name of Business: ___________________________________________________________ Print Name of Contact Person: ______________________________________________________ Print Correspondence Address (including zip code): _____________________________________ _____________________________________ _____________________________________ Purchase Order Address (including zip code): _____________________________________ _____________________________________ _____________________________________ Payment Address (including zip code): _____________________________________ _____________________________________ _____________________________________ Telephone Number: ___________________________ Fax Number: _________________________________ E-mail Address _______________________________ Employer I.D. or S.S. # _________________________ 19

BIDDER’S REQUIREMENTS CHECK LIST The following is a checklist of items, which must be submitted by all interested parties with their proposal:  Business Registration Certification ________  Bidder’s Experience and Qualifications ________  Statement of Ownership ________  Affirmative Action Compliance Notice ________  Bid Deposit (10% of bid not to exceed $20,000.00) required ________  Completed Bid Proposal Form ________  Iranian Disclosure Statement ________  Acknowledgment of Addenda ________  Political Disclosure Statement ________  AMERICANS WITH DISABILITIES ACT OF 1990 _________ Should any of the aforesaid items not be included with your bid proposal, please so indicate on this page and identify the reason for omitting such information on the space below: ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 20

Business Registration Certification N.J.S.A. 52:32-44 requires that each vendor submit proof of business registration prior to a contract award. Proof of registration shall be a copy of the bidder’s Business Registration Certificate (BRC). A BRC is obtained from the New Jersey Division of Revenue. Information on obtaining a BRC is available on the internet at www.nj.gov/njbgs or by phone at (609) 292-1730 21