111-24 Exhibit A.pdf

these bid specifications. Bidders shall provide a policy manual, training manual and training schedule to comply with these bid requirements. A cleaning schedule that: a. Details the following: 1. Extent and frequency of cleaning. 2. Cleaning responsibilities of building occupants (if any) and cleaning staff. 3. Cleaning supplies and where they can be accessed. 4. Process to evaluate and document adherence to the cleaning plan. b. Identifies the following: 1. Surfaces that require disinfection (e.g., high-touch surfaces). 2. Frequency and/or other thresholds (e.g., number of hours, number users of a space, results from a swab test) for disinfection. 3. Applicable governmental registration and directions of use (e.g., contact time and dilution rates) for disinfectants. (This information will be found on the product labels. Bidders agree to conform to these specifications.) 4. Other non-chemical tools used for disinfection, if any. c. States the following documentation procedures: 1. Record keeping practices for cleaning and disinfection activities. 2. The chain of communications with building occupants. 3. A system to log feedback from occupants and cleaning staff. 4. A checklist for each building posted on each floor that can be initialed by the cleaner with work completed each day, new checklist posted monthly. d. Specifies the following for cleaning materials and personal protection equipment (PPE): 1. PPE requirements for general cleaning and specialized tasks (e.g., disinfection or dilution or chemicals). 2. Color-coding for reusable and disposable cleaning cloths. 3. Separate cleaning of reusable cleaning materials from other clothing or products. e. Includes the following precautions for storage of cleaning products: 1. An identifiable, fit-for-purpose storage space in accordance with the manufacturers’ directions; bleach stored away from other products. 2. Color-coding and labeling of any bleach-based and ammonia-based products, indicating they are not to be mixed with one another. f. Specifies the following for cleaning tools and equipment: 1. HEPA rated filters for

-based and ammonia-based products, indicating they are not to be mixed with one another. f. Specifies the following for cleaning tools and equipment: 1. HEPA rated filters for vacuum cleaners. 2. If carpet and woven upholstery are present, the cleaning methodology (based on manufacturer’s recommendations), favoring hot water extraction if technically feasible. 15