111-24 Exhibit A.pdf

Exhibit “A”

AGREEMENT FOR JANITORIAL MAINTENANCE SERVICES THIS AGREEMENT made and entered into on this __ day of March, 2024 by and between the TOWNSHIP OF WEST ORANGE, a municipal corporation of the State of New Jersey, located at Town Hall, 66 Main Street, West Orange, County of Essex and State of New Jersey, hereinafter called the “TOWNSHIP”, part of the first part, and NATIONWIDE CLEANING & RESTORATION SERVICES, INC., a New Jersey corporation with offices at 101 Hudson Street, 21st Floor, Jersey City, New Jersey 07302, hereinafter referred to as “NATIONWIDE”, party of the second part. WITNESSETH THAT: WHEREAS, the Township issued a Request for Bid Proposal for Janitorial Maintenance Services Re-Bid, (the “SPECIFICATIONS”) seeking to award a Contract for Janitorial Services at eight (8) buildings owned and operated by the TOWNSHIP, annexed hereto as Exhibit “A;” and WHEREAS, the Specifications set forth the terms and conditions of the Janitorial Services to be performed under this agreement; and WHEREAS, on March 12, 2024, NATIONWIDE submitted a bid in response to the SPECIFICATIONS (the “BID”), annexed hereto as Exhibit “B;” and WHEREAS, the BID included and incorporated the SPECIFICATIONS; and WHEREAS, the BID set forth an annual base bid of $61,750.00 per year with additional optional rates for floor buffing at $50.00 per hour and shampooing carpeting at $40.00 per hour; and NOW, THEREFORE, in consideration of the mutual promises, terms and conditions

hereinafter set forth, the parties hereto agree as follows: 1. NATIONWIDE hereby agrees to provide the services and other covenants set forth in the BID, annexed hereto as Exhibit “A.” 25 As set forth in the SPECIFICATIONS, the term of this Agreement shall be for two (2) years starting on April 1, 2024 and that the Township shall have an option to renew this Agreement for an additional one year. 3. The TOWNSHIP and NATIONWIDE hereby agree to the rates set forth in the BID and to the payment process set forth in Section M of the SPECIFICATIONS. 4. The TOWNSHIP and NATIONWIDE hereby agree that to the extent that the BID conflicts with the terms and conditions of the SPECIFICATIONS, the SPECIFICATIONS shall govern. IN WITNESS THEREOF, the parties have set their hands and seals the day and year first above written. TOWNSHIP OF WEST ORANGE ATTEST: By: KAREN J. CARNEVALE, R.M.C. SUSAN McCARTNEY, MAYOR WITNESS: NATIONWIDE CLEANING & RESTORATION SERVICES, INC. By: (oF [20 [2024 Salvador Cacenekeno

Exhibit “A”

TOWNSHIP OF WEST ORANGE COUNTY OF ESSEX STATE OF NEW JERSEY Request for Bid Proposal for Janitorial Maintenance Services Re-Bid Submission Date: March 12, 2024 11:00 a.m. Prevailing Time TOWNSHIP OF WEST ORANGE * 66 MAIN STREET * WEST ORANGE, NJ 07052 (973) 325-4056 1

ADVERTISEMENT Invitation to Bid The Township of West Orange is seeking bids for JANITORAL MAINTENANCE SERVICES-REBID. The Bid specifications can be obtained in person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during regular business hours, 8:30 a.m. to 4:30 p.m. or by emailing preynolds@westorange.org. Sealed proposals, clearly marked with the title and name and address of party making same, addressed to the Purchasing Department of the Township of West Orange will be received by mail, or hand delivery, at the Municipal Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Tuesday, March 12, 2024 at 11:00 a.m. and will be publicly opened and read at that time in the Council Chambers, located at 66 Main Street, West Orange, NJ 07052 on the same day. No proposals received after that time will be considered. A certified check or cashier’s check made payable to the Township, or a duly executed bid bond in the amount of 10% of bid, not to exceed $20,000.00 must accompany each bid proposal. All deposits from bidders other than the successful bidder will be returned after the award of the contract. Submitters are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., N.J.A.C. 17:27. Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to N.J.S.A. 19:44-20.13 (P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us . Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of Ownership (N.J.S.A. 52:25-24.2), a valid NJ Business Registration Certificate P.L. 2004, c57, and must comply with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27. Panayiota Reynolds Purchasing Agent 2

GENERAL INSTRUCTIONS AND CONDITIONS FOR BIDDERS A. INTENT The Township of West Orange, hereinafter referred to as “the Township” requests bids for janitorial services for Eight (8) of our buildings. The contract shall commence in April 1, 2024 for a period of 24 Months with the option to extend for one (1) additional year. All cleaning shall be performed in a workmanship like manner as described by this specification. Deviations will not be considered unless the vendor can explain in detail that the deviation is of material benefit to the Township and provides service levels at least equivalent to that specified. The Township’s technical contact for Buildings, Louis Reynolds Supervisor of Public Works (973) 725-8774. Mr. Reynolds will be in charge of monitoring vendor performance and compliance throughout the term of the contract. B. PRE- BID TOUR All prospective bidders are highly encouraged to visit each site. Available dates and times for tours are: Wednesday February 28, 2024 at 10:00 am and 12:00 pm Wednesday March 6, 2024 at 10:00 am and 12:00 pm Please contract Panayiota Reynolds at 973-325-4056 or by emailing preynolds@westorange.org to make an appointment during the dates and times above. C. BID OPENING All bid proposals will be publicly opened and read aloud in the Council Chambers, Township of West Orange, 66 Main Street, West Orange on March 12, 2024 at 11:00 A.M. Bids must be received by hand, certified mail or messenger no later than 11 A.M. All bid proposal envelopes should be clearly marked with name of bid and the submission date. Bidder is solely responsible for the timely delivery of the bid proposal and no bids shall be considered after time specified. D. BID WITHDRAWAL Sealed bids received by the Township before the designated time of the bid opening, may withdraw said bid in writing with evidence showing that the individual is or represents the principal or principals involved in the bid. Once bids have been opened, they shall remain firm for a period of Sixty (60) calendar days. 3

E. BID PROPOSAL FORMS All prices and amounts must be written in ink or preferably machine printed. Bids containing any conditions, omissions, unexplained erasures or alterations, items not called for in the bid proposal form, attachment of additive information not required by the specifications, or irregularities of any kind, may be rejected by the Township. F. BID SECURITY A certified check or cashier’s check made payable to the Township, or a duly executed bid bond in the amount of 10% of bid, not to exceed $20,000.00 must accompany each bid proposal. All deposits from bidders other than the successful bidder will be returned after the award of the contract. G. INSURANCE REQUIREMENTS Worker’s Compensation and Employer’s Liability Insurance: This insurance shall be maintained in full force during the life of this contract by the vendor covering employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C. 12:235-1.6. Minimum Employer’s Liability $1,000,000.00. General Liability Insurance: This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily and $3,000,000.00 aggregate for property damage, and shall be maintained in force during the life of the contract. Automobile Liability Insurance: This insurance covering vendor for claims arising from owned, hired and non-owned vehicles with limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily injury and $3,000,000.00 each accident for property damage, shall be maintained in force during the life of this contract. Certificates of Required Insurance: Certificates as listed above shall be submitted along with the contract as evidence covering Comprehensive General Liability, Comprehensive Automobile Liability, and where applicable, necessary Worker’s Compensation and Employer’s Liability Insurance. Such coverage shall be with acceptable insurance companies operating on an admitted basis in the State of New Jersey and shall name the Township as an additional insured. Self-insured vendors shall submit an affidavit attesting to their self-insured coverage and shall name the Township as an additional insured. Indemnification: Successful vendor shall indemnify and hold harmless the Township from all claims, suits or actions and damages or costs of every name and

name the Township as an additional insured. Indemnification: Successful vendor shall indemnify and hold harmless the Township from all claims, suits or actions and damages or costs of every name and description to which the Township may be subjected or put by reason of injury to the person or property of another, or the property of the 4

Township, resulting from negligent acts or omissions on the part of the vendor, the vendor’s agents, servants, or subcontractors in the delivery of goods and services, or in the performance of the work under this contract. The Vendor shall take out and maintain during the life of the contract adequate workmen’s compensation and employer’s liability insurance for all employees employed in connection with the work, and in case any work is sublet, the Vendor shall require each sub-contractor similarly to provide workmen’s compensation and employer’s liability insurance for the latter’s employee’s, unless such employees are covered by the protection afforded by the Vendor’s insurance. A Certificate of Insurance evidencing General Liability and Excess Liability (Worker’s Compensation) coverage shall be provided by a carrier(s) satisfactory to the Township. An original Certificate shall be filed with the Township before the Contract can be executed. The Township will also be named as an additional insured as it relates to all liability policies for work performed by the Contractor with Certificate evidencing this endorsement. All of the Contractor’s insurance coverage shall contain a clause indemnifying and saving the Township harmless and its agents from any liability arising from the work to be performed under the contract. This includes but not limited to Attorney’s fees and costs in connection with defense of such claims. H. MANDATORY FORMS Vendor shall supply a copy they their Disclosure of Ownership, Affirmative Required Evidence, Iranian Investment Disclosure form, Addenda Acknowledgment, and bid deposit. NJ Business Registration certificate, must be provided prior to the award of contract. I. QUALIFICATION OF BIDDERS Bidders shall be of known reputation and shall have sufficient qualified personnel and equipment to perform adequately the prescribed services as per the specifications. Bidders shall submit evidence of qualifications to meet all requirements by Township. As evidence of bidder’s qualifications, bidders shall submit the following information with their bids: 1. The number of years the firm has been performing janitorial services. 2. Names of Supervisors to be assigned to work on this contract. Include the number of years the individual has worked for bidder. 3. Location of bidder’s