111-24 Exhibit A.pdf

GENERAL INSTRUCTIONS AND CONDITIONS FOR BIDDERS A. INTENT The Township of West Orange, hereinafter referred to as “the Township” requests bids for janitorial services for Eight (8) of our buildings. The contract shall commence in April 1, 2024 for a period of 24 Months with the option to extend for one (1) additional year. All cleaning shall be performed in a workmanship like manner as described by this specification. Deviations will not be considered unless the vendor can explain in detail that the deviation is of material benefit to the Township and provides service levels at least equivalent to that specified. The Township’s technical contact for Buildings, Louis Reynolds Supervisor of Public Works (973) 725-8774. Mr. Reynolds will be in charge of monitoring vendor performance and compliance throughout the term of the contract. B. PRE- BID TOUR All prospective bidders are highly encouraged to visit each site. Available dates and times for tours are: Wednesday February 28, 2024 at 10:00 am and 12:00 pm Wednesday March 6, 2024 at 10:00 am and 12:00 pm Please contract Panayiota Reynolds at 973-325-4056 or by emailing preynolds@westorange.org to make an appointment during the dates and times above. C. BID OPENING All bid proposals will be publicly opened and read aloud in the Council Chambers, Township of West Orange, 66 Main Street, West Orange on March 12, 2024 at 11:00 A.M. Bids must be received by hand, certified mail or messenger no later than 11 A.M. All bid proposal envelopes should be clearly marked with name of bid and the submission date. Bidder is solely responsible for the timely delivery of the bid proposal and no bids shall be considered after time specified. D. BID WITHDRAWAL Sealed bids received by the Township before the designated time of the bid opening, may withdraw said bid in writing with evidence showing that the individual is or represents the principal or principals involved in the bid. Once bids have been opened, they shall remain firm for a period of Sixty (60) calendar days. 3