348-24 RFP - MA 2025 NJDOT Responses.pdf

architects + engineers Ste 110 054 862 26 November 27, 2024 VIA EMAIL Zayibeth Carballo, P.E. Municipal Engineer Township of West Orange 25 Lakeside Avenue West Orange, NJ 07052 Re: Proposal for Professional Engineering Services MA 2025 NJDOT Municipal Aid Program Helen Avenue, Lawrence Avenue, Florence Place and Lowell Avenue Improvement Project H2M Proposal. No.: LP241377 Dear Ms. Carballo: In response to your Request for Proposal (RFP) dated November 19, 2024, H2M is pleased to present this Proposal to the Township for providing Professional Engineering Services for design for the above- referenced project. The following outlines our Project Understanding, Scope of Services, and Engineering Fee and Billing Method. Project Understanding The RFP identified a section of Lowell Avenue, Helen Avenue, Florence Place and Lawrence Avenue scheduled for improvement for a total length of 3,600 feet of roadway. The improvements include a combination of milling and resurfacing, pavement striping, curbs and sidewalk repairs, aprons, driveway repair, new ADA-compliant curb ramps, and restoration of manholes and catch basins and replacement of their castings at several locations as generally outlined in the RFP. The extent and type of improvements will be made after a walkthrough inspection with the Township Engineer that will take place after the award of the Contract for Engineering Services. The proposed improvements do not include road widening, changes in vertical or horizontal alignment, changes to existing underground utilities, changes to existing guide rails, or construction of new sidewalks. As on other projects, the Township's construction inspector will determine the exact layout of the ADA-compliant curb ramps during construction. Estimated quantities will be included in the bid items for the curb ramps and standard New Jersey Department of Transportation (NJDOT) curb ramp details will be included in the drawings. All construction will take place within existing rights-of-way. Therefore, boundary surveys or preparation of easements/right-of-way widening are not needed and are not included in the scope of services. A topographic survey (described below) will be used to show the extent of improvements and the estimated quantities associated with the improvements on each drawing. In addition, we will add house numbers found on Township Tax Maps to

low) will be used to show the extent of improvements and the estimated quantities associated with the improvements on each drawing. In addition, we will add house numbers found on Township Tax Maps to the drawings for the Township and Contractor’s use during the construction phase of the project. H2M Architects, Engineers, Land Surveying and Landscape Architecture, DPC (NY) offers its services in NY only H2M Architects & Engineers, Inc, (NJ) offers its services in NJ, DE, CT, FL, LA, MA, PA, VA only H2M Associates, Inc. (NJ) offers its engineering, land surveying, landscape architecture services in NJ only h2m.com

Zayibeth Carballo, P.E. Township of West Orange November 27, 2024 Page 2 of 5 Our technical comments on the work to be completed are as follows: During the design period, the Township Forester, John D. Linson, will identify the trees on each street by location, type, and diameter that are to be removed. This information will be included with the Contract Documents issued to prospective bidders for the bidder's use in preparing his bid for various tree removal items. Existing curb elevations will not be changed to minimize any adverse impact on roadway or private property drainage patterns. Preparation of any cut sheets or any construction stakeout will be included in the work to be bid and performed by the Contractor. Project Schedule H2M will dedicate sufficient resources to complete the design services described herein to enable the Township to advertise for bids in the summer and fall of 2026. We anticipate that the Township will award the Contract for Engineering Services in the beginning of December. Scope of Services H2M will perform the following major activities and tasks for the proposed street improvements project: Design Services Perform and prepare a topographic route survey within the project limits for the purpose of depicting existing physical surface features and developing base mapping for the preparation of Contract Drawings. The survey will include horizontal and vertical control, including setting benchmarks, and establish roadway centerline. The survey within the project limits for the sanitary sewer replacement on Hunterdon Road will include any field markout provided by respective utility companies. The limits of the survey will extend up to 10 feet beyond the existing right-of-way to include trees, shrubs, walls, driveways, walks, steps, and other existing surface features. The right-of-way will be shown on the Contract Drawings based on information provided by the Township. A copy of the survey will be provided to the Township in AutoCAD format. Perform walkthrough assessment of section of Lowell Avenue, Helen Avenue, Florence Place and Lawrence Avenue identified in the RFP with the Township Engineer to discuss the specific improvements planned for it. Prepare Contract Drawings for the proposed road improvements. We anticipate that the following drawings will be prepared by H2M: - Cover Sheet -1 drawing - Key Map,

fic improvements planned for it. Prepare Contract Drawings for the proposed road improvements. We anticipate that the following drawings will be prepared by H2M: - Cover Sheet -1 drawing - Key Map, Legend, and General Notes — 1 drawing. - Estimate of Quantities - 1 drawing. - Plan Drawings (scale 1" = 40' horizontal) of the section of Hunterdon Road, Sussex Road, and Morris Road indicated in the RFP — 5 drawings. - Construction Details, including granite block curbs, milling and resurfacing of roadways and driveways, concrete roadway repairs and leveling courses, curb ramps — 5 drawings. - Soil Erosion and Sediment Control Details — 1 drawing. - Traffic Control Details — 2 drawings.

Zayibeth Carballo, P.E. Township of West Orange November 27, 2024 Page 3 of 5 Contact the Township Police Department Traffic Bureau to coordinate the proposed road closures and traffic detours. Aerial imagery will be used for preparation of base mapping to show the extent of the proposed road closures and detours. Sign locations will be shown on the drawings for the Township and Contractor's use during the construction phase of the project. Prepare Traffic Detour Plans — 1 drawing. Prepare NJDOT supplementary specifications. H2M will combine the NJDOT supplementary specifications with the Township's standard administrative “front end” specifications that have been used on previous projects recently. These combined specifications will constitute the Contract Specifications. The Contract Drawings and Contract Specifications will constitute the Bidding Documents. H2M will furnish 20 sets of Bidding Documents to the Township. Prepare an Opinion of Probable Construction Cost. Construction-Related Services While not included in this Proposal, full time construction observation is warranted for underground utility work, such as the sanitary sewer replacement. H2M will furnish a separate proposal to the Township for such work if requested by the Township. Owner Responsibilities In conjunction with the performance of the Professional Engineering Services by H2M described in this Proposal, the Township will arrange, provide, or perform the following: Provide topographic and planimetric mapping from 2010 aerial photography, preferably in .dwg or -dxf format and provide copies of current Tax Maps in areas where street improvements are proposed. Obtain permission from property owners for surveying beyond right-of-way limits. Arrange for and pay the costs associated with Police for traffic control which may be required for the survey and design work of this project, e.g. obtaining sewer inverts. Coordinate with the respective utilities for utility relocation and design as needed to accommodate ADA-compliant curb ramps. Provide Township's standard administrative “front end” specifications in Microsoft Word format. Advise H2M of proposed road closures and detour routes. Distribute and coordinate traffic control and detour plan with the Contractor. Review and approve traffic control devices set up by the Contractor during construction.

Zayibeth Carballo, P.E. Township of West Orange November 27, 2024 Page 4 of 5 Engineering Fee, Billing Method, and Terms of Service Based on the foregoing understanding and Scope of Services, H2M proposes compensation for Professional Engineering Services as follows: Service Fee Surveying and DeSIQM........ssssssssseseesescesecscssrseeeesssee $ 36,500 Lump Sum The engineering fees for the Surveying and Design to be performed for the project, as presented in this Proposal, will be based on a lump-sum price, and will be the total fees for the services described for the work to be performed. Any services provided outside the Scope of Services presented in this Proposal will be performed only after receiving explicit permission from the Township and will be billed on the basis of hourly fee rates plus reimbursable expenses in accordance with the enclosed Billing Rate Schedule. H2M will bill the Township for Professional Engineering Services on a monthly basis. For lump-sum services, billing will be based on the percentage of work completed and a synopsis of the project status will be provided. For services provided on the basis of hourly fee rates plus reimbursable expenses, the billing will reflect the time expended by H2M personnel assigned to the project, reimbursable expenses, and a brief description of the services provided. Also enclosed are H2M's State of New Jersey Business Registration Certificate, a sample Certificate of Liability Insurance, and our Standard Terms and Conditions, which, together with the Billing Rate Schedule, are integral parts of this Proposal. The return of a signed copy of this Proposal and H2M’s Standard Terms and Conditions will confirm the Township's acceptance of the Proposal and authorization to H2M to proceed with the work. H2M appreciates the opportunity of presenting this Proposal to the Township. Please advise us if you need additional information or require clarification of this Proposal. Very truly yours, H2M Associates, Inc. Digitally signed by Charles Martallo DN: C=US, E* yner \ vi Excmaraiogramcon, | Charles Martello ie 1024.11.27 a Charles A. Martello, P.E., LSRP Alec J. Mittiga, P.E, Senior Vice President Assistant Vice President Enclosure The Township of West Orange hereby engages H2M to perform the services described above for the compensation set forth and under H2M's Standard Terms and

e President Assistant Vice President Enclosure The Township of West Orange hereby engages H2M to perform the services described above for the compensation set forth and under H2M's Standard Terms and Conditions. The Township of West Orange authorizes H2M to commence the services upon receipt of an executed copy of this letter. The Township of West Orange and H2M agree that this letter, together with the listed enclosures,

Zayibeth Carballo, P.E. Township of West Orange November 27, 2024 Page 5 of 5 constitutes the entire agreement between the Township of West Orange and H2M relating to the project. PROPOSAL AGREED & ACCEPTED BY: Signature Print Name Title Client Township of West Orange West Orange, NJ Address Date

(Ver 210520) H2M Standard Terms & Conditions Client | Township of West Orange, New Jersey Site _| MA 2025 NJDOT Municipal Aid Program - Helen Avenue, Lawrence Avenue, Florence Place, and Lowell Avenue Improvement Project Services _| Survey, design, contract documents for road improvement project Client's Rep. | Zayibeth Carballo, P.E. H2M's Rep. [Alec Mittiga Phone/E-Mail | 973-325-4160/engineering@westorange.org Phone/E-Mail. | 973-492-3309/amittiga@h2m.com 1. Applicability of Terms and Conditions. 1.1. Applicable to Scope of Services. The scope of services, pricing and schedules included with H2M's proposal are contingent upon the Client accepting the terms and conditions (“Standard T&C”) herein. Any changes hereto which affect H2M's rights, obligations, or risk exposure shall entitle H2M to make appropriate adjustments to its pricing and proposal, 1.2, Applicable to Preliminary Services. These Standard T&C shall also apply to any services H2M performs prior to the Parties executing a written Contract. In such circumstances, Client's direction to H2M to render services shall constitute acceptance of these Standard T&C. 2. Authority of Signers and Parties. 7 2.4. Authority to Contract. The individuals signing the Contract each ‘warrant that s/he is empowered to sign on behalf of and bind the indicated Party to these Standard T&C and all other components of the Contract 2.2. Authority for Project. Client warrants that it has any authority and permission required from Owner to engage H2M in the Services concerning the Site, and to grant H2M physical access to the Site as needed to perform the Services. 3. Contractual Obligations 3.1, Designated Representative. Each Party shall designate a “Representative” in writing above. Each Representative shall have the authority to transmit and receive instructions and other information, and to render interpretations and decisions concerning the Project and Contract on behalf of the Party s/he represents. Each Party is entitled to rely on communications from the other Party's Representative as authoritative. Each Representative shall issue decisions, interpretations and communications promptly as to avoid unreasonable delays in delivery of the Services. 3.2, Commencement. H2M is not obligated to commence or continue tendering any Services until both Parties have signed the Contract and Client has paid any

asonable delays in delivery of the Services. 3.2, Commencement. H2M is not obligated to commence or continue tendering any Services until both Parties have signed the Contract and Client has paid any required Fee advance specified in the proposal. 3.3, Performance Standards. Each Party shall exercise its rights and perform its obligations in a reasonable and non-negligent manner. H2M shall perform its Services within the Standard of Professional Care. Client shall pay compensation for all Services so rendered. H2M makes nor implies any other warranties or guarantees, herein or otherwise, concerning the Services or the outcome of the Project. 3.4, “Standard of Professional Care” means the standard of care and skill recognized by law to apply to licensed professionals practicing the same profession, under the same circumstances, at the same time and location, as the Services rendered by H2M. Nothing in any part of the Contract is intended, nor shall anything be so interpreted as, to elevate the Standard of Professional Care beyond the definition included here. 3.5, Document Ownership. All information (including but not limited to drawings and specifications) developed by H2M are instruments of service only, and not products produced for sale nor works made for hire. H2M reserves all of its copyright, ownership and other rights with respect to such information. Client shall not modify and shall not apply such information outside of the Project or for any purposes other than that for which it was created. Client shall defend and indemnify H2M against any claims, liabilities and costs associated with such unauthorized treatment of the information. Client may reuse the information for authorized purposes only with advance written consent from H2M that details the scope of, additional compensation for, and appropriate protections associated with such reuse. 3.6. Site Access. Client guarantees full and free H2M access to the Site and shall cooperate with H2M in gaining access to any other real property required for the performance of the Services. 3.7. Preliminary Inforthation. Client shall provide to H2M in writing any pertinent information it possesses that might affect the Project requirements (including but not limited to design objectives and constraints, budgetary limitations, surveys, related reports and studies, environmental, geotechnical, and soil