141-25 Exhibit.pdf

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SECTION IV PROPOSAL TO THE TOWNSHIP COUNCIL, TOWNSHIP OF WEST ORANGE, NJ Dear Council Members: In accordance with and subject to all stipulations, conditions, requirements, and Instructions to bidders, specifications so far as they relate to this proposal are made part of it, submit a bid of: Re-Bid Repair and Maintenance of the Buses for the Township of West Orange Public Works Department Contract Preventative Maintenance Cost 5,000 mile interval as specified 6 O75 7 10,000 mile interval as specified § ¥50— Total $_ 7es 7 Total in words S-€ve y Hendkned And Teeny Lele tors ** Be advised that the price bid for the 10,000 mile Interval will be for those tasks as specified for that interval only. At 10,000 mile intervals, the 5,000 mile preventative maintenance shall also be provided, and it will be paid at the 5,000 mile interval bid price.**** General Repair Rates: Hourly Repair Rate $8 Hourly Overtime Rate : 8S a. Travel Cost $- Qn>- OEM Parts Mark Up HO % COMPANY NAME Select tule v THe Repair ADDRESS Sa wrshs ad fea Sh WesTILANUE Dy a7207 & PHONE 973-325" 199 § tol Email, \an.0@ shee Phar ingt” onrev/i fo pS ov tek lt ‘ely fre. (Sighature and Title of Officer of Company authorized to execute a contract) PROPOSAL TO BE SUBMITTED IN DUPLICATE WHICH CAN BE ON A USB/FLASH STICK

SECTION IV PROPOSAL TO THE TOWNSHIP COUNCIL, TOWNSHIP OF WEST ORANGE, NJ Dear Councll Members: In accordance with and subject to all stipulations, conditions, requirements, and instructions to bidders, specifications so far as they relate to this proposal are made part of it, submit a bid of: Re-Bid Repair and Maintenance of the Buses for the Township of West Orange Public Works Department Contract Preventative Maintenance Cost oh. 5,000 mile interval as specified af 52 5 eo 10,000 mite Interval as specified sa 4 2. Sos Total $ 56 Coe Total In words MIME Homdved FcETY ‘Ba llars **** Be advised thatthe price bid for the 10,000 mile interval will be for those tasks as specified for that interval only. At 10,000 mile intervals, the 5,000 mile preventative maintenance shall also be provided, and it will be paid at the 5,000 mile interval bid price.**** General Repair Rates: S oo Hourly Repair Rate $ ts Hourly Overtime Rate $ 1S Travel Cost SO OEM Parts Mark Up 20% COMPANY “Bolen Secvices aooress _@U! TRENT Aus ORME, UT O1OGO PHONE FIt _Yq2- 1964 Email oJ Bsawpitoise Yalioe colt pare _¥ 6 [23 BY al (Skgnatus Itle of Officer of Company authorized to execute a contract) PROPOSAL TQ BE SUBMITTED IN DUPLICATE WHICH CAN BE ON A USB/FLASH STICK

PROPOSAL TO THE TOWNSHIP COUNCIL, TOWNSHIP OF WEST ORANGE, NJ Dear Council Members: i : In accardance with and subject to all st!pulatians, conditions, requirements, and Instructions to bidders, fo: spectfications so far as they relate to this proposal are made part of it, submit a bid of: + Repel Repalrame Ivainteremce of the Buses forthe Fownship of Wast- Orange Public Works Department Contract { ! i | i : SECTION IV | 1 | ! Preventative Malntenance Cost 5,000 mile interval as specified $ 2B5. 0 40,000 mile interval as specifled § SS0.co : Total $11 | Total In wards Seiten Seventy & io foe _ wa Be advised that the price Sid for the 10,000 mile Interval will be for those tasks as specified for that ij : Interval only. At 10,000 mile intervals, the 5,000 mile preventative maintenance shall also be provided, and It jo: will be paid at the 5,000 mile Interval bid price.**"* General Repalr Rates; |: Hourly Repair Rate ss Hourly Ovartime Rate $__10S.cO : Travel Cost $ __ es f OEM Parts Mark Up aS . i i COMPANY name ((n-Site Fleet Service ne. aporess .30 tdgepare [2c Ens Bcunswick, NI Okey : PHONE §=©_-7 3-051 - 1000 | Emall 0 obf@on-Sitetleetservie.Com DATE 4) 1/8022 py =GHtEE “Chick Gyaclue fice’ pe (Signature and Title of Officer of Company authorized to execute a contract} PROPOSAL TO BE SUBMITTED IN DUPLICATE WHICH CAN BE ON A USB/FLASH STICK

, { L 1 i TOWNSHIP OF WEST ORANGE COUNTY OF ESSEX STATE OF NEW JERSEY REQUEST FOR BIDS RE-BID REPAIR AND MAINTENANCE OF BUSES FOR THE WEST ORANGE PUBLIC WORKS DEPARTMENT Submission Date: April 12, 2023 11:00 A.M. Prevailing time TOWNSHIP OF WEST ORANGE* 66 MAIN STREET* WEST ORANGE, NJ 07052* 973-325-4056

1 Invitation to Ble Notice Is hereby given that the Township of West Orange is requesting sealed bids for the Repair and Maintenance of Buses for the West Orange Public Works Department. The speclficatlons can be abtained in person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ 07052, during regutar business hours, 8:39 a.m, to 4:30 p.m. or by emailing preynolds@westorange.org. Sealed proposals, clearly marked with the thle of bid, name and addrass of party making same, addressed to the Township Council, Township of West Orange will be received by mall, or hand delivery, at the Municipal Bullding, 66 Main Street, West Grange; NJ07652, Submissiondue date ts Wednesday; Apritt2; 2023 at 11:00 aon, and willbe publicly operred anc read at that time in Council Chambers of Tawn Hall located at 66 Main Street, West Orange, NJ 07052, No proposals received after that time will be considered. Bidders are required to comply with the Contract Compliance and Equal Employment Opportunities in Public.Contracts NJ.S.A. 10:5-34 et seq, and N.J.A.C. 17:27 and have a current New Jersey Business Registration Certificate P.L, 2004, N.J.S.A, 52:25-24.2, The Township reserves the right. to reject any and all blds and to waive any and all informalities in the bid, Panaylata Reynolds Purchasing Agent 1 ' f | 1 !

CONTENT: Section [: Bus List Section Il: © West Orange Public Works Bus Service and Repair Requirements Section (Il: West Orange Public Works Bus Preventative Maintenance Scheduled Inspection Chassis Service Requirements . . Section IV; Proposal Form Section V; Bidder Instructions and Mandatory Forms

7 | | SPECIFICATIONS REPAIR AND MAINTENANCE OF BUSES FOR" TOWNSHIP OF WEST ORANGE PUBLIC WORKS DEPARTMENT GENERAL INTENT Bidding on this contract will be limlted to vendors actively engaged In the field-of Bus repair services. The successful bidder ——— wile expected to provide service tratimely, competent and} bprofesstoresh arir: fris recognized that the equipment to be serviced Is essential to Township of West Orange’s, to be known as the (“Township”), management operations, Vendors must be able to demonstrate the abllity and experience to provide superior quality of service. Vendor shall be actively in business for at least five (5} years in the maintenance, service, and repalr of equipment of similar manufacture, capacity, and operating characteristics as those covered by this contract, Bidders must provide documented proof of quallfications (Certifications) and three (3) references. Term of Contract This contract shall remain in effect for a period of two (2} years with an option to extend one (1) year based upon available funding. All terms and conditions of the contract shall remain the same for the additional years Time and Materials All quotes for work other than preventive maintenance services os which w will be based ‘on am annual cost) will include an hourly labor rate, overtime, any travel costs, and percentage of markup from wholesale on materials to be provided. Turnaround time for repairs to be complated will be 2-3 business days, unless there is an issue with parts shortages. Acceptance The Township reserves the right to examine all work performed under this contract. The Contractor will correct any and all defects and unsatisfactory work found by the Township, The Vendor shall correct sald defects and unsatisfactory work at Its own expense, Parts The Vendor must supply replacement parts equal or greater than Original Equipment Manufacturer {OEM) parts. The Township has the right to inspect all parts that will be used by the vendor. All replacement parts must be saved for fourteen (14) days for review by the Township. Guarantee Any work that is performed under this contract shall be guaranteed for a period of six (6) months from the date of acceptance. Sald guarantee shall survive the expiration of this contract, Payment Payment shall he made tn accordance with Township policy. No payment shall be made without an invoice

om the date of acceptance. Sald guarantee shall survive the expiration of this contract, Payment Payment shall he made tn accordance with Township policy. No payment shall be made without an invoice and signed voucher (purchase order). a A detailed Invoice for repairs or service shall be given at the time of pick up, Details and specifics on scheduling repair maintenance will be arranged with Garage Supervising Mechanic or designee. b, During the course of this contract, vehicles may be added or deleted by the Township of West Orange.

Cancellation and completed. If in the opinion of the Township of West Orange the contractor Is not performing in a satisfactory rnanner, the Township of West Orange may at any time during the contract perlod terminate the contract by giving thirty (20) days’ notice in writing to the other party of Its Intentions to do so for non-compliance with the terms and conditions of the contract, In the event the Township of West Orange cancels the contract, the contractor shall only be entitled to payments for work properly performed BUSES SECTION | While it could change at any time, the current fleet of Buses Is as follows: Quantity | Vehicle # Year Make Chassis 4 BUS 2 2014 FORD E450 BUS 1 BUS 3 2014 FORD E450 BUS 1 BUS 4 2014 FORD E 450 BUS 1 BUS 5 2016 FORD E 450 BUS 1 BUS 6 2017 FORD F 550 BUS : 1 BUS 8 2014 FORD E 450 BUS : 1 BUS 9 2017 FORD F550 BUS : 1 BUS 10 2017 FORD F550 BUS 1 BUS 1 2023 FORD E 450 BUS ‘ 1 BUS7 2023 FORD £450 BUS