157-25 Exhibit.pdf

ng and Submitting a Letter of Interest (LOI) 1. Provide the information as set out in Item B below, in the same order listed, signed by an officer of the firm. Scanned signed documents signatures are acceptable. Do not send RFP Requirements Page 6

additional forms, resumes, brochures, or other material unless otherwise noted in the item description. 2. LOI’s shall be limited to a total of twelve (12) 8 4%” x 11” pages. Ten (10) pages for Identification and Qualification and two (2) pages for the combined Key staff and Project Approach unless otherwise noted in the Project Description. 3. LOI’s must be received not later than “Response Due Date and Time” as shown in the RFP header shown above. Responses received after this deadline will not be considered. Submittals must include all required attachments to be considered for selection. B. Letter of Interest Content 1. Identification and Qualifications a. Provide the firm name, address of the responsible office from which the work will be performed and the name and email address of the contact person authorized to negotiate for the associated work. b. List all proposed sub consultants, their DBE status, and the percentage of work to be Cc. performed by the prime consultant and each sub consultant (sample Affirmative Action Certification follows). A listing of certified DBE’s eligible to be considered for selection as prime consultants or sub-consultants for this RFP can be found at the New Jersey Department of Transportation’s (NJDOT) website. Provide personnel resumes and such additional information concerning qualifications as may be relevant to the project. The personnel to be used on this highway construction project must demonstrate the following levels of experience: i. Engineer (Licensed) - 10 years of relevant highway construction Experience ii. Resident Engineer - 5 years of relevant highway construction experience iii. Highway Construction Inspector for Duration of Construction — NICET Level III min. or qualified other with 3 years of relevant highway construction experience iv. Additional Highway Construction Inspector for Paving Operations — NICET Level II min. or qualified equivalent. 2. Key staff and Project approach a. List the Project Manager and other key staff members, including key sub consultant staff and include the percent dedicated to each. Include project engineers for important disciplines and staff members that will be responsible for the work. Address the experience of the key staff members on similar projects and the staff qualifications relative to the required item qualifications. Describe the capacity

will be responsible for the work. Address the experience of the key staff members on similar projects and the staff qualifications relative to the required item qualifications. Describe the capacity of your staff and their ability to perform the work in a timely manner relative to present workload and the availability of the assigned staff. RFP Requirements Page 6

c. Provide a description of your Project Approach relative to the scope of services (description follows). For project specific items confirm that the firm has visited the project site. For all items address your firm’s technical understanding of the project or services, as related to your firm’s qualifications. Requirements for Affirmative Action Certification: A completed Affirmative Action Certification form is required for all items that identify a DBE goal. The consultant must identify the DBE firms with which it intends to subcontract. Include the contract participation percentage of each DBE and list what the DBE will be subcontracted to perform on the Affirmative Action Certification Form. Copies of DBE certifications, as issued by NJDOT, for each firm listed are to be included as additional pages after the form. If the consultant does not meet the DBE goal, the consultant must provide documentations on additional pages that it has made good faith efforts to achieve the DBE goal. Please review the DBE program based on any goals set and complete the DBE Affirmative Action Certification form as applicable. What constitutes good faith efforts is explained in detail within the DBE program information referred to above. If no goal is set then no Affirmative Action Certification form is required. New Jersey Department of Transportation’s (NJDOT) DBE Program Information is available at the NIDOT’s website. A listing of certified DBE’s eligible to be considered for selection as prime consultants or sub- consultants for this RFP can be found at the NIDOT’s website. (http://vww.njucp.net/) DBE subcontracting goals apply to all prime submitting consultants, regardless of the prime’s status of DBE. Required NJDOT Cost Basis Approval for prime consultant and each sub-consultant (prior to negotiations): Prior to negotiations, the prime consultant, and each sub-consultant (A/E firm) must be approved by NJDOT for Cost Basis. Please visit: http://www.state.nj.us/transportation/business/procurement/ProfServ/CostBasisApprov.shtm for additional guidance and requirements. To use Federal-aid funds, the firm selected must either be cost basis approved by NJDOT, or must have its accounting system anda provisional overhead rate approved by NJDOT, prior to A/E firm negotiations. This will require submittal of a self-certified or CPA certified financial package or a

ust have its accounting system anda provisional overhead rate approved by NJDOT, prior to A/E firm negotiations. This will require submittal of a self-certified or CPA certified financial package or a cognizant agency audit. A final overhead or indirect cost rate will be required prior to project close-out for cost- plus fixed fee type contracts. RFP Requirements Pageé

Work item details: Local Public Agency: TOWNSHIP OF WEST ORANGE, NJ Project Location: XXX Section XXX From XXX to XXX (XXX) Federal Project Number: XXX Project Phases Included: Project Description: Construction Engineering/Inspection Sek He ***Edit the Following as needed*** The TOWNSHIP OF WEST ORANGE's proposed work 6. will begin XXX of XXX (Station XXX) and the XXX terminus of the project is XXX of XXX (Station XXX). The proposed highway improvement work will be in-kind within the existing right-of-way, and will consist of: The roadway will be milled and resurfaced within the project limits and width of roadway pavement. (The existing concrete curb limits will be maintained throughout.) The roadway centerline will be reprofiled to provide for an appropriate cross slope and centerline grade. Traffic signage will be replaced and added throughout the entire length of the project, as applicable. Traffic striping and markings will be placed on the new roadway pavement, as appropriate. Raised pavement markers will also be installed. Drainage structures throughout the project will be upgraded, reconstructed or replaced, as applicable. If needed, in kind replacement of existing curb. Estimated Construction Amount: $ XXX Funding: Federal Funding involved forl 00% Construction and Civil Engineering/Inspection Term of Contract: DBE goal: eR HCA ok Foe Until project completion XX.X% Required NJDOT Cost Basis Approval: Construction Engineering and Inspection RFP Requirements Page 6

(prior to negotiations) (Prime Consultant and each Sub-Consultant) Request for Proposal No. Ttem No. AFFIRMATIVE ACTION CERTIFICATION I do herby certify thatit is the intention ofmy company to affirmatively seek out and consider DBEs certified in the State of New Jersey, to participate as part of this proposal. (For listing of DBE certified firms see http:/Avww.njucp.net/ Tunderstandanda gree thata ll sub consulting in connection with this proposal, whether undertaken prior to orsubsequent to the notice to proceed, shall be in accordance with therequirements forthe Disadvantaged Business Enterprise Program, included elsewhere in this RFP. I understandanda gree that no subcontracting shall be approved or commenced until the Department of Transportation has reviewed and approved thea ffirmative actions taken bymy company orme. T understand thatutilization of certified DBEs is in addition to allother equal employment requirements of this RFP. Tacknowledge thatthis certification is to be madean integral part of this proposal. Tunderstandanda gree thatthe submission of a blank certification may cause the proposal to be rejected. I hereby certify that contacthas been made with the certified DBEs listed in this certification, and that, if my company becomes the CONSULTANT, the certified DBEs have tentatively agreed to perform the services listed below. I understand thatneither my company nor! will be penalized foramounts achieved over or under the amount shown for voluntary DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification under ra ce/gender conscious must have priorapproval by NJDOT’s and NJ Division of Civil Rights and Affirmative Action (DCR/AA)- SUBCONSULTANTS DBE SUBCONSULTANTS TO BE APPLIED TOWARD GOAL (RACE/GENDER CONSCIOUS) Certified DBE Name& Address Service Planned Planned percentage to be paid to DBE DBE SUBCONSULTANTS TO BE USED BEYOND GOAL (RACE/GENDER CONSCIOUS) Certified DBE Name& Address Service Planned Planned percentage to be paid to DBE Total Percentage Credited toward DBE Goal (Race/Gender Conscious): Total Percentage of Voluntary DBE Work Anticipated over DBE Goal (Race/Gender Neutral): Name of Company: By: Date: RFP Requirements Page 6

ESTIMATED SCHEDULE FOR PERFORMANCE AND DELIVERY OF SERVICES (sample insert project specific schedule !!!) RFP Requirements Page7

APPENDIX C SAMPLE CONSULTANT PROPOSAL EVALUATION FORMS & GUIDES (DESIGN & CM/CI) 60 | P a g e

Appendix C-1— Design Proposal Evaluation Guide & Form Introduction These guidelines are provided to assist you in the evaluation of proposals received in response to a Request for Proposals (RFP). As amember of the Evaluation Committee, you represent the Township of West Orange and your reviews of the proposals must be conducted individually and professionally. Evaluation Committee members must follow the established evaluation format and be able to evaluate all proposals objectively and without bias. One of the most important elements in the evaluation process is the assurance that each Offeror is treated fairly and equally. Evaluation Guidelines The proposals will be evaluated in two stages. First, the submitted proposals are reviewed for responsiveness to determine if they are in compliance with the RFP submission requirements. The proposals will then be scored based upon the criteria presented on the RFP Evaluation Form which MUST be consistent the requirements of the RFP. Each proposal must be scored by multiplying the rating you determine it deserves by the weighted value of the RFP criterion on the Proposal Evaluation Form. Pricing The pricing is not included in this evaluation and will be negotiated once the highest scored proposal is determined. Rating TEN (10) BEING EXCELLENT AND ZERO (0) BEING UNSATISFACTORY. You should give considerable thought to the rating you award. The evaluation process is designed to value the judgment and assessment of each individual evaluator. As an evaluator, your scores must reflect your individual judgment based on the selection criteria. You must complete your evaluation and score each proposal prior to attending the Evaluation Committee meeting. Discussion among the evaluators is encouraged to ensure the best value for the Township is achieved. The scores will then be tabulated. The highest scoring offeror(s) may be required to be interviewed by the Evaluation Committee. The interview/presentation is the second stage of the process. It is not mandatory; however, it is a good tool for the Evaluation Committee to use in its evaluation. It provides an opportunity to meet the key personnel. It is subjective and is not scored. You will be asked to rank the firms interviewed after all the interviews are completed. At the end of the interviews, the Evaluation Committee will have a discussion and do a final ranking