181-25 Attachment.pdf

Transitioning to Primepoint Time & Labor INITIAL PHASE When: Typically, 6-8 weeks prior to 1st payroll date You will need to provide copies of your personnel manual, CBA’s and any memorandums that alter them and complete a Google startup form that Primepoint will provide to you. DISCOVERY PHASE When: Preliminary data analysis has been performed You will need to submit the first tab of an excel workbook (Census information and approval workflow) that Primepoint will provide to you. INSTALLATION PHASE When: Approximately 1 month before 1st processing date (if applicable) SYSTEM INTRODUCTION PHASE STEP 1 – SET UP REVIEW • When: Approximately 10 days before Time Collection begins. STEP 2 - MANAGER TRAINING • Duration: Estimated 1-1.5 hours • When: Approximately 1 Week before Time Collection begins (Approximately 3 weeks before Processing Date). • Duration: Estimated 1 hour A Primepoint Time & Labor Specialist will provide training via virtual meeting. ROLL OUT PHASE • STEP 1 – TIME OFF BALANCES • When: Due 1 week after final payroll processing with prior provider (sooner if possible). You will need to submit the second tab of an excel workbook (Remaining Accrual Balances) that Primepoint will provide to you. PROCESS PHASE When: 1 or 2 days before your 1st processing date. Duration: Estimated 1 hour Your Primepoint Time & Labor Specialist will assist with the transfer of file to the payroll worksheet for 1st payroll. Specific Training/Meeting dates will be coordinated by the respective Primepoint Team Member A Primepoint Time & Labor Specialist will assist IT remotely to install equipment. 6Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 6 of 30