181-25 Attachment.pdf

Prepared for: John Ditinyak 66 Main Street West Orange, NJ 07052 Created by: Jerry Hampton 609-558-1219 jhampton@primepoint.com Date: 10 / 17 / 2024 Bi-Weekly HRMS, Payroll & Time Solution Proposal to be invoiced through SHI for: Township of West Orange Primepoint LLC 2 Springside Road Westampton, NJ 08060 800-600-5257 https://primepoint.com/ Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 1 of 30

Table of Contents I. About Primepoint A. Primepoint's Technology II. Transition to Primepoint's Services A. Overview III. Services & Pricing A. HRMS Functions B. Payroll Processing C. Time & Labor Management D. ACA Annual Reporting E. Summary of Annualized Fees F. Service Implementation Fee G. Time and Labor Hardware Purchase IV. HRMS Function Descriptions V. References VI. Acceptance 2Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 2 of 30

I. About Primepoint A. Primepoint's Technology PRIMEPOINT IS A HUMAN RESOURCE AND PAYROLL MANAGEMENT COMPANY OFFERING PROPIETARY CLOUD-BASED TECHNOLOGY THAT INTERGRATES: Human Resource Management System Provides the capability to manage an employee’s work life from recruitment to separation Payroll Management/Processing Advanced technology creates streamlined payroll processing and reporting, as well as improved management of payroll nances and G/L entries Reporting and remitting to Federal, 50 states & local tax jurisdictions Time and Labor Management Solutions SAAS system to manage both employee time worked and time off Employee Scheduling EmployeeXperience® Self-service Web Portal Accessible via computer and Smartphone apps, includes single sign-on to time collection and benets administration systems, enables on-boarding, online benets enrollment, employee communications, and much more Provides an Employee Support Center. We believe that this employee call center is vital to the successful use of an employee portal. This and future generations of employees are technologically aware and expect more sophisticated mobile-friendly tools to easily and quickly access information. We support your employees with not only a great tool, but also great support in its use. Our Employee Support Center is a standard service at no additional charge Human Resource Support Services Includes employee handbooks, HR help desk, job descriptions, and much more. Benefit Management Including ACA Compliance and Reporting Primepoint offers tools to measure and manage benet eligibility and online benets enrollment via Primepoint's EmployeeXperience®, the outcome of which will enable reporting as required under the Affordable Care Act (ACA) 3Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 3 of 30

II. Transition to Primepoint's Services A. Overview This will be the start of when you experience and appreciate the Primepoint Experience™. Primepoint offers a unique transition process designed to ensure new customers experience a smooth conversion to Primepoint’s systems & services. The Implementation Team will be by your side every step of the way. • Made up of experienced professionals • Has a wealth of experience transitioning customers • Will be your direct contact during transition, when systems go live, and until all your expected services and solutions are completed and running smoothly After the transition, Township of West Orange will be assigned to one of Primepoint’s amazing service teams. • Trained and experienced to serve the most sophisticated and complex clients • Able to implement process improvements when needed or uncovered • Turnover is very low, so you get to know the team members and the team members get to know you NEW CUSTOMER SURVEY RESULTS PRIMEPOINT IS KNOWN FOR PAINLESS TRANSITIONS WITH 97% OF TRANSITIONED CUSTOMERS SAYING THEY WERE VERY SATISFIED OR SATISFIED WITH THEIR CHANGE TO PRIMEPOINT AND THE TRANSITION WAS AS EASY AS OR EVEN EASIER THAN THEY EXPECTED. Very Satised: 78% Satised: 19% Somewhat Satised: 2.6% Not Satised: 0% 4Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 4 of 30

Transitioning to Primepoint Payroll & HRMS When: Typically, 6-8 weeks prior to 1st payroll date Duration: 1 hour An Implementation Team Member will arrange a phone meeting to obtain the login credentials of your current system and to obtain additional information needed to establish your company in our system. An HR Solutions team member will arrange a phone meeting to discuss the timing and priorities of rolling out the HR system functions you have selected. When: Preliminary data analysis has been performed Duration: Varies Your assigned Implementation Team Member will communicate with you via email and/or phone to discuss questions uncovered during data analysis as well as custom configuration projects, i.e. custom reports, earning codes, pay rates and data integrations, etc. When: After the final payroll is processed with your current provider Duration: Estimated 1-2 hours Your assigned Implementation Team Member will conduct an introduction on general system navigation and employee maintenance via a virtual meeting. Once completed, business users will be responsible for maintaining all data in Primepoint’s system. When: Day of your 1st payroll processing Duration: Estimated 1-2 hours Your assigned Implementation Team Member will conduct a virtual meeting to assist in executing the first payroll process. When: Varies Duration: Varies based on the amount of technology purchased Depending on the specific HRMS functions you have purchased, a Systems Support and/or HR Support Team Member will conduct a virtual training with the appropriate HR personnel from your company When: Post Implementation Your Relationship Manager and/or support team is available for your feedback upon request to review and evaluate the sales and implementation process of the payroll system and HRMS functions INITIAL PHASEINITIAL PHASE DISCOVERY PHASE HRMS ROLL-OUT PHASE HOW DID WE DO? PHASE PROCESS PHASE SYSTEM INTRODUCTION PHASE 5Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 5 of 30

Transitioning to Primepoint Time & Labor INITIAL PHASE When: Typically, 6-8 weeks prior to 1st payroll date You will need to provide copies of your personnel manual, CBA’s and any memorandums that alter them and complete a Google startup form that Primepoint will provide to you. DISCOVERY PHASE When: Preliminary data analysis has been performed You will need to submit the first tab of an excel workbook (Census information and approval workflow) that Primepoint will provide to you. INSTALLATION PHASE When: Approximately 1 month before 1st processing date (if applicable) SYSTEM INTRODUCTION PHASE STEP 1 – SET UP REVIEW • When: Approximately 10 days before Time Collection begins. STEP 2 - MANAGER TRAINING • Duration: Estimated 1-1.5 hours • When: Approximately 1 Week before Time Collection begins (Approximately 3 weeks before Processing Date). • Duration: Estimated 1 hour A Primepoint Time & Labor Specialist will provide training via virtual meeting. ROLL OUT PHASE • STEP 1 – TIME OFF BALANCES • When: Due 1 week after final payroll processing with prior provider (sooner if possible). You will need to submit the second tab of an excel workbook (Remaining Accrual Balances) that Primepoint will provide to you. PROCESS PHASE When: 1 or 2 days before your 1st processing date. Duration: Estimated 1 hour Your Primepoint Time & Labor Specialist will assist with the transfer of file to the payroll worksheet for 1st payroll. Specific Training/Meeting dates will be coordinated by the respective Primepoint Team Member A Primepoint Time & Labor Specialist will assist IT remotely to install equipment. 6Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 6 of 30

III. Services & Pricing A. HRMS Functions See "HRMS Function Descriptions" section for product details. HRMS FUNCTIONS Document Management Employee Events Management Employee HR Prole Position Management Recruitment Management Report Builder - Standard System Feature Role Based Security - Standard System Feature Workflow Benets Management including ACA Compliance Online Benets Election Totals below are estimates based on quantities provided to Primepoint in the discovery process. Billing will be based on the number of unique employees paid each month. HRMS FEES FOR FUNCTIONS LISTED ABOVE RATE QTY MONTHLY SUBTOTAL HRMS Functions Base Fee $425.00 1 $425.00 Per Employee Per Month Fee $9.50 377 $3,581.50 Total Monthly HRMS Fee $4,006.50 Go to our Website to learn more about Primepoint's HR Solutions. 7Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 7 of 30

B. Payroll Processing PAYROLL SERVICES INCLUDED Business Access Payroll System EmployeeXperience® an Employee Self-service Portal Payroll Tax Service to Federal, State and additional Tax Jurisdictions as Needed During Contract Period Supply of Checks for Manual Check Processing Direct Deposit Service Pressure Sealed Check/Stub Service New Hire Reporting 50+ Standard & Interactive Reports including PERS/PFRS IROC Reports Group Term Life Role Based Security Report Builder Garnishment Remittance Service W-2 Processing Agency Check Service GL File for Munidex Totals below are estimates based on quantities provided to Primepoint in the discovery process. Billing will be based on the number of unique employees paid each month. *Please note: If there is no payroll processing in a month there will be a charge for an inactive fee- Base Processing fee/month + selected optional services fees (if applicable) PAYROLL PROCESSING RATE QTY SUBTOTAL Payroll Technology Base Fee $100.00 1 $100.00 Per Employee Per Month Fee Includes services listed above $5.00 377 $1,885.00 Total Monthly Processing Fee $1,985.00 8Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 8 of 30

C. Time & Labor Management TIME MANAGEMENT FEATURES INCLUDED Accurate and Efcient Cloud-based, Time and Labor Management Solution Institution-wide time & attendance system Employee time-worked tracking via web-enabled computer or smart phone application Managers can conveniently view and and approve time sheets Apply benet-time/PTO policies to produce accurate time-off calculations for all employee groups Load specic rules unique to both union and non-union employees Employees can view their benet-time/PTO activity & balances computer or smart phone application Employees can request time-off via web-enabled computer or smart phone Easy-to-use dashboard view congured for employees, managers and administrators Worked-time information is automatically pushed into the payroll system (a variety of time clock hardware options are available upon request) SCHEDULER MODULE FEATURES INCLUDED With your business metrics, this system can build and assign the schedule for you, using factors such as: Employee Availability, Preferences, Seniority, Cost-center Budget, Skills, Trainings/Certications This system will help reduce labor costs (monitoring overtime), avoid over/under stafng as well as compliance risk. Helps satisfy requirements by placing the properly credentialed person into the correct position. This system will provide many helpful reports: Open Shift. Scheduled to Actual, Schedule Summary by Department, Union, Employee, etc. This system will enable employees to access and interact with their schedules through desktop or mobile device (deployed when ready). Employees can receive push notications or email notications when a new schedule is posted. Total below is based upon employee quantities provided to Primepoint during the discovery process. Billing will be based on the number of individual employees with a time prole in the system each month. TIME & LABOR MANAGEMENT RATE QTY SUBTOTAL Mid-Market Edition Base Fee Includes the features listed above $50.00 1 $50.00 Per Employee Per Month Fee Time System • includes all employees $4.00 377 $1,508.00 9Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 9 of 30

Per Employee Per Month Fee - Advanced Scheduler • includes 98 Police & 80 Fire employees $3.50 178 $623.00 Total Monthly T&L Fee $2,181.00 10Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Page 10 of 30