215-25 Exhibits - NJDOT_GPI.pdf

Exhibit A Page 11 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 Complete Environmental Plans (4585): Upon receiving approved SCD and FHA permit GP! will update and complete the environmental plans by transposing the Hudson-Essex-Passaic Soil Conservation District approved design onto the plans and will add the permit conditions, notes, and commitments which are applicable to the contractor's work. Prepare Access Cut-Outs (4705): It is anticipated that as many as twenty-one (21) properties could be impacted by the construction or reconstruction of curb ramps, sidewalks, and driveway aprons. GPI will prepare project access cut out sketches for each property in support of specific Right-of-Access agreements (ROA) for each impacted property. These cut-out sketches will be derived from the construction plans and will be provided to the Township with ROA letters. Administer Access Alterations (4715): GPI will prepare Right-of-Access Agreements (ROA) along with the access cut-out sketches for the properties impacted by the reconstruction of curb ramps, sidewalks, and driveway aprons. The Township will send to the property owners ROA documents received from GPI, engage in discussions, and acquire ROA endorsement by the property owners as required. GPI’s team is available during the ROA process to modify and submit up to three (3) revisions of documents based on negotiations with the property owner. GPI will submit signed ROA letters received from the Township to NJDOT Local Aid for ROW Clearance. It is noted that from the PE findings, ROW acquisition will not be required. Accordingly, ROW acquisition Activity Tasks such as Entire Tract Maps (ETM), General Property Parcel Maps (GPPM) or other ROW Activities as typically prepared on NJDOT projects are not required and are not included in this proposal. Execute Final Design Public Involvement Action Plan (4795): GPI will attend and prepare the mailing list, the handout, presentation material and minutes with attached sign-in sheet for one (1) anticipated Public Information Center (PIC). Notice letters will be mailed via standard USPS by GPI (not certified). The goal of the PIC is to obtain public input on the Final Design. The PIC is a community outreach forum to develop a partnership with the public. The public is a stakeholder, along with local and

d). The goal of the PIC is to obtain public input on the Final Design. The PIC is a community outreach forum to develop a partnership with the public. The public is a stakeholder, along with local and state officials, and public interest groups. It is preferable to obtain documentation of local support before the PIC. It is anticipated that the Township will review the PIC handout and mailing list. The presentation material may include: an aerial of the study area, final plans, existing and proposed typical sections, environmental concerns, and construction staging. It is anticipated that the Township will secure the meeting facility for the PIC. If requested by the Township, the PIC will be held virtually. A virtual public information center (VPIC) would be a prerecorded video with a slide presentation illustrating the project need, proposed improvements and anticipated benefits. The video can be available in more than just the English language. The video is to be available for viewing for at least a two-week period to allow the public to view at their convenience. The Township would host the link to the VPIC or, if Township prefers, GPI will host a project website with a Township link to website. Review FDS (4810): GP! will prepare the job training and civil rights goal requests as necessary based on feedback provided by NJDOT Local Aid through the Township to comply with Federal regulations. Resolve FDS Comments (4830): GPI will provide written responses to all FDS comments and ensure all comments are satisfied prior to updating plans and documents for the PS&E submission. Submit PS&E Package (4840): GPI will update the plans and documents as indicated in the FDS comment resolution summary and compile final plans, specifications, estimate, schedule and supporting documents into the PS&E package. GPI will distribute the cover sheet and obtain required signatures as necessary prior to contract advertisement. ge 8 of GPI