266-25 Exhibit A Proposal - HDSRF RA Application_Final.pdf

266-25 Matrix New World Engineering, Land Surveying and Landscape Architecture, P.C. 26 Columbia Turnpike Florham Park NJ 07932 973.240.1800 www.mnwe.com Via Email (zcarballo@westorange.org and psmeraldo@westorange. org) November 17, 2025 Township of West Orange 66 Main Street West Orange, New Jersey 07052 RE: HDSRF GRANT APPLICATION – SUPPLEMENTAL REMEDIAL ACTION FUNDING REQUEST TOWNSHIP OF WEST ORANGE, ESSEX COUNTY, NEW JERSEY FORMER BIDDELMAN, INC. 8-10 CENTRAL AVENUE BLOCK 9, LOT 32 NJDEP SRP PI NO. G000006148 MATRIX NO. 18-286 FORMER SELECTO FLASH 18 CENTRAL AVENUE BLOCK 9, LOT 36 WEST ORANGE, NEW JERSEY NJDEP SRP PI NO. 027054 MATRIX NO. 17-296 Dear Ms. Carballo and Mr. Smeraldo: Matrix New World Engineering, Land Surveying and Landscape Architecture, P.C. (Matrix) has prepared this proposal f or the preparation of a Supplemental Remedial Action (RA) Grant Application f or the Former Biddelman, Inc. property located at 8-10 Central Avenue and Former Selecto Flash property located at 18 Central Avenue in West Orange, New Jersey (Site) under the New Jersey Department of Environmental Protection (NJDEP) and New Jersey Economic Development Authority (NJEDA) Hazardous Discharge Site Remediation Fund (HDSRF) grant program. The scope of the Supplemental RA to be included in the HDSRF Grant Application is outlined in the Remedial Action Workplan (RAW) that was submitted to NJDEP in October 2021 and February 2020 and under the November 2021 RA Grant application submission , under Contaminated Site Remediation and Redevelopment Program (CSRR) Program Interest Number (PI No.) G000006148 and 027054, respectively. Since the approval of the original RA HDSRF Grant in November 2022 and executed in February 2024, updated subcontractor and disposal f acility quotes obtained in November 2025 have demonstrated signif icant increases in the projected costs f or the disposal of F-listed waste associated with the upcoming remediation. The disposal cost assumptions included in the initial HDSRF budget—approximately $300 per ton with a $360 per load export surcharge and $35 manif est upload f ees , plus 10% markup—are no longer suf f icient based on current market rates. Following extensive research, Matrix has determined that the most economical disposal options currently available involve transporting material to f acilities in Indianapolis and/or Canada, with revised

llowing extensive research, Matrix has determined that the most economical disposal options currently available involve transporting material to f acilities in Indianapolis and/or Canada, with revised pricing as f ollows: F:\2018\18-286 Biddleman - 8-10 Central Avenue\Proposal\Supplemental RA HDSRF Grant Application\Twp. of West Orange - HDSRF RA Application_Final.doc

• • Indianapolis Disposal Facility o $275 per ton f or material with ≤60 ppm CVOCs in soils, plus 10% contractor markup on disposal costs o $35 per truckload EPA manif est upload f ee, plus 10% markup o Quotes include one hour of loading and unloading; additional time will be billed at $195 per hour Canada Disposal Facility o $375 per ton f or material with 60–500 ppm CVOCs in soils, plus 10% contractor markup on disposal costs o $500 per load TSDF export surcharge, plus10% contractor markup o $75 per truck liner f ee, plus 10% contractor markup o $35 per truckload EPA manif est upload f ee, plus 10% markup o Quotes include one hour of loading and unloading; additional time will be billed at $195 per hour These updated disposal rates represent a material increase relative to the costs assumed under the orig inal grant application. Given the scale of these changes and the impending start of remediation, Matrix is recommending that the Township pursue a Supplemental RA HDSRF Grant to maximize eligibility f or reimbursement of these increased disposal‐related costs. NJDEP has conf irmed that a f ull new application is required and can be reviewed and approved this year, provided all criteria are met. SCOPE OF WORK: PREPARATION OF SUPPLEMENTAL REMEDIAL ACTION HDSRF GRANT APPLICATION Matrix will prepare and submit a Supplemental Remedial Action (RA) HDSRF Grant Application on behalf of the Township. The Scope of Work includes preparation of all required f orms and coordination with the Client, the Client’s attorney, the Designated Redeveloper, and NJDEP to complete the f ollowing items: 1. Preparation of Sections A through E of Part I of the HDSRF Application - including updated project description, RA status, eligible cost summary, and justif ication f or supplemental f unding related to revised disposal and laboratory analysis costs. 2. Updated Scope of Work and Cost Estimate - ref lecting the most recent disposal cost quotes, anticipated quantities, all associated subcontractor and f acility surcharges , drilling costs, and laboratory analysis costs. 3. Completion of Part II – General Certif ication of the HDSRF Application, including coordination to obtain required signatures and supporting documentation. 4. Completion of Part III – Subrogation of Rights, ensuring compliance with NJDEP requirements f or supplemental grant submissions. 5. Completion of Part

uired signatures and supporting documentation. 4. Completion of Part III – Subrogation of Rights, ensuring compliance with NJDEP requirements f or supplemental grant submissions. 5. Completion of Part VI – Municipal Questionnaire, including updates required to ref lect current site status and planned RA activities. 6. Coordination With NJDEP, including responding to any f ollow-up questions or requests f or clarif ication during NJDEP’s review of the supplemental application. 7. Assembly and Submission of the f ull supplemental application package in accordance with NJDEP HDSRF requirements. This supplemental application will be submitted as a Public Entity Brownf ield Development Area (BDA) RA Grant, which provides 75% f unding of eligible RA costs. The Township of West Orange will remain responsible f or the 25% local cost share f or eligible remediation activities included in this supplemental request. Consistent with NJDEP requirements, HDSRF f unds cannot be used f or preparation of the grant application, and the costs associated with preparing this supplemental application are not eligible f or reimbursement. F:\2018\18- 286 Biddl em an - 8- 10 C entr al Av enue\Pr opos al \Suppl em ental R A H D SRF Gr ant Applic ati on\ Tw p. of West Or ang e - HD SR F RA Appli cati on_Fi nal .doc 2

COSTS The f ollowing are our f ixed f ee costs f or the tasks described herein. All work will be conducted in accordance with the previously transmitted standard terms and conditions and LSRP Special Provisions. Labor ...................................................................................................................................... $6,580.00 Total Fi xed Fee Cost ..................................................... $6,580.00 CLOSING All out-of -pocket expenses including, but not limited to, application f ees, laboratory testing costs, certif ied mailings, photographs, and special deliveries are considered additional to the proposal items unless specif ically noted within the scope of this proposal. This proposal is submitted solely and exclusively f or the use of the Township of West Orange f or consideration of the prof essional services of Matrix. Disclosure of this proposal’s content to any third party without prior written authorization f rom Matrix is expressly prohibited. In addition to the specif ic items as listed herein, the client may be required to demonstrate compliance with certain permit and approval conditions as may be imposed by one or more of the regulatory agencies . These conditions may require revisions to the plans and/or preparation of additional supporting documentation. This proposal does not include these additional items unless specif ically outlined within the scope of this proposal. PAYMENT SCHEDULE Payment shall be in accordance with the Charges, Billing, and Payment schedule outlined in the previously transmitted Terms and Conditions unless prior written arrangements have been made with Matrix. Please indicate your acceptance of this proposal by signing in the space provided below and returning one copy to this of f ice. Acceptance of this proposal signif ies the clients’ understanding that Matrix will not be retained or asked to perf orm any services unless f unding is secured and is available to pay all invoices within 30 days. Receipt of the signed proposal shall be considered authorization to proceed with all items described within this agreement. Any items not intended to be authorized shall be clearly and specif ically noted as such within the client's signed and returned proposal. We thank you f or the opportunity to be of service to you on this project. Matrix is prepared to implement the described

d specif ically noted as such within the client's signed and returned proposal. We thank you f or the opportunity to be of service to you on this project. Matrix is prepared to implement the described Scope of Work upon receiving a signed copy of this letter. If you have any questions or require any additional inf ormation, do not hesitate to contact us at (973) 240-1800. Sincerely, Allison Molnar Project Manager Mark Sprengel, LSRP Project Manager Authorization to Proceed: Date: Name/Title F:\2018\18- 286 Biddl em an - 8- 10 C entr al Av enue\Pr opos al \Suppl em ental R A H D SRF Gr ant Applic ati on\ Tw p. of West Or ang e - HD SR F RA Appli cati on_Fi nal .doc 3

MATRIXNEWORLD Engincering Progress ATTACHMENT 1 TERMS AND CONDITIONS

TERMS AND CONDITIONS FOR PROFESSIONAL SERVICES Matrix New World Engineering, Land Surveying and Landscape Architecture, PC Section 1: SERVICES Matrix New World Engineering, Land Surveying and Landscape Architecture, PC (Matrix) agrees to perform the professional services (the “Services”) as described in the Proposal incorporated herein by reference for the CLIENT on a best efforts, time and materials basis, consistent with the applicable standard of care, under the terms and conditions set forth below. Matrix reserves the right to amend the contents of the Proposal, if written authorization is not received within 90 days. These Terms and Conditions together with the Proposal constitute the agreement between Matrix and the CLIENT for the Services (the “Agreement”). Section 2: COMPENSATION The CLIENT shall be responsible for all costs specifically enumerated in the proposal. For any costs set forth in the proposal as an estimated range, Matrix shall provide CLIENT with an exact cost as soon as it can be determined. CLIENT shall also be responsible for any REIMBURSABLE COSTS not specifically set forth in the proposal. REIMBURSABLE COSTS include: out-ofpocket expenses, the cost of which shall be charged at actual cost plus an administrative charge of fifteen percent (15%) and shall be itemized and included in the invoice. Typical out-of-pocket expenses shall include, but not be limited to, travel expenses (lodging, meals, etc.), job-related mileage at the prevailing IRS mileage rate, long distance telephone calls, printing and reproduction costs, and survey supplies and materials. Section 3: CLIENT'S OBLIGATIONS To assist Matrix in performance of the Services, CLIENT shall provide Matrix with appropriate material, data and information in its possession pertaining to the specific project or activity. Matrix shall be entitled to rely upon the accuracy and completeness of services and information furnished by the CLIENT and CLIENT’s consultants. The CLIENT will advise Matrix of the nature and extent of any hazardous waste at the site. If Matrix discovers after it undertakes the Services that the site is of a different nature of hazard as defined by the client, or if unanticipated hazards are presented, the CLIENT and Matrix agree that the scope of services, schedule and estimated budget fee shall be adjusted as needed to complete the work without injury or

or if unanticipated hazards are presented, the CLIENT and Matrix agree that the scope of services, schedule and estimated budget fee shall be adjusted as needed to complete the work without injury or damage. Unless otherwise specifically provided in this agreement, Matrix and its consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the project site. Section 4: INVOICE PROCEDURE AND PAYMENT Matrix will submit invoices to the CLIENT monthly and a final bill upon completion of the Services. Payment is due thirty (30) days from invoice date. CLIENT agrees to pay a finance charge of one and one-half percent (1.5%) per month, or the maximum rate allowed by law on past due accounts. CLIENT will be liable for all collection and court costs, disbursements, staff time expended for court appearances and depositions, and attorney's fees incurred in the collection of any outstanding invoices. Section 5: OWNERSHIP OF DOCUMENTS All survey notes, drawings, bills of materials, specifications, blueprints, reports, calculations, and all other material prepared by Matrix and its consultants in connection with the specific project, including those in electronic form, are Instruments of Service to be used solely with respect to this Project. Matrix and its consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common law, statutory and other reserved rights including copyright. Upon execution of Agreement, Matrix grants to CLIENT a non-exclusive license to reproduce the Instruments of Service solely for the purposes of constructing, using, and maintaining the Project, provided that CLIENT shall comply with all obligations, including prompt payment of all sums when due, under this Agreement. CLIENT shall not assign, delegate, sub-license, pledge or otherwise transfer any license granted herein to any other party without the prior written agreement of Matrix. Any unauthorized use and/or use of the Instruments of Service in violation of this Agreement, shall be at CLIENT’S sole risk and without liability to Matrix and its consultants, and CLIENT shall defend and indemnify MATRIX and its consultants against any claim and damages arising from such unauthorized use. The terms of this Section shall

bility to Matrix and its consultants, and CLIENT shall defend and indemnify MATRIX and its consultants against any claim and damages arising from such unauthorized use. The terms of this Section shall apply unless and until it is adjudged by a court of competent jurisdiction that CLIENT rightfully terminated this Agreement for cause under Section 19. If and upon the date that Matrix is adjudged in default of this agreement by a court of competent jurisdiction, the foregoing license shall be deemed terminated and replaced by a second, nonexclusive license permitting CLIENT to authorize other similarly credentialed design professionals to reproduce and, where permitted by law, to make changes, corrections, or additions to the Instruments of Service solely for purposes of completing, using and maintaining the Project. If set forth in the Proposal, the Instruments of Service shall become the co-owned property of the CLIENT and shall be transferred to the CLIENT upon completion of the project and upon receipt of complete payment for the scope of work outlined in the Proposal. Matrix may retain a single copy of such information and documents. Section 6: CONFIDENTIALITY Matrix agrees to keep confidential and not to disclose to any person or entity, other than Matrix's employees and subcontractors, without the prior consent of the CLIENT, all data and information not previously known to and generated by Matrix, or furnished to Matrix and marked CONFIDENTIAL by the CLIENT in the course of Matrix's performance hereunder; provided, however, that this provision shall not apply to data which are in the public domain, or were previously known to Matrix, or were acquired by Matrix independently from third parties not under obligation to CLIENT to keep said data and information confidential. CLIENT shall not restrict Matrix from complying with an order to provide information or data when such order is issued by a court, administrative agency or other authority with proper jurisdiction. The technical and pricing information contained in any proposal submitted by Matrix as to this project, or in the Agreement or any addendum thereto, is 1