286-25 FY24 Grant Agmt. Safe Streets and Roads for All Grant Pgm..pdf

1. Federal Award No. 2. Effective Date See No. 17 Below 5. Sponsoring Office U.S. Department of Transportation 693JJ32640061 4. Award To Township of West Orange 3. Assistance Listings No. 20.939 66 Main Street Federal Highway Administration West Orange, NJ 07052-5404 Office of Safety Unique Entity Id.: QK38C6DQMQ45 1200 New Jersey Avenue, SE TIN No.: 22-6002396 HSSA-1, Mail Drop E71-117 Washington, DC 20590 6. Period of Performance Effective Date of Award – Fortyeight (48) months 7. Total Amount Federal Share: Recipient Share: Other Federal Funds: Other Funds: Total: 8. Type of Agreement Grant 9. $450,000.00 $112,500.00 $0 $0 $562,500.00 Authority Section 24112 of the Infrastructure Investment and Jobs Act (IIJA; Pub. L. 117–58, November 15, 2021) 10. Procurement Request No. HSA250077PR 11. Federal Funds Obligated $450,000 12. Submit Payment Requests To See Article 5. 13. Accounting and Appropriations Data 15X0174E50.0000.055SR30500.5592000000.4 1010.61006600.0000000000.0000000000.0000 000000.0000000000 14. Description of the Project This project will encompass supplemental planning and an update to the existing action plan. Key studies include a lighting analysis and an assessment focused on vulnerable road users, both of which will include a mapping initiative. RECIPIENT FEDERAL HIGHWAY ADMINISTRATION 15. Signature of Person Authorized to Sign 16. Signature of Agreement Officer ___________________________________ ______________________________________ Signature Name: Susan McCartney Title: Mayor Date Signature Name: Ryan Buck Title: Agreement Officer 1 of 17 Date

U.S. DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT UNDER THE FISCAL YEAR 2024 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the Township of West Orange (the “Recipient”). This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the West Orange Township FY24 Safe Streets and Roads for All Funding. The parties therefore agree to the following: ARTICLE 1 GENERAL TERMS AND CONDITIONS 1.1 General Terms and Conditions. (a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2024 Safe Streets and Roads for All (“SS4A”) Grant Program,”, dated November 4, 2025 which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2024.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-governmentwide integrity and performance system. 2 of 17

ARTICLE 2 APPLICATION, PROJECT, AND AWARD 2.1 Application. Application Title: West Orange Township FY24 Safe Streets and Roads for All Funding Application Date: 5/16/2024 2.2 Award Amount. SS4A Grant Amount: $450,000.00 2.3 Federal Obligation Information. Federal Obligation Type: Single 2.4 Budget Period. Budget Period: See Block 6 of Page 1 2.5 Grant Designation. Designation: Planning and Demonstration ARTICLE 3 SUMMARY PROJECT INFORMATION 3.1 Summary of Project’s Statement of Work. Planning and Demonstration Narrative: The project will be completed in one phase. West Orange’s SS4A project will include supplemental planning studies. A lighting study and vulnerable road users (VRU) study involves a coordinated effort to identify potential environmental, and economic impacts while ensuring compliance with federal requirements. Work begins with project scoping to define the purpose, need, and extent of each study. An initial environmental review would assess potential impacts each respective study: Lighting – Impacts of proposed lighting upgrades on wildlife, vegetation, and local ecosystems, while also considering energy efficiency and sustainability; VRU – Identify safety risks, such as high-speed zones or areas lacking safe crossings. Environmental reviews would consider the potential impacts of proposed improvements For lighting, data collection will focus on existing lighting infrastructure including mapping, nighttime visibility, and traffic safety records. For VRU, gathering data on vehicular and pedestrian traffic patterns, crash histories, and existing infrastructure, such as sidewalks, bike lanes, and crosswalks is needed for mapping of vulnerable areas. Field assessments would identify safety risks, such as high-speed zones or areas lacking safe crossings. Based on the data and reports, a final plan will be prepared per the recommendations and findings of these reports. For lighting, identifying areas with insufficient lighting, such as intersections, pedestrian pathways, or high-crash zones is key. Lastly, for the VRU study, the goal would be to understand how pedestrians, cyclists, and other non-motorized users interact with roadways in the study area. 3 of 17

3.2 Project’s Estimated Schedule. Supplemental Planning Schedule Milestone Schedule Date Planned Final Plan Publicly Available Date: January 2, 2029 Planned SS4A Final Report Date: August 31, 2029 Project’s Estimated Costs. (a) Eligible Project Costs Eligible Project Costs SS4A Grant Amount: $450,000 Other Federal Funds: $0 State Funds: $0 Local Funds: $112,500 In-Kind Match: $0 Other Funds: $0 Total Eligible Project Cost: $562,500 (b) Reserved (c) Indirect Costs Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding. 4 of 17

ARTICLE 4 CONTACT INFORMATION 4.1 Recipient Contact(s). Zayibeth Carballo Municipal Engineer Township of West Orange 66 Main Street, West Orange, NJ 07052 973-325-4100 administration@westorange.org 4.2 Recipient Key Personnel. Name Title or Position Zayibeth Carballo Municipal Engineer Jared Malveda Assistant Municipal Engineer 4.3 USDOT Project Contact(s). Safe Streets and Roads for All Program Manager Federal Highway Administration Office of Safety HSSA-1, Mail Stop: E71-117 1200 New Jersey Avenue, S.E. Washington, DC 20590 202-366-2822 SS4A.FHWA@dot.gov and Agreement Officer (AO) Federal Highway Administration Office of Acquisition and Grants Management HCFA-42, Mail Stop E62-310 1200 New Jersey Avenue, S.E. Washington, DC 20590 202-493-2402 HCFASS4A@dot.gov and Division Administrator – New Jersey Agreement Officer’s Representative (AOR) 840 Bear Tavern Road, Suite 202, West Trenton, NJ 08628 (609) 637-4200 newjersey.fhwa@dot.gov and 5 of 17

Sutapa Bandyopadhyay New Jersey Division Office Lead Point of Contact Planning & Program Development Manager 840 Bear Tavern Road, Suite 202, West Trenton, NJ 08628 (609) 637-4230 sutapa.bandyopadhyay@dot.gov 6 of 17

ARTICLE 5 USDOT ADMINISTRATIVE INFORMATION 5.1 Office for Subaward and Contract Authorization. USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management SUBAWARDS AND CONTRACTS APPROVAL Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract). Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement. The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause. 5.2 Reimbursement Requests (a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly. (b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the

ost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. 7 of 17

(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients. ARTICLE 6 SPECIAL GRANT TERMS 6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement. 6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements. 6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures. 6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Supplemental Action Plan will be made publicly available and agrees that it will publish the final Supplemental Action Plan on a publicly available website. 6.5 There are no other special grant requirements. 8 of 17

ATTACHMENT A PERFORMANCE MEASUREMENT INFORMATION Study Area: Various Areas Identified in West Orange Vision Zero HIN Corridors Fact Sheets Table 1: Performance Measure Table Measure Category and Description Measurement Frequency and Reporting Deadline Costs Project Costs: Quantification of the cost of each eligible project carried out using the grant Within 120 days after the end of the period of performance Lessons Learned and Recommendations: Description of lessons learned and any recommendations relating to future projects or strategies to prevent death and serious injury on roads and streets. Within 120 days after the end of the period of performance Lessons Learned and Recommendations 9 of 17