7-26 - RFP RFI Consultant Response.pdf

7-26 TOWNSHIP OF WEST ORANGE 25 LAKESIDE AVENUE, WEST ORANGE, N.J. 07052 DEPARTMENT OF ENGINEERING SUSAN McCARTNEY Tel: (973) 325-4160 Mayor Fax: (973) 669-9588 Email: zcarballo@westorange.org ZAYIBETH CARBALLO Director/Municipal Engineer November 10, 2025 Michael Cohen PS&S 3 Mountainview Road Warren, NJ 07059 RE: REQUEST FOR PROPOSALS (RFP) LUDDINGTON ROAD –SIDEWALK PANEL REPLACEMENT Dear Mr. Cohen, The Department of Engineering of the Township of West Orange requests proposals from firms providing Professional Engineering and Land Surveying Services, which are capable of performing the necessary plans, specifications and bid documents for the replacement of existing pre- cast concrete sidewalk panels covering an existing drainage culvert within the Township Right-Of- Way at 25 Luddington Road. The existing pre-cast sidewalk panels are in disrepair and need replacement. The following professional services are required for the proposed improvements: 1. Land Surveying Services: a. Topographic Survey and Base Mapping to provide a topographic field survey and base mapping suitable for the proposed improvements, which includes but is not limited to, the following items; i. Topographic Survey of all trees, shrubs, walls, driveways, sidewalks, steps, service walks and other existing features within the ROW and further, where necessary; ii. Establish the roadway Right-of-Way (R.O.W.); iii. Topographic Survey including additional topography behind the curb and sidewalk; iv. Top and Bottom of

iii. Topographic Survey including additional topography behind the curb and sidewalk; iv. Top and Bottom of curb elevations, storm inlets with inverts and pipe sizes, monitoring wells and any other utilities visible on the roadways will need to be located; b. Establish horizontal control based on current New Jersey State Plane Coordinate System and Vertical Datum; c. Benchmark(s) to be set on site for future use; d. Existing Conditions/ Survey Control Plan; e. Coordinate utility mark-outs An electronic AutoCAD file of the Boundary and Topographic Survey is to be provided to the Department of Engineering as part of the deliverables. AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

2. Civil Engineering Services: a. Design for replacing the existing pre-cast concrete sidewalk panels covering the existing drainage culvert; b. Design and prepare contract drawings and specifications for replacing the existing pre-cast concrete sidewalk panels covering the existing drainage culvert c. Plan set to include, but not limited to, Cover Sheet, Existing Conditions/Survey Control Plan, Demolition Plan, Construction Plan, Traffic Control Plan and Construction Details; d. Include four (4) meetings with the Township for Site Investigation/ Preliminary Design, coordination with the Township’s WOPD Traffic Bureau for traffic control and detour plan, and Final Design; e. Bid Package that includes bid set of plans and construction specifications in accordance with public bidding laws; f. Bid Documents (plans and specifications) are to be part of the deliverables to the Township via AutoCAD, hard copy, and PDF files. 3. Construction Administration Services; Provide separate lump sum cost for construction administration services based on part- time inspection and review of submittals/shop drawings. The following items are provided for your use:  Tax map with site delineated;  Aerial imagery with site delineated;  Photo report of existing conditions;  Sample shop drawing of existing sidewalk panel; The cost of services shall be for a complete design and bid package including cost estimates, plans and specifications (twenty copies each) for bidding purposes including detour plans. All plans, specifications and bid documents shall be in conformance with the latest New Jersey Department of Transportation specifications. Proposals shall be on a lump sum basis. Hourly rates shall be submitted with all proposals for any additional work. It is the intent of this office to advertise for bids by Winter/Spring 2026 with construction in Spring 2026. Proposals shall be submitted in writing on or before 10:00 A.M., Monday, December 1, 2025 to the Department of Engineering, 25

dvertise for bids by Winter/Spring 2026 with construction in Spring 2026. Proposals shall be submitted in writing on or before 10:00 A.M., Monday, December 1, 2025 to the Department of Engineering, 25 Lakeside Avenue, West Orange, New Jersey 07052 and shall include a specified completion date or number of days required for completion of the work after approval is granted to proceed. Also, evidence of proper insurance shall be submitted for approval by the Township Attorney. A separate proposal for construction inspection and certification of completion should also be included if available from your firm. Very truly yours, Zayibeth Carballo Zayibeth Carballo, Director/Municipal Engineer ZYC/jrm, Enc. AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

Approximate location of existing pre-cast concrete sidewalk panels Approximate limit of Topographic Survey

ve NJ-GeoWeb kA B: 42.03 L: 15 oo erl B: 42.03 L: 16 Ov B: 42.03 L: 108 B: 42.03 L: 17 B: 42.03 L: 110 B: 42.03 L: 18 B: 42.03 L: 100.02 B: 42.03 L: 19 LIMITS OF PANEL SIDEWALK B: 42.03 L: B: 42.03 L: 100 Lud din gto n Rd B: 42.03 L: 100.01 45.03 L: 10 B: 42.03 L: 96 B: 45.03 L: 9

B: 42.03 L: 96 B: 45.03 L: 9 Lu B: 42.03 L: 95 dd i ng t on Rd : 306 L: 4 B: 42.03 L: L ud B: 45.03 L: 5 din gto nR d B: 306 L: 7 B: 306 L: 8 B: 45 L: 10 r

B: 45 L: 10 r Te in n kl Fra L ud d in g 11/7/2025, 2:55:59 PM 1:1,128 0 0.01 0.01 0.02 mi County Boundaries 0 0.01 0.02 0.04 km Parcels Data (Block and Lot) Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community

contributors, and the GIS User Community New Jersey Department of Environmental Protection Esri Community Maps Contributors, NYC OpenData, New Jersey Office of GIS, © OpenStreetMap, Microsoft, Esri, TomTom, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS, EPA, NPS, US Census Bureau, USDA, USFWS | NJDEP | NJDEP Edition

REPLACEMERNT SIDEWALK PANNEL Type A-11 SECTIONS #5 @ 10" LONG 'wAY #5 @ 10" SHORT 'wAY 4X4-D4XD4 �IRE MESH BOTT. STEEL/EPOXY TOP STEEL EPOXY --: :----------�---------- ! - ! ------+------�- r i ( I I II I I -�--•----------i-------- __ I ---.!- L --� ----------�----------� ----------- ----------f-----,-------+--------�-- I I I I I I 4, -f--- ; i- ---i- r- I---- : ; i I I I I , ' : 1 t 1 7 _____ T I l ---- , I I I I ---r---------,--------�- -�-----------l---------�-----------+---------t----------t--------+--------➔-- ' I I --;---,-