205-26 Exhibit.pdf

EXHIBIT “A”

TOWNSHIP OF WEST ORANGE COUNTY OF ESSEX STATE OF NEW JERSEY REQUEST FOR BIDS REPAIR AND MAINTENANCE OF BUSES FOR THE WEST ORANGE PUBLIC WORKS DEPARTMENT Submission Date: May 20, 2026 11:00 A.M. Prevailing time TOWNSHIP OF WEST ORANGE* 66 MAIN STREET* WEST ORANGE, NJ 07052* 973-325-4056

Invitation to Bid Notice is hereby given that the Township of West Orange is requesting sealed bids for the Repair and Maintenance of Buses for the West Orange Public Works Department. The specifications can be obtained in person at the Township of West Orange, 66 Main Street, Purchasing Room 111, West Orange, NJ07052, during regular business hours, 8:30 a.m. to 4:30 p.m. or by emailing preynolds@westorange.org. Sealed proposals, clearly marked with the title of bid, name and address of party making same, addressed to the Township Council, Township of West Orange will be received by mail, or hand delivery, at the Municipal Building, 66 Main Street, West Orange, NJ 07052. Submission due date is Wednesday, May 20, 2026 at 11:00 a.m. and will be publicly opened and read at that time in Council Chambers of Town Hall located at 66 Main Street, West Orange, NJ 07052. No proposals received after that time will be considered. Submissions by Corporations, Partnerships and sole proprietors must include a completed Disclosure of Ownership (N.J.S.A. 52:25-24,2), a valid NJ Business Registration Certificate P.L. 2004, c57, and must comply with the Equal Employment Opportunity requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C, 17:27. Additional Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to NJ.S.A. 19:44-20,13(P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us . As of March 1, 2026, pursuant to the provisions of P.L. 2025, ¢.72, all Township of West Orange current legal notices will be published on the Township’s official website for at least one week, or other time period as required by law, before transferring the publication to the Legal Notice Archive, Notices shall be published at the following link: https://westorange.org/2141/Current-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of

ent-Legal-Notices The NJ Secretary of State will create a centralized portal linking to the public notice pages of all public entities. Once completed, the hyperlink will be shared on all Township of West Orange legal notices: https://nj.gov/state/statewide-legal-notices-list.shtml Panayiota Reynolds Purchasing Agent

CONTENT: Section I: Section Il: Section Ii: Section IV: Section V: Bus List West Orange Public Works Bus Service and Repair Requtrements West Orange Public Works Bus Preventative Maintenance Scheduled Inspection Chassis Service Requirements Proposal Form Bidder Instructions and Mandatory Forms

| ! ; J SPECIFICATIONS REPAIR AND MAINTENANCE OF BUSES FOR TOWNSHIP OF WEST ORANGE PUBLIC WORKS DEPARTMENT GENERAL INTENT Bidding on this contract will be limited to vendors actively engaged in the field of Bus repair services. The successful bidder will be expected to provide service in a timely, competent and professional manner. It is recognized that the equipment to be serviced is essential to Township of West Orange’s, to be known as the (“Township”), management operations, Vendors must be able to demonstrate the ability and experience to provide superior quality of service. Vendor shall be actively in business for at least five (5) years in the maintenance, service, and repair of equipment of similar manufacture, capacity, and operating characteristics as those covered by this contract. Bidders must provide documented proof of qualifications (Certifications) and three (3) references. Term of Contract This contract shall remain in effect for a period of one (1) year with an option to extend two - one (1) year periods based upon available funding. All terms and conditions of the contract shall remain the same for the additional years Time and Materials All quotes for work other than preventive maintenance services (which will be based on an annual cost) will include an hourly labor rate, overtime, any travel costs, and percentage of markup from wholesale on materials to be provided. Turnaround time for repairs to be completed will be 2-3 business days, unless there is an issue with parts shortages. Acceptance The Township reserves the right to examine all work performed under this contract. The Contractor will correct any and all defects and unsatisfactory work found by the Township. The Vendor shall correct said defects and unsatisfactory work at its own expense. Parts The Vendor must supply replacement parts equal or greater than Original Equipment Manufacturer (OEM) parts. The Township has the right to inspect all parts that will be used by the vender. All replacement parts must be saved for fourteen (14) days for review by the Township. Guarantee Any work that is performed under this contract shall be guaranteed for a period of six (6) months from the date of acceptance. Said guarantee shall survive the expiration of this contract. Payment Payment shall be made in accordance with Township policy. No payment shall be made without an

onths from the date of acceptance. Said guarantee shall survive the expiration of this contract. Payment Payment shall be made in accordance with Township policy. No payment shall be made without an invoice and signed voucher (purchase order). a A detailed invoice for repairs or service shall be given at the time of pick up. Detalls and specifics on scheduling repair maintenance will be arranged with Garage Supervising Mechanic or designee. b. During the course of this contract, vehicles may be added or deleted by the Township of West Orange.

Cancellation If in the opinion of the Township of West Orange the contractor is not performing in a satisfactory manner, the Township of West Orange may at any time during the contract period terminate the contract by giving thirty (30) days’ notice in writing to i the other party of its intentions to do so for non-compliance with the terms and conditions of the contract. In the event the Township of West Orange cancels the contract, the contractor shall only be entitled to payments for work properly performed and completed.

BUSES SECTION I While it could change at any time, the current fleet of Buses is as follows: Quantity | Vehicle # Year Make Chassis. 1 BUS 1 2023 FORD E450 BUS 20 PASS. 1 BUS 2 2025 FORD ELECTRIC 9 PASS, 1 BUS 4 2015 FORD F550 BUS 33 PASS. 1 BUS 5 2019 FORD E450 BUS 25 PASS. 1 BUS 6 2017 FORD F550 BUS 32 PASS, 1 BUS7 2023 FORD E450 BUS 20 PASS. 1 BUS 9 2017 FORD F550 BUS 32 PASS, 1 BUS 10 2017 FORD F550 BUS 32 PASS. 1 BUS 11 2022 FORD ELECTRIC 3 PASS

SECTION II ! West Orange Public Works Bus Service and Repair Requirements In an effort to ensure the quality of work to be provided to our department, we consider the requirements below to be the minimum service qualifications for the apparatus service center to maintain. A. The service center must have the ability to provide a maintain service facility for repairs that cannot be performed within the Public Works. B. The service center be located no further than 30 miles from the Township of West Orange. C. The service center shall offer pickup and delivery service to the Township of West Orange at no extra cost occurred to the Township. D. The service center shall demonstrate the capability and experience in maintaining and repairing Ford vehicles of the type identified in this document. £. This minimum inventory level, which must include major electrical system components {i.e., input/output modules, display panels, etc.), HVAC components, and body trim components, must represent the majority of manufacturers utilized by the Township of West Orange Public Works Department. Exceptions: Yes No. SECTION Hil