205-26 Exhibit.pdf

West Orange Public Works Department Bus Preventative Maintenance Scheduled Inspection Chassis Service Requirements Gas Powered The preventative maintenance scheduled inspection provided chassis services shall be performed in accordance with i the manufacturer's maintenance specifications. The following shall include but not be limited to: A. Preventative Maintenance at 5,000-mile intervals $ 1, Engine Oil - Drain oil, inspect for metallic material. Refill with manufacturer's recommended lubricant 2. Oil Filter — Replace with new 3. Lubricate all lube points of undercarriage 4. Clean battery terminals and install anti-corrosion washers 5. Check and fill all fluid levels 6, Inspect all drive belts and advise 7. Inspect tie rod ends and advise 8. Inspect tire wear and advise 9. Fill all tires to manufacturer’s recommended air pressure 10. Inspect exhaust system 11. inspect undercarriage area for potential leaks (oil, antifreeze, power steering fluid, etc.) 12. Inspect all hoses for wear and advise 13. inspect heater valves for potential leaks and overall operation 14. Inspect all emergency lighting and sirens for functionality 15. Inspect chassis lights (headlights, turn signals, interior dome fights, etc.) 16. Inspect brake pads 17. Inspect HVAC system in cab and module for overall operation 18. Inspect wheel chair lift operation. 19. Road test vehicle and advise 20. Inspect passenger compartment and advise of all deficiencies B. Preventative Maintenance at 10,000-mile intervals 1. Inspect tires for wear and advise 2. Rotate tires 3. Fill all tires to manufacturer's recommended air pressure 4. Check front end alignment and advise 5. Inspect brakes, note wear and advise 6. Check kingpins and advise 7. Inspect tie rod ends and advise 8. Service transmission and replace screen 9. Service rear differential and add rear additive 10. Air Filter — Replace with new 11. Fuel Filter — Replace with new 12, Check glow plug circuit (if applicable) and advise 13. Align headlights as needed 14, Inspect and lube rear step bumper area 15, Inspect all U-joints and advise 16. Inspect steering linkage 17. Road test vehicle and advise Exceptions: Yes No

West Orange Public Works Department Bus Preventative Maintenance Scheduled Inspection Chassis Service Requirements Electric Powered The preventative maintenance scheduled inspection provided electric buses chassis services shall be performed in accordance with the manufacturer's maintenance specifications. The following shall include but not be limited to: i A. Preventative Maintenance for Electric Buses at 10,000-mile intervals Rotate the tires, inspect tires for wear and tread depth and advise Inspect the wheels and related components for abnormal noise, wear looseness or drag Fill all tires to manufacturer’s recommended air pressure Inspect cooling system level and strength Inspect steering linkage, ball joints, suspension, tie-rod and u-joints. Lubricate with grease fittings Inspect brake pads, shoes, rotors, drums, brake linings, hoses and parking brakes Perform multi-point inspection Inspect half-shaft boots . Align headlights as needed 10. Inspect and lube rear step bumper area 11. Road test vehicle and advise PONAA PWN PE Exceptions: Yes. No. : SECTION IV

PROPOSAL TO THE TOWNSHIP COUNCIL, TOWNSHIP OF WEST ORANGE, NJ Dear Council Members: In accordance with and subject to all stipulations, conditions, requirements, and instructions to bidders, specifications so far as they relate to this proposal are made part of it, submit a bid of: Repair and Maintenance of the Buses for the Township of West Orange Public Works Department Contract Preventative Maintenance Cost 5,000 mile interval as specified gas powered per vehicle $. 10,000 mile interval as specified gas powered per vehicle $ 10,000 mile interval as specified for electric per vehicle § Total S$ Total in words *### Be advised that the price bid for the 10,000 mile interval will be for those tasks as specified for that interval only. At 10,000 mile intervals, the 5,000 mile preventative maintenance shall also be provided, and it will be paid at the 5,000 mile interval bid price. This is only for gas powered vehicles**** Bid will be awarded to the lowest responsible, responsive bidder based on the total cost of the preventative maintenance. General Repair Rates: Hourly Repair Rate Hourly Overtime Rate OEM Parts mark up % wn COMPANY NAME ADDRESS PHONE Email DATE BY. (Signature and Title of Officer of Company authorized to execute a contract) PROPOSAL TO BE SUBMITTED IN DUPLICATE WHICH SHOULD BE ON A USB/FLASH STICK

10. 11. 12. 43. 14, SECTION V GENERAL INSTRUCTION TO BIDDERS The Township of West Orange reserves the right to reject any or all bids, or to waive any informalities in the bids, and unless otherwise specified by the bidder, to accept any item in the bid, should it be deemed in the best interest of the Township of West Orange to do so. In case of default by the bidder or contractor, the Township of West Orange may procure the articles or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned thereby. The bidder, if awarded a contract, agrees to protect, defend and save harmless the Township of West Orange against any damage for payment for the use of any patented material process, article or devise that may enter into manufacture, construction, or form a part of the work covered by either order or contract, and the bidder further agrees to indemnify and save harmless the Township of West Orange from suits or actions of every nature and description brought against it, for, or on account of any injuries or damages received or sustained by any party or parties by, or from any of the acts of the contractor, hls servants or agents. ‘The contractor shall maintain sufficient insurance ($1,000,000.00) to protect against all claims under Workers Compensation, General Liability and Automobile and shall be subject to approval for adequacy of protection and certificates of such insurance shall be provided to the Township of West Orange when required. It is to be understood by the bidder that this bid is submitted on the basis of specifications prepared by the Township of West Orange and the fact that any bidder is not familiar with these specifications or conditions will not be accepted as an excuse. Each bid must be signed in ink by the person authorized to do so. Bidders must use the proposal form furnished by the Township of West Crange when submitting their bid, if applicable. Non-Collusion Affidavit must be completed and included with bid. A Performance Bond In the amount of 100% of total bid is not required. Insert prices for furnishing all of the material and/or labor described or required. Prices shall be net, including any charges for packing, crating, containers, etc. and all transportation charges fully prepaid by the contractor. F.0.B. destination and placement at locations specified by the

hall be net, including any charges for packing, crating, containers, etc. and all transportation charges fully prepaid by the contractor. F.0.B. destination and placement at locations specified by the Township of West Orange. No additional charges will be allowed for any transportation costs resulting from partial shipments made at the vendor's convenience when a single shipment is ordered. Payments will be made upon the approval of vouchers with the requirements of the Township of West Orange and subject to the Township of West Oranges customary procedures. Contract will be awarded on a (Line Item) or (Lump Sum) basis, if applicable. This contract may be awarded to multiple bidders based upon the lowest hourly labor rate. Award will be made by Township of West Orange within sixty (60) days after receipt of bids. Prevailing Wage & Labor Laws. The New Jersey prevailing Wage Act (P.D. 1963, Chapter 150) and provisions of the State Labor Laws shall be compiled with by the successful bidder. * NOT REQUIRED FOR THIS BID

15. 16. 17. 18. 19. 20. 21, 22. 2. Equal or Tie Bids. The Township of West Orange reserves the right to award at their discretion to any one of the tie bidders. Return of Bid Security. All bid security of the three lowest responsible bidders shall be returned with 10 days. Within 3 days after signing of the contract and approval of contractor's performance bond, the bid security remaining bidders shall be returned to them, If applicable. The Township of West Orange is exempt from any State sales tax. For purpose of evaluation where an equivalent product is being furnished, bidder must indicate any variation to our specifications no matter how slight. All exceptions shall be submitted on separate sheets within your submission, If no variations are indicated, it will be construed that the bid fully complies with our specifications. Quantities as shown are approximate and the Township of West Orange reserves the right to increase or decrease quantities by 20% at the unit price bid. The contract, if applicable, shall be in effect for one (1) year from the date of award, unless otherwise stated. Township can extend the contract for two- one (1) additional years, if agreed. Bids may be hand delivered or mailed per fegal notice to bidders. In case of mailed bids, the Township of West Orange assumes no responsibility for bids after the designated date and time and will return late bids to the bidder unopened, Pay to Play Requirements Contractors are advised of the responsibility to file an annual disclosure statement on political contributions with the New Jersey Election Enforcement Commission, pursuant to N.J.S.A. 19:44- 20.13{P.L. 2005, c, 271, s.3), if the contractor receives contracts in excess of $50,000 in the aggregate from public entities during the calendar year. It is the contractor’s responsibility to determine if filing is necessary. Additional information on this requirement is available from ELEC at 888-313-3532 or at www.elec.state.nj.us, Bids are due: May 20, 2026 at 11:00 AM Township of West Orange, Room 111 66 Main Street West Orange,.NJ 07052 M-F 8:30 AM — 4:30 PM Contact: Panayiota Reynolds, Purchasing Agent (973) 325-4056 Email: preynolds@westorange.org No interpretation of the meaning of the specifications will be made to any bidder orally. Every request for such interpretations should be in writing to the Purchasing Agent

preynolds@westorange.org No interpretation of the meaning of the specifications will be made to any bidder orally. Every request for such interpretations should be in writing to the Purchasing Agent and to be given consideration must be received at least seven (7) days prior to the date fixed of the opening bids. Any and all such interpretations and any supplemental instruction will be mailed to all prospective bidders (at the respective addresses furnished for such purpose} not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addenda or interpretations shall not relieve any bidder from any obligation under his bid submitted. All addenda so issued shall become part of the contract document. Mandatory forms: Disclosure of Ownership Form EEO/Affirmative Action Compliance Prohibited Russia-Belarus Activities Iran Investment Activities Business Registration Certificate

£ i i Notice of addendum/addenda Political Contribution Form American’s w/ disabilities act of 1990 References and licenses pertaining to this bid Application after award: w9 Certificate of Insurance

Business Registration | | Effective September 1, 2004, the State has expanded its Contractor Registration Program to local Government contracts, P.L. 2004, 57. All business organizations that do business with a local government agency are required to be registered with the State. The business must provide proof of that registration to the local government agency before that local government agency can enter into a contract with the business. A copy of the Business Registration Certificate must also be on file before any purchase order/voucher or other contracting document can be issued. Contractors are responsible for notifying subcontractors. | Further information and registration can be obtained online from the NJ Treasury, Division of Revenue or by calling (609) 292-1730.

AFFIDAVIT OF NON-COLLUSION The undersigned bidder of full age, being duly sworn according to law depose and hereby specifically certifies that: A. To the best of the bidder's knowledge and belief, the annexed bid proposal for this project has not been prepared in collusion with any other bidder of like item or services and the prices, discounts, terms and conditions thereof have not been directly or indirectly communicated by or on behalf of the bidder to any person other than the recipient of the bid and will not be communicated to any person prior to the official opening of the bid. B. The bidder fully understands that no premiums, rebates, or gratuities are permitted either with, prior to, of after signing of contract. Any violation will result in cancellation and removal from the bid list. C. The bidder further certifies that the undersigned has the necessary authority, to sign this stipulation stating that the bidder has not entered into any agreement, or otherwise taken any action in restraint of free competitive bidding in connection with this bid. All references to the bidder are understood to include the undersigned and all principals, partners and officers of the bidder. Date: Gna) (Name and Title) (Company) (Kadress) (Corporate Seal) Subscribed and sworn to before me this day of, > 20 Notary Seal