Township Council Meeting — Packet

The project might also include retrofitting certain storm drain inlets along drains in the vicinity of the lake to meet standards outlined in the Stormwater Management rules. The retrofitting focuses on solids and floatable control to help reduce the amounts of pollutants that may enter the stormwater system that impact receiving waters. Crystal Lake is a spring-fed lake and the headwater to the Rahway River and a passive park facility that is underutilized by West Orange residents. According to FEMA’s Flood Insurance Rate Map (FIRM) Map # 34013C0111F with an effective date of June 4, 2007, Crystal Lake is within Zone A flood hazard area. Please see attached FIRM map and Stream Stat for drainage area to the Crystal Lake. ANTICIPATED EXPEDIATED PROJECT SCHEDULE Project Tasks Funding Recommendations Anticipated Start/Completion Dates October 2024 Develop and Issue RFP Mid-October 2024 Award Concept Phase/Design & Permitting Engineering Services NJDEP Pre-Application Meeting November 2024 NJDEP Permitting Submission Package Hudson-Essex-Passaic SCD Permit Execute Grant Agreement February 2025 to July 2025 Finalize Project Design & Specifications July 2025 Award Construction Contract August 2025 Construction Phase September 2025 to November 2025 Grant Closeout December 2025 December 2024-January 2025 January 2025 to June 2025 *The timetable above is tentative and based upon the anticipated date for execution of grant agreement and obtaining NJDEP permitting within 6 months of submitting permit application. The following professional services are required for the proposed recreational improvements: LAND SURVEYING SERVICES: A. Preparation of a Base Map utilizing aerial orthographic photographs with field data to supplement planimetric features such as tax map data to be provided by the Township in CAD for the preparation of Concept Plans; B. Boundary and Topographic Survey for OSPAC and Crystal Lake for the preparation 2 AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

of permitting and construction plans; C. Map the location of wetlands, buffers, riparian zones, limits of the 100-Year Flood Hazard Area (FHA) and top of bank location as per Professional Wetlands Scientist and Engineer; D. Location of tree canopy around the lake needs to be established; E. Sufficient topographic information is to be provided for the design of proposed curb ramps and ADA accessible areas; F. Establish horizontal control based on North American Datum 1983 (New Jersey State Plane Coordinate System-NAD 83) and North American Vertical Datum 1988 (NAVD 88); G. Establish water surface elevation of Crystal Lake; H. Benchmark(s) to be set on site for future use; I. Existing conditions/Survey Control plan; J. Coordinate utility mark-outs; As part of the deliverables, an electronic AutoCAD file of the Boundary and Topographic Survey is to be provided to the Department of Engineering. CIVIL ENGINEERING SERVICES: I. CONCEPT PHASE & NJDEP PRE-APPLICATION MEETING A. Concept Plans for the overall proposed improvements A. Develop two (2) color renderings; B. Preparation of NJDEP Pre-Application Package for application meeting request; (See attached checklist) C. Confirm and establish Drainage Area for this project as to whether or not is greater than 50 acres to establish whether or not it has a regulated floodplain; D. Establish the still water surface elevation for Crystal Lake to determine; E. Wetlands delineation, buffers and riparian zones; F. Attend Pre-Application meeting and draft meeting notes; G. Provide design recommendations to the Township based on NJDEP’s feedback, regulatory challenges, design conflicts and project feasibility; H. Determine/discuss the appropriate improvements in conjunction with Township and its representatives for the best course of action to facilitate the project goals. II. NJDEP PERMITTING SUBMISSION PACKAGE Preparation of NJDEP Permitting Package following the feedback obtained form Civil Engineering Services Task I. It is anticipated that the following permits will be required:  Prepare and submit a complete NJDEP application requirement under the Freshwater Wetlands Protection Act Rules N.J.A.C. 7:7A since it is probable that FWW exist within the vicinity of the project. Some general permits include but not limited to are as needed, minor outfalls and intake structures (GP 11), Trails and Boardwalks (GP 17) Docks

able that FWW exist within the vicinity of the project. Some general permits include but not limited to are as needed, minor outfalls and intake structures (GP 11), Trails and Boardwalks (GP 17) Docks and piers (GP 19), bank stabilization (GP 20), above ground utility lines (GP 21), and minor 3 AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

channel or stream cleaning for government agencies (GP 25) will probably be needed for the construction of proposed improvements;  The desired improvements are anticipated to be proposed within Crystal Lake a tributary to the Rahway River (classified as Category One water) and Flood Hazard Area and the 300 foot wide Riparian Zone extending from the top of bank of the stream. Prepare and submit NJDEP Flood Hazard Area (FHA) in accordance with the FHA Control Act Rules N.J.A.C. 7:13;  Permit by Rules to facilitate the construction of the proposed improvements;  Stormwater Management design and site drainage improvements to address major development requirements in accordance with N.J.A.C. 7:8. NJDEP Regulatory permit fees are to be provided by the Township at the time of the application. III. HUDSON-ESSEX-PASSAIC SOIL CONSERVATION DISTRICT (SCD) It is anticipated that Certification by the Hudson-Essex-Passaic SCD will be required due to the limits of disturbance. Consultant will prepare and submit the following items in support of the SCD application:  SCD application form;  Soil Erosion and Sediment Control Plans in accordance with “Standards” pursuant to N.J.S.A. 4:24-39 and N.J.A.C. 2:90-1.1;  Engineering Drainage Report;  Complete set of Constructions Plan;  Revisions as requested from the SCD within the 60-day review & approval period; and  Request for NJDEP Stormwater General Permit Authorization (RFA) to discharge stormwater from a construction site. The SCD certification, inspection, and administrative fee and RFA is to be provided by the Township at the time of the applications. IV. FINAL DESIGN OF CONSTRUCTION PLANS A. Final Design to incorporate permits and contract items; B. Preliminary Plans and Cost Estimate are to be submitted for final review and approval; C. Plan Set to include but not limited to Cover Sheet with location map, General and Construction Notes with legends, Existing Conditions/Survey Plan, Control Plan, Demolition Plan, Construction Plan, Grading Plan and Earthwork Summary, Utility Plan including profiles, Landscaping Plan, Soil Erosion and Sediment Control Plan and Details, Traffic Control and Detour Plans and Construction Details; D. Include four (4) meetings with the Township Officials for Kickoff, Preliminary Design, Public Presentation and Final Design; V. BID PHASE 4 AN EQUAL OPPORTUNITY

our Plans and Construction Details; D. Include four (4) meetings with the Township Officials for Kickoff, Preliminary Design, Public Presentation and Final Design; V. BID PHASE 4 AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

A. Bid Package that includes bid set of plans and construction specifications in accordance with public bidding laws; B. Provide 20 sets of plans and specifications; C. Respond to Request for Information (RFI) during the bid period; D. Issuance of Addenda(s) to the Qualified Purchasing Agent; E. Bidding documents (plans and specifications) deliverables to the Township via AutoCAD, hard copy and PDF files. VI. CONSTRUCTION ADMINISTRATION SERVICES Provide separate lump sum cost for construction administration services based on full-time inspection. Tax map with OSPAC and Crystal Lake site delineated, FIRM map, StreamStats Report, NDJEP Pre-Application Checklist, and photos showing project area are enclosed. The cost of services shall be for a complete permitting process, design and bid package including cost estimates, plans, specifications and bid documents (twenty copies) for bidding purposes including detour plans. All plan specifications and bid documents shall be in conformance with the latest New Jersey Department of Transportation specifications. Proposals shall be on a lump sum basis. Hourly rates shall be submitted with all proposals for any additional work. It is the intent of this office is to award a construction contract in August 2025 and to construct improvements in the Fall 2025. Proposals shall be submitted in writing via email and/or hard copy on or before 10:00 A.M. Friday, October 25, 2024 to the Department Engineering, 25 Lakeside Avenue, West Orange, NJ 07052 and shall include a specified completion date or number of days required for completion of the work after approval is granted to proceed. Also, evidence of proper insurance shall be submitted for approval by the Township Attorney. A separate proposal for construction inspection and certificates of completion should also be included if available from your firm. Very Truly yours, Zayibeth Carballo Zayibeth Carballo, Municipal Engineer Director of Engineering ZYC 5 AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

SHEET 85 SHEET 88 ee —_—— ra “2 ———e wae ee al CRYSTAL LAKE 4 vom ene ss, i 5s he i ag = 3 | iz} . 9 ' at 1 3 | Be i 5 gl R} 8U E i é 5 ; \ A 1 ie iE SHEET 72 24.01 REVISION DATE BY LIC.NOT BLOCK Tor SHEET 84 a SHEET 79 THIS MAP WAS FORMALLY CERTIFIED BY THE DIVISION OF TAXATION ON NOVEMBER 14, 2014 SIGNED BY SUE DAVISON, CTA AND BLOC = see 3s a — ASSIGNED SERIAL NUMBER 1049 SHEET 35 BLOCK LT “dl # THIS SHEET HAS BEEN DRAWN USING COMPUTER AIDED DRAFTING/ DESIGN (CAD/D) AND COORDINATE GEOMETRY (COCO), TAX MAP TOWNSHIP OF WEST ORANGE CHARLES A. ATKINSON 72

NOTES TO USERS This map is for use in administering the National Flood Insurance Program. tt does not necessarily icantfy all areas subject to flooding, particularly from local drainage sources of small size. The community map repository should be consulted far possible updated or additional flood hazard information. To obtain more detailed information in areas where Base Flood Elevation ({BFEs) and/or floodways have been determined, users are encouraged to consult the Flood Profiles and Floodway Data tables contained within the Flood Insur- ance Study (FIS) report that accompanies this FIRM. Users should be aware that BFEs shown on the FIRM represent rounded whole-foot elevations. These BFEs are intended for flood insurance rating purposes only and should not be used as the sole source of flood elevation information. Accordingly, flaad elevation data presented in the FIS should be utilized in conjunction with the FIRM for purposes of construction and/or floodplain management. Ceastal Base Flomd Elevation (BFEs) shown on this map apply only land- ward of 0.0’ North American Vertical Datum {NAVD}. Users of this FIRM should be aware that coastal flood elevations may also be provided in the Summary of Stillwater Elevations tabla in the Flood Insurance Study report for this community. Elevations shown in the Summary of Stillwater Elevations table should be used for construction, and/or floodplain management purposes when they are higher than the elevations shown on this FIRM. Boundaries of the flaadways were computed at cross sections and interpolated between cross sections. The floodways were based on hydraulic considerations with regard to requirements of the National Flood Insurance Program. Floodway widths and other pertinent floodway data are provided in the Flood Insurance Study report for this jurisdiction. Certain areas not in Special Flood Hazard Areas may be protected by flaod control structures. Refer to Section 2.4 “Flood Pratectian Measures” of the Flood Insurance Study report for information on flood control structures in this jurisdiction. The projection used in the praparation of this map is Universal Tranverse Mercator {UTM} zona 18. The horkkontal datum is NADB3, GRS1960 spheroid. Differences in datum, spheroid, projection or UTM zones used in the production of FIRMs for adjacent jurisdictions may result in slight positional differences

kkontal datum is NADB3, GRS1960 spheroid. Differences in datum, spheroid, projection or UTM zones used in the production of FIRMs for adjacent jurisdictions may result in slight positional differences in map features across jurisdiction boundaries. These differences do not affect the accuracy af the FIRM. Flood elevations on this map are referenced to the North American Vertical Datum of 1988. These flood elevations must be compared to structure and ground elevations referenced to the same vertical datum. For information tegarding convarsion between the National Geodatic Vertical Datum of 1929 and the North American Vertical Datum of 1988, visit the National Geodetic Survey website at www.ngs.noaa.gov or contact the National Geodetic Survey at the following address: Spatial Reference System Division National Geodetic Survey, NOAA Silver Spring Matro Center 1315 East-West Highway Silver Spring, Maryland 20910 (301) 713-3242 To obtain current elevation, description, and/or location information for banch marks shown on this map, please contact the Information Services Branch of the National Geodetic Survey at (301) 713-3242, or visit their website at www ngs.noag.gov. Base map information shown on this FIRM was provided in digital format by the New Jersey Office of Information Technology produced in State Plane NAD&3 Coordinates {US Survey) with 1 foot pixel resolutian and a scale of 1:2400 fram photography captured during February-April 2002. Corporate limits shown on this map are based on the best data aveilable at the time of publication. Because changes due to annexations or de-annexations may have occurred after this map wes published, map users should contact appropriate community officials to verify current corporate limit locations. Please refer to the separately printed Map Index for an overview map of the county showing the layout of map panels; community map repository addresses; and a Listing of Communities table containing National Flood Insurance Pragram dates for each community as well as a listing of the panels on which each community is located. An accompanying Flood Insuranca Study report, Letters of Map Revision or Letters of Map Amendment revising portions of this panel, and digital versions of this PANEL may be available. Contact the FEMA Map Service Center at the following phone numbers and Internet address for infomatian on all

ment revising portions of this panel, and digital versions of this PANEL may be available. Contact the FEMA Map Service Center at the following phone numbers and Internet address for infomatian on all related products available fram FEMA; Phone: 800-358-9616 FAX: 800-358-9620 www. fema.gov/imse H you have questions pbovt this map or questions concerning the National Flood Insurance Program in general, please call 1-877-FEMA-MAP (1-877-336- 2627) or visit the FEMA website at www.tema.gov. This map reflects more detailed and up-to-date stream channel configurations than those shown on the previous FIRM for this jurisdiction. The floodplains and floodways that were transferred from the previous FIRM may have bean adjusted to conform to these new stream channel configurations. As a result, the Flood Profiles and Floodway Date tables in the Flood Insurance Study report may feflect stream channel distances that differ from what is shawn on this map. 74°1500" 40°48 46" 720000 FT N 8 Be a < a rn 4 2 5 FT gE 715000 710000 FT 40°46'52.5* 7a°1500* 565000 FT JOINS PANEL 0103 7. 421 3'07.6" MY s0°48'45" JOINS PANEL 0112 40°48'62.57 74°13'07.5* LEGEND SPECIAL FLOOD HAZARD AREAS SUBJECT TO INUNDATION BY THE 1% ANNUAL CHANCE FLOOD EVENT The 1% annual chance flood (100-year flood), alao known as tha base flood, Ia tha flood that haa a 1% chance of being equaled or exceaded in any given year. Tha Special Flood Hazard Area is the area subject to flooding by the 1% annual chance flood. Areas of Specisl Flood Hazard include Zones A, AE, AH, AD, AR, AQS, V, and VE. The Base Flood Elevation is the water surface elevation of the 1% annual chancs flood. ZONEA No base flood alevations determined. ZONE AE Base flood elevations determined. ZONE AH Flocd depths of 1 to a feet {usually araaa of ponding); basa flood alevetions determined. ZONE aO Flood depths of 1 to 3 feet (usually sheet flow on sloping terrain); average deptha determined. For areas of alluvial fan flooding, velocities alsa datarmined. ZONE AR Area of epscial fland hezerd formerly protected fram tha 1% annual chance flood event by a flood control system that was subsequently decertified. Zona AR indicates that the former flood control system is being rastored to provide protection from the 1% annual chanca or greater flood event. ZONE AG Area to be protected from 1% annual chance flood event by a