Township Council Meeting — Packet

ends regarding the predominant crash types at each intersection. Crashes will not be plotted or analyzed. c. Traffic Data – Classified intersection turning movement traffic counts will be collected at each of the three (3) study intersection locations. - Page | 2 Counts will extend from 7:00 AM to 6:00 PM on a typical Tuesday, Wednesday, or Thursday when schools are in regular session.

Zayibeth Y. Carballo Director/Municipal Engineer - October 25, 2024 Count Classification:  Motorcycles  Cars & Light Goods  Buses  Single Unit Trucks  Articulated Trucks  Pedestrians & Bicycles in the crosswalk d. All Way Stop Warrant Analysis – As noted on pages 78 – 79 of 1161 of the 2023 MUTCD, the following warrants will be evaluated: • Warrant A: Crash Experience – It is assumed that GPI will review the crash summary information for Years 2021, 2022, and 2023 collected through NJDOT’s Safety Voyager database, as well as the individual crash records collected from the West Orange Police Department. Crash diagrams will not be prepared as they are not required for the Warrant Analysis. • Warrant B: Sight Distance – We will obtain sight distance calculations for each approach. Actual field conditions will be taken into account as on-street parking may obstruct sight distances. GPI will then apply this information to this warrant analysis. • Warrant C: Transition to Signal Control or Transition to Yield Control at a Circular Intersection – It is assumed that this warrant is not applicable since there are currently no arrangements being made for the installation of a traffic control signal, and this intersection is not circular in nature. • Warrant D: 8-Hour Volume (Vehicles, Pedestrians, Bicycles) – The traffic data as summarized in Task II.c. (above) will be utilized to perform this warrant. Charts and/or tables will be prepared as required. • Warrant E: Other Factors – Engineering judgement will be utilized to determine if any other conditions may exist to warrant the need for All-Way STOP traffic control at these intersections. e. Levels of Service (LOS) Analyses – LOS analyses will be performed for the weekday peak traffic hours (AM and PM peak traffic periods) for the three (3) intersections based on policies and guidance as contained in the Highway Capacity Manual (HCM) 7th Edition. Results of the analyses will be presented in tabular form. f. Technical Memorandum – A draft Technical Memorandum (Report of Findings) will first be prepared and presented to the Township that summarizes the work associated with this study. Recommendations for next steps will be included, if and as applicable. A final Technical Memorandum incorporating any comments received from the Township will then be prepared and submitted. g. Project Management,

s for next steps will be included, if and as applicable. A final Technical Memorandum incorporating any comments received from the Township will then be prepared and submitted. g. Project Management, QA/QC, and Meeting Attendance - It is assumed that this assessment will be completed within four (4) months of notice to proceed. It is assumed that GPI will attend up to one (1) virtual meeting with the Township to review and present the results of this assessment. NOTE: This proposal does not include the identification for the type, size, and/or location of any signs or pavement markings. This work would have to be performed as a part of a separate design project. FEE PROPOSAL The fee proposal associated with this technical scope of work is attached. Page | 3

Zayibeth Y. Carballo Director/Municipal Engineer October 25, 2024 We are pleased to have this opportunity to be of continued service to the Township of West Orange and hope you will find our proposal favorable. We would be happy to provide additional information or assistance as your needs dictate. My direct line is (973) 434-8349. Very truly yours, Andrew Cangiano, PE, CME Director of Engineering AC/rem m:\proposal\ac\west orange\stop control & all way stop analysis 10-25-2024\proposal_stop control_all way stop analysis various loc..docx cc: Page | 4 Bernard Boerchers Erich Hizer Janie Tubito

Professional Engineering Services for Stop Control and All Way Stop Analysis at Various Locations Township of West Orange FEE SUMMARY October 25, 2024 Activity Hourly Rate Field View Traffic Data Review Crash Data Prepare Technicial Memorandum Field View Review Available Crash History Traffic Data All Way Stop Warrant Analysis Levels of Service (LOS) Analyses Technical Memorandum Project Management, QA/QC, and Meeting Attendance (1 Virtual) Total Hours Total $ Task No. I.a I.b I.c I.d II.a II.b II.c II.d II.e II.f II.g Project Director $142.33 0 0 0 1 0 0 0 0 0 0 3 4 $569.32 Project Manager $107.72 1 2 4 4 1 2 2 4 2 6 28 56 $6,032.32 Direct Labor Overhead (163.41%) Fixed Fee (10%) Dir. Exp. (MioVision, mileage, etc.) GPI Subtotal: Subconsultant: (N/A) Grand Total: Engineer Technician Jr. Engineer $66.22 24 0 8 24 12 6 0 24 4 28 8 138 $9,138.36 $56.00 0 40 0 0 0 0 10 24 0 0 0 74 $4,144.00 $25,176.00 $41,140.11 $6,631.61 $4,700.00 $77,647.72 $0.00 $77,647.72 $37.80 24 12 16 4 12 16 4 36 8 4 4 140 $5,292.00 Total Hours Total $ 49 54 28 33 25 24 16 88 14 38 43 412 $2,604.20 $2,909.04 $1,565.44 $2,313.69 $1,355.96 $1,217.56 $926.64 $4,724.96 $782.72 $2,651.68 $4,124.11 $25,176.00

315-24 November 12, 2024 RESOLUTION WHEREAS, the Township of West Orange proposes Professional Civil Engineering and Land Surveying Services for the Oskar Schindler Performing Arts Center (OSPAC) and Crystal Lake Improvements; and WHEREAS, for the OSPAC and Crystal Lake Improvements, the Township requires the services of a professional civil engineering and land surveying firm; and WHEREAS, the Township Engineer prepared a Request for Proposals dated October 11, 2024 for these professional services; and WHEREAS, the Township Engineer solicited a proposal from six professional civil engineering and land surveying firms; and WHEREAS, Consulting and Municipal Engineers (CME), responded to the Request for Proposal; and WHEREAS, CME has performed similar work for other Townships on several projects; and WHEREAS, by letter dated October 29, 2024, the Township Engineer recommended a professional services contract be awarded to CME, 1460 Route 9 South, Howell, NJ 07731, for Professional Civil Engineering and Land Surveying Services associated with the OSPAC and Crystal Lake Improvements; and WHEREAS, sufficient funds exist for the services outlined in the proposal of CME; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange, New Jersey that a professional services contract be awarded to

CME, to provide professional civil engineering and land surveying services for the OSPAC and Crystal Lake Improvements in the amount not to exceed $160,000.00. BE IT FURTHER RESOLVED that a copy of this Resolution be published in the West Orange Chronicle within ten (10) days of its approval as required by State Statute. Karen J. Carnevale, R.M.C. Municipal Clerk Bill Rutherford, Council President Adopted: November 12, 2024 I hereby certify funds are available from: John Ditinyak, Chief Financial Officer ACCOUNT NO. 2024 Capital Budget Account #03-2829-23-0500-010 $160,000.00

315-24 TOWNSHIP OF WEST ORANGE 25 LAKESIDE AVENUE, WEST ORANGE, N.J. 07052 DEPARTMENT OF ENGINEERING SUSAN McCARTNEY Mayor Tel./Fax: (973) 325-4160 Email: Engineering@westorange.org ZAYIBETH CARBALLO Director/Municipal Engineer October 29, 2024 Mayor and Township Council Municipal Building 66 Main Street West Orange, New Jersey 07052 RE: AWARD OF PROFESSIONAL SERVICES CONTRACT, PROFESSIONAL CIVIL ENGINEERING AND LAND SURVEYING SERVICES FOR: OSKAR SCHINDLER PERFROMING ARTS CENTER (OSPAC) AND CRYSTAL LAKE IMPROVEMENTS Mayor McCartney, Council President Rutherford, and Council Members, On Friday, October 25, 2024 the Township received three responses to the Request for Proposal issued October 11, 2024 for Professional Civil Engineering and Land Surveying Services for Oskar Schindler Performing Arts Center (OSPAC) and Crystal Lake Improvements. An additional line item, separate from the base proposal was requested for Construction Inspection Services, if needed. This addition is shown in the table attached below. A summary of the responses for the project is as follows: 1. Matrix New World Engineering 26 Columbia Turnpike, 2nd Floor Florham Park, NJ 07932 $134,500.00 Base** 2. Consulting & Municipal Engineers 1460 Route 9 South Howell, NJ 07731 $160,000.00 Base 3. Greenman-Pedersen, Inc. 301 Gibraltar Drive, Suite 2A Morris Plains, NJ 07950 $161,600.00 Base AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

4. T&M Associates 400 Broadacres Drive, Suite 250 Bloomfield, NJ 07003 Declined 5. Suburban Consulting 3 Mountainview Road Warren NJ 07059 No Response 6. H2M Architects + Engineers 119 Cherry Hill Road, Suite 110 Parsippany, NJ 07054 No Response **Matrix New World Engineering, although the least expensive, is missing Land Surveying Services in their proposal that were outlined in the request for proposal. Vendor Experience Base Services Const. Adm. Services Added Amenities Total Services Matrix New World Engineering ** Yes $134,500.00 $29,050.00 $0.00 $163,550.00 Consulting and Municipal Engineers Yes $160,000.00 $60,000.00 $0.00 $220,000.00 Greenman-Pedersen, Inc. Yes $161,600.00 $114,000.00 Up to $67,000.00 $275,600.00 Based on my review of the proposals received, I recommend you award a Professional Services Contract to Consulting and Municipal Engineers, 1460 Routh 9 South, Howell, NJ 07731, in the amount of $160,000.00 as the lowest responsive proposal. Attached, is a Resolution awarding Professional Services Contracts to Consulting and Municipal Engineers. Please contact me if you have any questions. A copy of the RFP and a copy of the responses are enclosed. Very truly yours, Zayibeth Carballo Zayibeth Carballo Director/Municipal Engineer ZYC/bs cc: John Ditinyak, CFO James Abbott, Interim BA/Chief of Police Richard Trenk, ESQ Peter Smeraldo, Assistant BA Bill Kehoe, Director of Recreation Edwin Johnson, Assist. Director of Recreation AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

TOWNSHIP OF WEST ORANGE DEPARTMENT OF ENGINEERING 25 Lakeside Avenue, West Orange, New Jersey 07052 SUSAN McCartney MAYOR ZAYIBETH CARBALLO Director/Municipal Engineer Tel: (973) 325-4160 Email: zcarballo@westorange.org October 11, 2024 Trevor Taylor CME 379 US Route 1 South, Suite 100 Monmouth Junction, NJ, 08852 RE: REQUEST FOR PROPOSALS OSKAR SCHINDLER PERFORMING ARTS CENTER (OSPAC) AND CRYSTAL LAKE IMPROVEMENTS Dear Mr. T ay l or , The Department of Engineering for the Township of West Orange requests proposals from firms providing both Civil Engineering and Land Surveying Services, which are capable of preparing the necessary permitting applications, concept plan, preliminary and construction plans, specifications and bid documents for improvements at OSPAC and Crystal Lake. Township intends to improve OSPAC and Crystal Lake by creating additional amenities to better utilize the area around it. The project construction cost will be partially funded by the American Rescue Plan (ARPA) for which the funds will need to be expended by December 2025. As a result, the project schedule must be on an expediated process to meet the anticipated date. The Township envisions the improvements to OSPAC consisting of furnishing and installing a sound system for the amphitheater including the installation of ADA accessible bleachers on concrete pads. Crystal Lake improvements will consist of the reconstruction of approximately 0.5 miles of stone dust and/or HMA pathway around the lake between 6 ft. to 8 ft. wide including the installation of decorative pathway LED lighting, electronic entrance LED sign, benches, and trash receptacles. Other possible amenities might include the construction of a fishing pier and floating dock, paddle boats and canoes launch area, prefab pedestrian bridge, the construction of a small shoreline with outdoor showers, seating area pavilion, a playground, and a concession stand. 1 AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org