Township Council Meeting — Packet

th the Township’s standard administrative “front end” specifications to be provided by the Township in MS Word format for our use. • Contract Drawings and Contract Specifications will constitute the Bidding Documents. H2M will furnish 20 sets of Bidding Documents to the Township.

Zayibeth Carballo, P.E. Township of West Orange May 12, 2025 Page 3 of 4 Task 3 – Construction Administration • Coordinate with Township personnel to provide full-time inspection services during construction. • Review and process contractor’s Requests for Information (RFI’s). • Review and process contractor’s payment applications. • Perform site inspection following substantial completion of work and prepare punchlist for outstanding and remaining items. • Follow up as needed for closeout of project. FEES AND BILLING METHOD Based on the foregoing understanding and Scope of Services, H2M proposes compensation for Professional Engineering Services as follows: Task 1 – Topographic Survey $7,800.00 Lump Sum Task 2 – Civil Engineering $42,000.00 Lump Sum Task 3 – Construction Administration $38,000.00 Lump Sum Deliverables to the Township will include hard copies of documents prepared, and electronic files of the survey and plans prepared (AutoCAD and PDF files) and specifications (PDF). H2M will bill the Township for Professional Engineering Services on a monthly basis. For lump-sum fees, billing will be based on the percentage of work completed and a synopsis of the project status will be provided. For services provided on the basis of hourly fee rates plus reimbursable expenses, the billing will reflect the time expended by H2M personnel assigned to the project, reimbursable expenses, and a brief description of the services provided. Also enclosed are H2M’s State of New Jersey Business Registration Certificate, a sample Certificate of Liability Insurance, and our Standard Terms and Conditions, which, together with the Billing Rate Schedule, are integral parts of this Proposal. PROJECT SCHEDULE Based on the RFP, we understand the Township plans to advertise for bids in the spring of 2026 for construction in Summer and Fall 2026. Therefore, we propose to complete the plans and specifications for use for bidding no later than October 30, 2025, provided authorization to proceed is received no later than June 30, 2025. ADDITIONAL SERVICES AND ITEMS EXCLUDED Any services provided outside the Scope of Services presented in this Proposal will be performed only after receiving authorization from the Township and will be billed on the basis of hourly fee rates plus reimbursable expenses in accordance with the enclosed Billing Rate Schedule. Additional

ed only after receiving authorization from the Township and will be billed on the basis of hourly fee rates plus reimbursable expenses in accordance with the enclosed Billing Rate Schedule. Additional services, including but not limited to those listed below, are beyond the scope of work currently included in this proposal.

Zayibeth Carballo, P.E. Township of West Orange May 12, 2025 Page 4 of 4 ▪ ▪ ▪ ▪ ▪ ▪ Preparation of formal applications or permits with the NJDEP. Environmental testing or investigations. Soil testing, borings, or similar site investigations. Architectural, structural, or building design services. Preparation of an as-built survey following completion. Application and permit fees shall be paid directly by the Township. The scope, price, and other contents offered in this proposal are conditional upon your acceptance of the attached H2M Standard Terms & Conditions (Ver 210520). Please indicate your acceptance by signing and dating the attached document where indicated and returning it to our office as your authorization to proceed, or provide other acceptable form of authorization. H2M appreciates the opportunity to present this proposal to the Township. Please advise us if you need additional information or require clarification of this Proposal. Very truly yours, H2M Associates, Inc. Richard B. Schommer, Jr., PE, PP Charles A. Martello, PE, LSRP Department Manager | Civil Engineering Executive Vice President Enclosures

Municipal 2025 B Hourly Rate Schedule Classification ADMINISTRATIVE SUPPORT PROFESSIONAL ARCHITECTURAL TECHNICIAN 1 ASSISTANT DEPARTMENT MANAGER - COATINGS ASSISTANT DEPARTMENT MANAGER - ENG ASSISTANT DEPARTMENT MANAGER - SCI ASSISTANT DEPARTMENT MANAGER - SURVEY ASSISTANT STUDIO DIRECTOR ASSISTANT TO THE COO BIM / CAD COMPLIANCE MANAGER BIM / CAD SPECIALIST 1 BUSINESS DEVELOPMENT SPECIALIST CAD / BIM PROGRAM MANAGER CADD TECHNICIAN 2 CHIEF EXECUTIVE/OPERATING OFFICER COATINGS OBSERVER 1 COATINGS OBSERVER 2 CONSTRUCTION ADMINISTRATOR CONSTRUCTION OBSERVER 1 CONSTRUCTION OBSERVER 2 CONSTRUCTION OBSERVER 3 DEPARTMENT MANAGER - COATINGS DEPARTMENT MANAGER - SCI DEPARTMENT MANAGER - SURVEY DEPARTMENT MANAGER- ENG DEPUTY DISCIPLINE DIRECTOR DEPUTY DIVISION DIRECTOR DEPUTY MARKET DIRECTOR DIRECTOR GIS SERVICES DIRECTOR OF CORPORATE QA/QC DIRECTOR OF OPERATIONS DIRECTOR OF PLANNING DIRECTOR OF ENGINEERING DISCIPLINE DIRECTOR DISCIPLINE ENGINEER DISCIPLINE QA/QC AND PRODUCTION MANAGER DOCUMENT CONTROL MANAGER ENGINEERING TECHNICIAN 1 ENVIRONMENTAL TECHNICIAN 1 FIELD SUPERVISOR - COATINGS FIRE INVESTIGATOR FORENSIC MARKET STRATEGIST GIS SPECIALIST 2 HEALTH AND SAFETY SPECIALIST 1 LEADERSHIP DEVELOPMENT SPECIALIST MANAGER OF CONSTRUCTION OBSERVATION - MELVILLE MARKET DIRECTOR MARKET SPECIALIST MGR OF CONST OBSERVATION OFFICE DIRECTOR PLANT OPERATIONS & COMPLIANCE MANAGER PRACTICE LEADER - ARCH PRACTICE LEADER - ENG PRACTICE LEADER - LA PRACTICE LEADER - PLAN PRACTICE LEADER - SCI PRACTICE LEADER - SURVEY PROJECT ARCHITECT 1 PROJECT ARCHITECT 2 PROJECT ARCHITECT 3 PROJECT BIM/CAD ENGINEER 1 PROJECT CONTROLS SPECIALIST 1 PROJECT CONTROLS SPECIALIST 2 PROJECT DESIGNER 1 - ARCH/ENG PROJECT DESIGNER 2 - ARCH PROJECT DOCUMENT CONTROL COORDINATOR PROJECT ENGINEER 1 PROJECT ENGINEER 2 PROJECT ENVIRONMENTAL PLANNER 1 PROJECT ENVIRONMENTAL PLANNER 2 PROJECT INTERIOR DESIGNER 1 PROJECT INTERIOR DESIGNER 2 PROJECT LANDSCAPE ARCHITECT 1 PROJECT LANDSCAPE ARCHITECT 2 1. Rates updated annually in January. 2. When employees are part of the survey crew working on projects where we are required to pay Prevailing Wage Rates, these rates don't apply. Different rates will be provided in these circumstances. Rate $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Classification 99.00 PROJECT

ese circumstances. Rate $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Classification 99.00 PROJECT PLANNER 1 66.00 PROJECT PLANNER 2 143.00 PROJECT SCIENTIST 1 241.00 PROJECT SCIENTIST 2 187.00 PROJECT SURVEYOR 1 230.00 PROJECT SURVEYOR 2 236.00 REGIONAL OFFICE DIRECTOR 120.00 RESIDENT ENGINEER 187.00 SR. ADMINISTRATIVE SUPPORT PROFESSIONAL 120.00 SR. ARCHITECT 1 187.00 SR. ARCHITECT 2 148.00 SR. ARCHITECT 3 115.00 SR. BIM/CAD SPECIALIST 1 247.00 SR. CADD TECHNICIAN 1 116.00 SR. CADD TECHNICIAN 2 138.00 SR. COATINGS OBSERVER 1 170.00 SR. COATINGS OBSERVER 2 121.00 SR. CONSTRUCTION OBSERVER 1 138.00 SR. CONSTRUCTION OBSERVER 2 153.00 SR. DESIGNER 1 - ARCH 247.00 SR. DESIGNER 1 - ENG 247.00 SR. DESIGNER 2 - ARCH 247.00 SR. DESIGNER 2 - ENG 247.00 SR. DISCIPLINE ENGINEER 247.00 SR. DISCIPLINE SCIENTIST 247.00 SR. ENVIRONMENTAL PLANNER 1 247.00 SR. ENVIRONMENTAL PLANNER 2 247.00 SR. ENVIRONMENTAL SCIENTIST 1 247.00 SR. ENVIRONMENTAL SCIENTIST 2 247.00 SR. GIS SPECIALIST 1 247.00 SR. INTERIOR DESIGNER 1 247.00 SR. LANDSCAPE ARCHITECT 247.00 SR. PROJECT ARCHITECT 1 230.00 SR. PROJECT ARCHITECT 2 247.00 SR. PROJECT CONTROLS SPECIALIST 1 126.00 SR. PROJECT CONTROLS SPECIALIST 2 121.00 SR. PROJECT DESIGNER 1 83.00 SR. PROJECT DESIGNER 2 175.00 SR. PROJECT DOCUMENT CONTROL SPECIALIST 181.00 SR. PROJECT ENGINEER 1 225.00 SR. PROJECT ENGINEER 2 156.00 SR. PROJECT ENTITLEMENT SPECIALIST 2 126.00 SR. PROJECT INTERIOR DESIGNER 1 247.00 SR. PROJECT PLANNER 1 187.00 SR. PROJECT SCIENTIST 1 247.00 SR. PROJECT SCIENTIST 2 247.00 SR. PROJECT SURVEYOR 1 208.00 SR. PROJECT SURVEYOR 2 247.00 SR. SITE PLANNER 238.00 SR. WATER PLANT OPERATOR 247.00 STAFF DESIGNER 1 247.00 STAFF DESIGNER 2 247.00 STAFF DESIGNER 3 247.00 STAFF ENGINEER 1 247.00 STAFF ENGINEER 2 247.00 STAFF ENVIRONMENTAL PLANNER 1 153.00 STAFF ENVIRONMENTAL PLANNER 2 165.00 STAFF GIS SPECIALIST 1 170.00 STAFF HYDOGEOLOGIST 1 151.00 STAFF PERMITTING SPC 2 138.00 STAFF PLANNER 1 160.00 STAFF PLANNER 2 143.00 STAFF SCIENTIST 1 160.00 STAFF SCIENTIST 2 110.00 STAFF SURVEYOR 1 160.00 STAFF SURVEYOR 2 181.00 STUDENT INTERN 116.00 STUDIO DIRECTOR 138.00 SURVEY TECHNICIAN 1 132.00 TANK ASSET MANAGER 143.00 TECHNICAL ADVISOR - ENG 132.00 148.00 Rate $ 139.00 $ 160.00 $ 138.00 $ 148.00 $ 132.00 $ 146.00 $ 247.00 $ 230.00 $

116.00 STUDIO DIRECTOR 138.00 SURVEY TECHNICIAN 1 132.00 TANK ASSET MANAGER 143.00 TECHNICAL ADVISOR - ENG 132.00 148.00 Rate $ 139.00 $ 160.00 $ 138.00 $ 148.00 $ 132.00 $ 146.00 $ 247.00 $ 230.00 $ 126.00 $ 197.00 $ 219.00 $ 241.00 $ 126.00 $ 121.00 $ 138.00 $ 170.00 $ 181.00 $ 181.00 $ 197.00 $ 175.00 $ 175.00 $ 192.00 $ 203.00 $ 247.00 $ 214.00 $ 224.00 $ 229.00 $ 197.00 $ 230.00 $ 156.00 $ 192.00 $ 219.00 $ 187.00 $ 197.00 $ 197.00 $ 208.00 $ 181.00 $ 187.00 $ 132.00 $ 208.00 $ 219.00 $ 247.00 $ 156.00 $ 175.00 $ 170.00 $ 187.00 $ 165.00 $ 197.00 $ 247.00 $ 247.00 $ 121.00 $ 126.00 $ 132.00 $ 126.00 $ 143.00 $ 88.00 $ 110.00 $ 104.00 $ 121.00 $ 121.00 $ 94.00 $ 116.00 $ 110.00 $ 121.00 $ 94.00 $ 110.00 $ 72.00 $ 247.00 $ 72.00 $ 132.00 $ 247.00 $ 12,004.00

(Ver 210520) H2M Standard Terms & Conditions Client Township of West Orange Site Degnan Park, Township of West Orange, Essex County, NJ Services Construction Plans Client’s Rep. Phone/E-Mail Zayibeth Carballo zcarballo@westorange.org 1. Applicability of Terms and Conditions. 1.1. Applicable to Scope of Services. The scope of services, pricing and schedules included with H2M’s proposal are contingent upon the Client accepting the terms and conditions (“Standard T&C”) herein. Any changes hereto which affect H2M’s rights, obligations, or risk exposure shall entitle H2M to make appropriate adjustments to its pricing and proposal. 1.2. Applicable to Preliminary Services. These Standard T&C shall also apply to any services H2M performs prior to the Parties executing a written Contract. In such circumstances, Client’s direction to H2M to render services shall constitute acceptance of these Standard T&C. 2. Authority of Signers and Parties. 2.1. Authority to Contract. The individuals signing the Contract each warrant that s/he is empowered to sign on behalf of and bind the indicated Party to these Standard T&C and all other components of the Contract. 2.2. Authority for Project. Client warrants that it has any authority and permission required from Owner to engage H2M in the Services concerning the Site, and to grant H2M physical access to the Site as needed to perform the Services. 3. Contractual Obligations 3.1. Designated Representative. Each Party shall designate a “Representative” in writing above. Each Representative shall have the authority to transmit and receive instructions and other information, and to render interpretations and decisions concerning the Project and Contract on behalf of the Party s/he represents. Each Party is entitled to rely on communications from the other Party’s Representative as authoritative. Each Representative shall issue decisions, interpretations and communications promptly as to avoid unreasonable delays in delivery of the Services. 3.2. Commencement. H2M is not obligated to commence or continue rendering any Services until both Parties have signed the Contract and Client has paid any required Fee advance specified in the proposal. 3.3. Performance Standards. Each Party shall exercise its rights and perform its obligations in a reasonable and non-negligent manner. H2M shall perform its Services within the Standard of

e proposal. 3.3. Performance Standards. Each Party shall exercise its rights and perform its obligations in a reasonable and non-negligent manner. H2M shall perform its Services within the Standard of Professional Care. Client shall pay compensation for all Services so rendered. H2M makes nor implies any other warranties or guarantees, herein or otherwise, concerning the Services or the outcome of the Project. 3.4. “Standard of Professional Care” means the standard of care and skill recognized by law to apply to licensed professionals practicing the same profession, under the same circumstances, at the same time and location, as the Services rendered by H2M. Nothing in any part of the Contract is intended, nor shall anything be so interpreted as, to elevate the Standard of Professional Care beyond the definition included here. 3.5. Document Ownership. All information (including but not limited to drawings and specifications) developed by H2M are instruments of service only, and not products produced for sale nor works made for hire. H2M’s Rep. Phone/E-Mail Richard Schommer, Jr., PE 862-702-2940 rschommer@h2m.com H2M reserves all of its copyright, ownership and other rights with respect to such information. Client shall not modify and shall not apply such information outside of the Project or for any purposes other than that for which it was created. Client shall defend and indemnify H2M against any claims, liabilities and costs associated with such unauthorized treatment of the information. Client may reuse the information for authorized purposes only with advance written consent from H2M that details the scope of, additional compensation for, and appropriate protections associated with such reuse. 3.6. Site Access. Client guarantees full and free H2M access to the Site and shall cooperate with H2M in gaining access to any other real property required for the performance of the Services. 3.7. Preliminary Information. Client shall provide to H2M in writing any pertinent information it possesses that might affect the Project requirements (including but not limited to design objectives and constraints, budgetary limitations, surveys, related reports and studies, environmental, geotechnical, and soil data, preliminary designs, etc.). H2M is entitled to rely on the accuracy of all information that the Client provides. H2M shall not be required to verify any

es, environmental, geotechnical, and soil data, preliminary designs, etc.). H2M is entitled to rely on the accuracy of all information that the Client provides. H2M shall not be required to verify any such information, unless such task and information is specifically listed in the Scope of Services. 3.8. Hazardous Materials. Client warrants that to the best of its knowledge there are no constituents of concern on or adjacent to the Site, other than those previously disclosed in writing to H2M. Nothing in this Contract shall be interpreted to give H2M responsibility for the current existence or introduction (including by, but not limited to, dispersal, discharge, escape, release, or saturation, either sudden or gradual) to the Site of any hazardous materials (including but not limited to smoke, vapors, soot, fumes, acids, alkalis, toxic chemicals, liquids, or gases) by anyone other than H2M. Client shall therefore hold H2M harmless as to all such matters. 3.9. Claims Assistance. H2M shall be entitled to hourly compensation as Additional Services for all time spent analyzing, preparing, testifying, and otherwise assisting Client to pursue or defend claims and disputes to which H2M is not a named plaintiff or defendant. 4. Payment Terms 4.1. Fees. The “Fees” are the component of compensation to be paid by Client to H2M for its effort in providing the Services. The Fees pertaining to this Contract, are set forth in the proposal, and any Amendments to the Contract. Additional services, when required will be invoiced at hourly rates of compensation or a negotiated lump sum, plus reimbursable expenses. 4.2. Reimbursable Expenses. The “Expenses” are the costs H2M incurs in rendering the Services which are to be reimbursed by Client. Expenses authorized by this Contract include but are not limited to: 4.2.1. Transportation, lodging and subsistence incidental to the project, courier charges, reproduction, renderings or models, specialty field equipment and fees paid for securing approval of authorities having jurisdiction over the project; Page 1 of 4