Township Council Meeting — Packet

rom W=9 (Rev. March 2024) Request for Taxpayer Identification Number and Certification reel Revenue Gene | Go to www.irs.gov/FormW9 for instructions and the tatest information. Before you begin, For guidance related to the purpose of Form W-9, see Purpose of Form, below. 7 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on ling 1, and enter the business/disregarded ‘entity's name on fine 2.) Give form to the requester, Do not send to the IRS. INeglia Engineering Associates 2 Business name/disregarcied entity name, if different from above. Neglia Group ‘9a Check the appropriate box for faderal tax classification of the entity/individual whose name is entered on line 1, Check only one af the following seven boxes. D inaividuavsole proprietor ~~ [} ¢ corporation 1 Pantnership Oo LLC. Enter the tax classification (C = C corporation, ‘$ corporation, P = Partnership) . Notes Check the “LLC” box above and, inthe entry space, enter the appropriate code (C, &, or P) for the tax classification of the LLC, unless it is a disregarded entity, A disregarded entity should instead check the appropriate box for the tax classification of its owner. 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3}: S corporation DO trstestate Exempt payee code (if any} Exemption from Forelgn Account Tax Compliance Act (FATCA) reporting 7 Other (see instructions) code (if any} ‘3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P" as its tax classification, ies to accounts maintained are you are proving ths form toa partnership, us, of estat in which You have an ownership interest, check epics fo accounts ‘tatee) this box if you have any foreign partners, owners, or beneficiaries. See instructions Print or type. ‘See Specific instructions on page 3. 5 Address (number, street, and apt. or suite no). See instructions. Requester's name and address (optional) 34 Park Avenue, PO Box 426 6 City, state, and ZIP code Lyndhurst, NJ 07071 7 List account number(s) here (optional) [EXE Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for

er your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part |, later, For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. 2 fee Certification Under penalties of perjury, | certify that: 1. The number shown on this form is my correct taxpayer identification number (or | am waiting for a number to be issued to me); and 2. | am not subject to backup withholding because (a) | am exempt from backup withholding, or (b) | have not been notified by the Internal Revenue Service (IRS) that | am subject to backup withholding as a result of a faiture to report ail interest or dividends, or (c} the IRS has notified me that | am no longer subject to backup withholding; and 3. 1am a U.S. citizen or other U.S. person (defined below); and 4, The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return, For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an indlvidual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide vour correct TIN. See the instructions for Part Il, later. Sion areal /hahu_bota he mPhase 10 2085 Here General Instructions New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect Section references are to the Internal Revenue Code unless otherwise: foreign partners, owners, or beneficiaries when it provides the Form W-9 noted. [Social security number to another flow-through entity in which it has an

the Internal Revenue Code unless otherwise: foreign partners, owners, or beneficiaries when it provides the Form W-9 noted. [Social security number to another flow-through entity in which it has an ownership Interest. This Futura developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. What’s New Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification. change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065). Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat, No. 10231X Form W-=8 Rev. 3-2024)

May 12, 2025 Via Electronic (Engineering@westorange.org) & 1st Class Mail Township of West Orange Department of Public Works 25 Lakeside Avenue West Orange, NJ 07052 Attn: Zayibeth Carballo, PLS, PE, PP, CFM Municipal Engineer Re: Estimate of Fees for Professional Engineering Services Degnan Park Community Garden and Exercise Area Township of West Orange, Essex County, NJ Proposal No. 2025-200 Dear Zayibeth: We are pleased to present our estimate of fees for the design, permitting and construction phase services for the above-referenced project. It is our understanding that the Township is seeking to make improvements to Degnan Park including the following:  Renovate the existing Community Garden;  Provide exercise equipment for seniors; and,  Install Stormwater Management improvements; With this in mind, we anticipate the following scope of services: 1. Land Surveying Services The following services will be provided under this phase: A. Prepare a Boundary and Topographic Survey including additional topography of the Katz Community Center, the community garden, parking lot, and the area between the parking lot and the baseball field; B. Establish horizontal control based on North American Datum 1983 (New Jersey State Plane Coordinate System-NAD 83) and North American Vertical Datum 1988 (NAVD 88); C. Benchmark(s) to be set on site for future use; D. Prepare an existing conditions/survey control plan; and, S:\West Orange\Proposals\25-05-12 Degnan Community Garden.docx

Township of West Orange Estimate of Fees for Professional Engineering Services Re: Degnan Park Community Garden and Exercise Equipment E. May 12, 2025 Our File No. 2025-200 Page 2 Coordinate utility mark-outs. As part of the deliverables, an electronic AutoCAD file of the Boundary and Topographic Survey prepared by Neglia should be provided if available. 2. Civil Engineering Services The work under this phase will include the following services: A. Develop three (3) color renderings for review with the Township; B. Prepare Stormwater management and site drainage improvements for a minor development (400 SF or greater of new impervious) as necessary; C. Design the new community garden including considerations for water at three (3) locations; D. Design considerations for the feasibility of a walkway between the garden and exercise equipment that is ADA compliant; E. Prepare construction details for the community garden and exercise area; F. Prepare construction details; G. Prepare a Plan Set to include but not limited to Cover Sheet, Existing Conditions/Survey Control Plan, Demolition Plan, Construction Plan, Grading and Utility Plan, Soil Erosion and Sediment Control Plan and Details, and Construction Details; H. Notify the NJDEP as may be necessary for FHA Permit by Rule; I. Obtain a certification from the Hudson, Essex, Passaic Soil Conservation District if the disturbance exceeds 5,000 square feet; J. Coordinate with the local water company for the extension of new water services; K. Attend four (4) meetings with the Township Officials including Kickoff, Preliminary Design, Public Presentation and Final Design; L. Prepare a Bid Package that includes bid plans and construction specifications in accordance with public bidding laws; and, M. Provide Bidding documents (plans and specifications) to the Township via AutoCAD, hard copy and PDF files. S:\West Orange\Proposals\25-05-12 Degnan Community Garden.docx

Township of West Orange Estimate of Fees for Professional Engineering Services Re: Degnan Park Community Garden and Exercise Equipment May 12, 2025 Our File No. 2025-200 Page 3 Fee Estimate We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Land Surveying Services ............................................... $18,000.00 B. Civil Engineering Services ............................................. $26,000.00 Total Lump Sum Fee for Services ......................................... $44,000.00 3. Construction Administration Services (Separate Fee) The following services will be provided under this phase: A. Contract preparation including review of bonds, insurance certificates and project manning reports; B. Attend preconstruction meeting; C. Provide assistance with interpretation of contract documents; D. Review shop drawings for site-related items; and, E. Provide construction observation services, prepare contractor punch lists and review and prepare pay estimates. F. Perform project close out and final pay estimate/close out change order. The Lump Sum fee for Construction Administration Services is $20,000.00. Exceptions:  NJDEP permitting with the exception of the FHA Permit By Rule. Additional NJDEP permitting is outside of the scope of this proposal.  Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Township.  Application fees are considered extra and will be requested at time of submission. S:\West Orange\Proposals\25-05-12 Degnan Community Garden.docx

Township of West Orange Estimate of Fees for Professional Engineering Services Re: Degnan Park Community Garden and Exercise Equipment May 12, 2025 Our File No. 2025-200 Page 4 Should this proposal meet your approval, please provide our office with a professional services agreement or resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, CME Associates Trevor J. Taylor, PE, PP, CME For the Firm TT: pv S:\West Orange\Proposals\25-05-12 Degnan Community Garden.docx

ENGINEERING NJ #24GA28019100 Via email: zcarballo@westorange.org May 12, 2025 Zayibeth Carballo, P.E. Municipal Engineer Township of West Orange 25 Lakeside Avenue West Orange, NJ 07052 Re: Proposal for Professional Engineering Services Degnan Park: New Community Garden and Exercise Area H2M Proposal. No.: LP250629 Dear Ms. Carballo: In response to your Request for Proposal (RFP) dated May 2, 2025, H2M is pleased to submit this Proposal to the Township of West Orange to provide professional engineering services for design for the above-referenced project. The following outlines our Project Understanding, Scope of Services, and Engineering Fee and Billing Method. PROJECT UNDERSTANDING We understand the Township wishes to improve the existing community garden at Degnan Park, and also wishes to create an area for low-impact exercise equipment, specifically for seniors, utilizing the space located between the existing parking area and baseball field. The project area is near Vincent’s Pond which is a regulated water body under the New Jersey Department of Environmental Protection (NJDEP) regulations. The Township plans for the proposed site improvements to comply with the NJDEP Permit-by-Rule (PBR) criteria under the NJ Flood Hazard Area (FHA) control act regulations. This will avoid the submission of formal permit applications to the NJDEP. The RFP did not discuss potential Freshwater Wetlands permits and we anticipate that no such permits will be required. The extent and type of site improvements anticipated will be discussed further in the kick-off meeting with the Township, which will take place after the award of the Contract for Engineering Services. The proposed improvements do not include expansion of the parking lot, or major changes in the existing parking area. The project will not be classified as a “major development” for stormwater management purposes, and the NJ Stormwater Management Rules will therefore not apply to the project. Construction Administration services will include full-time inspection services. A topographic survey (described below) will be prepared for the project area for use in preparation of the design plans for bidding and construction. SCOPE OF SERVICES Task 1 – Topographic Survey • Review plans and surveys provided by Township, or others. • Perform a field survey of the project area, including the Katz Community Center,

struction. SCOPE OF SERVICES Task 1 – Topographic Survey • Review plans and surveys provided by Township, or others. • Perform a field survey of the project area, including the Katz Community Center, community garden, parking area and area between the parking lot and the existing baseball field. Field survey will locate existing physical features and obtain topographic data of the site in the project area. Horizontal and vertical control will be performed in accordance with the NJ State Plane Coordinate System. H2M Architects, Engineers, Land Surveying and Landscape Architecture, DPC (NY) offers its services in NY only H2M Architects & Engineers, Inc. (NJ) offers its services in NJ, DE, CT, FL, LA, MA, PA, VA only H2M Associates, Inc. (NJ) offers its engineering, land surveying, landscape architecture services in NJ only h2m.com

Zayibeth Carballo, P.E. Township of West Orange May 12, 2025 Page 2 of 4 • Field locate existing utilities based on utility company mark-out and surface observations and locate isolated trees (≥ 6” dia.) within anticipated areas of disturbance. • Set up to two (2) benchmarks on the site, for future use. • Prepare survey map for preparation of project plans. Preparation of a boundary survey of the park property (Block 154.19, Lot 6) is not included. Task 2 – Civil Engineering Services • Visit site to review existing conditions and meet with Township personnel for kick-off meeting and review goals of project. • Prepare base map of project site and prepare preliminary site layout for review with Township to confirm the site layout and scope of improvements. Review design options for modifications to community garden, including extension of water systems. Review pedestrian circulation including access between the community garden and exercise equipment area. Access routes will be designed for ADA compliance. • Review drainage conditions and design stormwater system to manage stormwater runoff from the site in accordance with the Township requirements. • Prepare Contract Drawings for the proposed improvements. We anticipate that the following drawings will be prepared by H2M: 1. Cover Sheet 2. 3. 4. 5. 6. 7. Existing Conditions and Demolition Plan Site Layout and Dimension Plan Site Grading, Drainage and Utility Plan Site Landscape Plan Soil Erosion and Sediment Control Plan Site Construction Details • Attend meetings with Township personnel (4 meetings included) during project progress, including a kick-off meeting, preliminary design review meeting, public presentation and final design review meeting. • Prepare estimate of probable construction cost for review with client. • Prepare up to three (3) color renderings of project plan for Township use and for public presentation. • H2M will prepare application documents for submittal to the Soil Conservation District for approval. We will coordinate with the Township for required application signatures. • Prepare technical specifications based on the NJDOT specifications. These will be combined with the Township’s standard administrative “front end” specifications to be provided by the Township in MS Word format for our use. • Contract Drawings and Contract Specifications will constitute the