Township Council Meeting — Packet

APPENDIX E Change Directive (Field Work Order) Form Township of West Orange To Basis of Field Work Order Differing Site Condition Field Resolution Error / Omission Owner Request Value Engineering Contract Time No Change ___Days Added _ Days Deducted Field Work Order No. Project No. Project Name Project Location Contract Price (indicate if zero cost) Add: $ Deduct: $___ Cost Basis (check all that apply) Time and Material Not to Exceed Fixed Price Allowance (described below) Unit Price Your company is authorized and directed to proceed with the following (attach additional sheets if needed): Justification: Special Notice: This Field Work Order identifies satisfaction of all compensation and time adjustments related to this change to the Work. Construction Manager (CM) Recommendation (if applicable) Name: Signature Date Architect / Engineer (A /E) Recommendation Name Township of West Orange Department of Administration Division of Engineering Project Manager Approval Name Signature Date Contractor Concurrence Name Signature Date Signature Date

APPENDIX F SAMPLE PROFESSIONAL SERVICES CONTRACT 77 | P a g e

SAMPLE PROFESSIONAL SERVICES CONTRACT AGREEMENT FOR MUNICIPAL ENVIRONMENTAL CONSULTING SERVICES THIS AGREEMENT, dated as of the ____ day of January, 2025 between the Township of West Orange, a Municipal Corporation, in the County of Essex, and the State of New Jersey (hereinafter referred to as the “Township”), having its principal offices at 66 Main Street, West Orange, New Jersey; and NAME OF CONSULTANT, (hereinafter referred to as the “Contractor”), having its principal offices at ADDRESS. WHEREAS, on or about November 13, 2024 the Township issued Request for Qualifications for Professional Services, (the “RFQ”) seeking to award a Professional Services Agreement for Environmental Consulting Services, a copy of the RFQ is annexed hereto as Exhibit “A;” and WHEREAS, on December 3, 2024, the Contractor submitted the only proposal in response to the RFQ, annexed hereto as Exhibit “B,” seeking award of the Contract for Environmental Consulting Services (the “Contract”) for the scheduled hourly rates that are annexed hereto as Exhibit “C”. WITNESSETH 1. The Contractor hereby covenants and agrees to furnish and deliver to the Township, Environmental Consulting Services consistent with the scope of services as set forth in the RFQ and the Contractor’s Proposal submitted on December 3, 2024 (the “Proposal”) for the scheduled hourly rates set forth in the Proposal. 2. In the event of any conflicts between the terms and conditions set forth in the RFQ and the Proposal, the terms and conditions set forth in the RFQ shall govern. 3. The Contractor acknowledges that it has read N.J.S.A. 10:2-1, et. seq. (Discrimination in Employment on Public Works; contract Provision), the terms of which are incorporated herein as if expressly set forth at length, and the contractor agrees to comply with and be bound by the terms thereof. 4. Neither this Agreement nor the monies to become due hereunder are assignable. 5. The acceptance of payment by the Contractor shall constitute a release of any claims or liabilities of any nature whatsoever, if any, owing to the Contractor from the Township, its agents, servants and employees. 6. Contractor agrees to indemnify and hold harmless the Township, its agents, servants and employees from and against any and all losses, damage, liabilities, and expenses which may arise or be claimed against the Township, its agents, servants and

ess the Township, its agents, servants and employees from and against any and all losses, damage, liabilities, and expenses which may arise or be claimed against the Township, its agents, servants and employees, consequent upon or arising out of or in connection with the within Agreement. 4920-3528-7827, v. 1

7. This Agreement shall be governed and construed in accordance with the laws of the State of New Jersey, without regard to its conflict of law principles. Any claim shall be brought in the Superior Court of New Jersey, Essex Vicinage. Each of the Parties hereby irrevocably consents to the service of process of any of the aforementioned courts in any such action or proceeding by the mailing of copies thereof to it by regular mail. Each of the Parties hereby irrevocably waives any objection that it may now or hereafter have to the laying of venue of any such claim, suit, proceeding, or action in such respective jurisdictions 8. This agreement is effective as of Township’s adoption of an authorizing resolution by the Township’s governing body. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals, or caused these presents to be signed by their proper corporate officers, and caused these corporate seals to be affixed hereto. ATTEST: ______________________________ Name: CONSULTANT ______________________________ Name: TOWNSHIP OF WEST ORANGE ATTEST: _____________________________ KAREN CARNEVALE, R.M.C TOWNSHIP CLERK 4920-3528-7827, v. 1 BY: __________________________ MAYOR SUSAN McCARTNEY

EXHIBIT C \ snostae 4920-3528-7827, v. 1

APPENDIX G TITLE VI POLICY STATEMENT 81|Page

Township of West Orange April 7, 2022 Title VI Nondiscrimination Policy Statement It is the policy of the Township of West Orange, New Jersey to abide by Title VI of the Civil Rights Act of 1964, the Uniform Relocation and Real Property Acquisition Policies Act of 1970, Executive Order 12898 for Environmental Justice, Executive Order 13166 for Limited English Proficiency, 42 U.S.C. 4601, 23 U.S.C. Section 324, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the Civil Rights Restoration Act of 1987, Executive Order 11246 for Equal Employment Opportunity, the Vietnam Era Veterans Readjustment Assistance Act of 1972, N.J.S.A. 52:32- 31.1 et. seq., New Jersey Law Against Discrimination N.J.S.A. 10:5-1 et. seq. and implementing regulations at N.J.A.C. 17:27 et. seq., and other related nondiscrimination laws, statutes, Executive Orders, or policies. No person in the United States shall, on the grounds of race, creed, color, national origin, age, ancestry, nationality, marital/domestic partnership/civil union status, gender, disability, religion, affectional or sexual orientation, gender identity or expression, family status, atypical cellular or blood trait, genetic information, military services, veterans status, income level or ability to read, write or speak English, be excluded fiom participation in, denied the benefits of, or otherwise subjected to discrimination in any program or activity which is administered by a Township of West Orange program, activity or service regardless of funding source. Any person who believes that because of his or her race, creed, color, national origin, age, ancestry, nationality, marital/domestic partnership/civil union status, gender, disability, religion, affectional or sexual orientation, gender identity or expression, family status, atypical cellular or blood trait, genetic information, military service, veterans status, income level or ability to read, write or speak English, he or she has been excluded from participation in any program or activity which is administered by the Township of West Orange, or who believes that he or she has been denied any benefits provided by such program or activity, or believe he or she has been unfairly treated in connection with such program or activity, should contact the following office

r she has been denied any benefits provided by such program or activity, or believe he or she has been unfairly treated in connection with such program or activity, should contact the following office within 180 days from the date of occurrence of any violation of this policy: John Gross, Township Administrator Township of West Orange 66 Main St., Room 111, West Orange, NJ 07052 973-325-4050 www.westorange.org 04/07/2022 John Gross, Dated Township Administrator

APPENDIX H RESOLUTION ADOPTING FEDERAL AID PROCEDURES 83 | P a g e