Township Council Meeting — Packet

Township of West Orange Run Date: 07/18/25 2025 Budget Department: Maintenance of the Free Publ ic Library Hearing Date 6/9/2025 B udget Revised 6/9/2025 Dept#: Council Vote 2024 Budget Object Account Name Code 200 MAINT.OF FREE PUBLIC LIBRARY 2025 Budget Paid or Charged Budget Increase I Recommended Increase I Introduced Increase I Budget 1213112024 Request (Decrease) Budget (Decrease) Budget (Decrease) 2,534, 797.29 2,534, 797.29 2,828,055.36 210 LIBRARY SPECIAL REQUEST 50,000.00 50,000.00 50,000.00 (50,000.00) 700,000.00 306,109.31 700,000.00 (700,00().00) - - - Explanation for Significant Increases/Decreases: 3,284, 797.29 2,890,906.60 3,578,055.36 88% 8.93% 393,890.69 (750,000.00) - - - - - - - - - - - - Budget 2,828,055.36 2,828,055.36 2,828,055.36 211 UBRARY - 10 Rooney Department Total Adopted Final2024 - - - - - - - - 2,828,055.36 - - 2,828,055.36 - 2,828,055.36 -13.90% -13.90% -13.90% (456, 74 1.93) (456, 741.93) (456, 741.93) t 1) Reallocate to Buildings & Grounds 2) 3) 5) 6) 7) 8) 9) 10) ************************************************* **** **** ** *************** ** *************** *** *** ** *** ** 120

166-25 July 22, 2025 RESOLUTION WHEREAS, the Borough of North Caldwell and the Township of West Orange wish to enter an Inter-Local Agreement whereby animal facility sheltering services shall be provided for 2025 (the “Agreement”), a copy of the Agreement is annexed hereto as Exhibit “A;” and WHEREAS, under the Agreement, the Borough of North Caldwell will pay the Township of West Orange the sum of $4,018 per annum to be prorated on a semi-annual basis of $2,009 per period for the contract year 2024; and WHEREAS, this Resolution authorizes that twenty-five (25%) of the per annum amount for the contract year be dedicated to and placed in the dog license account 04-2010-00-6690-304 to cover the costs and other expenses authorized under the agreement; and WHEREAS, the Health Officer has reviewed the Agreement and recommends the terms contained therein; and WHEREAS, pursuant to the terms of the Agreement, the Borough of North Caldwell shall indemnify the Township of West Orange for any services provided for the Borough of North Caldwell. NOW, BE IT RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE, that the Mayor shall be and is hereby authorized to execute the Agreement with the Borough of North Caldwell, annexed hereto as Exhibit “A,” for year 2025 ending December 31, 2025; and it is further RESOLVED that notice of this award shall be available in the Clerk’s office in accordance with any applicable law. Karen J. Carnevale, R.M.C. Township Clerk Adopted: July 22, 2025 Joe Krakoviak Council President

166-25 INTER-LOCAL AGREEMENT THIS AGREEMENT, dated as of the 22nd day of July, 2025 by and between the TOWNSHIP OF WEST ORANGE, a municipal corporation of the State of New Jersey, having principal offices at 66 Main Street, West Orange, N.J. 07052, hereinafter referred to as “Provider” or “West Orange,” and the BOROUGH OF NORTH CALDWELL, a municipal corporation of the State of New Jersey, having principal offices at 141 Gould Avenue, North Caldwell, NJ 07006, hereinafter referred to as “Recipient” or “North Caldwell;” WITNESSETH WHEREAS, pursuant to N.J.S.A.40A:65-4 et seq., the Uniform Shared Services and Consolidation Act, any local unit is authorized to enter into an agreement with any other local unit to provide or receive any service that each local unit participating in the Agreement is empowered to provide or receive within its own jurisdiction, including services incidental to the primary purposes of any of the participating local units; and WHEREAS, North Caldwell wishes to retain the services of the West Orange for Animal Facility Sheltering Services for a period of 2025 beginning January 1, 2025 and ending December 31, 2025. WHEREAS, the Recipient has stated that they impound approximately four (4) to six (6) animals per year, and WHEREAS, North Caldwell has trained and certified two (2) Animal Control Officers that will perform all animal related functions within their borders. NOW THEREFORE, in consideration of the foregoing and subject to the term and conditions of the following, the parties hereto agree as follows: 1. The Provider shall make their Animal Control Facility available to the Recipient on a daily basis, as needed, seven (7) days a week for Recipient Animal Control Officers to impound stray dogs and cats picked up within the borders of North Caldwell. 2. The Recipient will pay the provider the sum of $4,018 per annum to be prorated on a semi-annual basis of $2,009 per period and paid within thirty (30) days of receipt of invoice for the contract year 2025. 3. The payment set forth above shall include all employees, equipment and supplies necessary for the care of the animals impounded and the maintenance of the facility, including periodic inspection of animals by a licensed veterinarian. 4. The Provider will provide space at the animal control facility for stray dogs and cats impounded by the Recipient’s Animal Control Officers

eriodic inspection of animals by a licensed veterinarian. 4. The Provider will provide space at the animal control facility for stray dogs and cats impounded by the Recipient’s Animal Control Officers picked up within the borders of the

Borough of North Caldwell, provided that the Recipient will not trap for stray cats until the Provider confirms space is available in the quarantine area. 5. The Recipient will provide Animal Control Officers who will be responsible for the transport of stray animals to the West Orange animal control facility. 6. The Recipient’s Animal Control Officers will be responsible for securing animals in the proper cages, completing the cage card information and the log in of animal data. 7. The Recipient shall notify the West Orange Health Department prior to impounding an animal. 8. The impounded dog or cat shall be held for a period of seven (7) days unless claimed earlier by the owner; then such dog or cat shall be put up for adoption or humanely disposed of, but in no way whatsoever, shall they be made available for experimentation. 9. Any person may redeem their dog, cat or other animal from the Provider’s Animal Control Facility located at 311 Lakeside Avenue, West Orange, NJ 07052. The redemption hours are set by the Provider or through an appointment time designated by the Provider’s Animal Control Officers. The redemption of said animals will be completed upon the payment to the Provider the sum of $30.00 pick-up fee, Monday – Friday; 8:30 a.m. – 5:00 p.m. There will be an $85.00 pick-up fee for other hours, weekends and holidays and a boarding fee of $7.00 for each day that the animal has been impounded up to and including seven (7) days. After the seven (7) day period the dog, cat or other animal becomes the property of the Provider unless otherwise arranged. No redemption will be honored unless the owner provides a current dog license as set forth in State Statutes. 10. Any stray dog or cat in the custody of the Provider charged with biting a human being shall be quarantined and isolated from other animals for the regular quarantine period of at least ten (10) days. The cost of this shall be to the owner or person who is bitten or scratched or, if the person is a minor, the legal guardian, if established. 11. The Recipient will be charged a boarding fee of fifteen ($15.00) Dollars per day for any animals brought to the Provider who are involved in litigation and cannot be released to their owners. 12. The Provider’s services include the handling and care of all animals impounded, as described. The charges for owned animals shall be the responsibility of

n and cannot be released to their owners. 12. The Provider’s services include the handling and care of all animals impounded, as described. The charges for owned animals shall be the responsibility of the owner. 13. The Recipient shall advertise or attempt to contact the owner of a stray animal impounded to inform them of the animal's location for redemption. 14. The Provider will not accept sick or injured animals or unwanted owned animals from the Recipient at the animal control facility. If a Recipient animal is determined to be sick or injured the Recipient will be notified to remove the animal for transport to a veterinarian as designated by the Recipient’s Animal Control Officers.

15. The Recipient will provide transportation of injured animals to the Recipient's designated veterinarian without assistance from the Provider. 16. The Recipient’s Animal Control Officers shall be responsible for the determination and preparation of a specimen to be examined for suspected rabies by the New Jersey Department of Health. 17. The Recipient’s Health Department or Animal Control Officers will be responsible for specimen transports to the State for rabies examination. 18. The Provider will be responsible for the annual shelter report filed with the State each year for contract communities. 19. The Provider will include Recipient residents in the free rabies vaccination clinics sponsored at the West Orange locations. 20. The Recipient will indemnify and save the Provider Municipality harmless and against any and all loss, damage, liability and claims whatsoever caused, resulting directly or indirectly from the performance of this agreement. 21. Under the terms of this contract, one or both parties may terminate the contract within Sixty (60) days written notice to the other party by Certified Mail-Return Receipt Requested and accompanied by a Resolution of withdrawal by one or both parties. Upon the expiration, all rights and obligations between the parties under this contract shall cease and be deemed null and void. 22. This is a one-year Contract ending December 31, 2025 m and the parties hereto agree to be bound by the provision of Schedule A attached hereto and made a part hereof. BOROUGH OF NORTH CALDWELL RECIPIENT ATTEST:_____________________ BOROUGH CLERK BY:______________________ MAYOR TOWNSHIP OF WEST ORANGE PROVIDER ATTEST:____________________ KAREN CARNEVALE, R.M.C TOWNSHIP CLERK BY: __________________________ MAYOR

SCHEDULE A ADDENDUM TO ANIMAL FACILITY SHELTERING SERVICES CONTRACT BETWEEN THE TOWNSHIP OF WEST ORANGE, PROVIDER, AND THE BOROUGH OF NORTH CALDWELL, RECIPIENT. 1. The Borough of North Caldwell will indemnify and hold harmless the Township of West Orange with reference to any cause of action resulting from or arising out of any act or conduct by Animal Control Officers when said act or conduct is solely and exclusively for the performance of his duties and obligations to the Borough of North Caldwell pursuant to the terms and conditions of this Contract or for actions or conduct that occurs at the Provider’s Animal Control Facility as it relates to the sheltering of impounded stray dogs and contracts from the Borough of North Caldwell pursuant to the terms and conditions of this Contract. In the event the Township of West Orange receives notification of any cause of action or claim which it contends arises out of this sheltering agreement with the Borough of North Caldwell of the services of the Provider’s Animal Control Officers pursuant to the terms of this Contract, said notification shall be made promptly to the Borough of North Caldwell by directing same to the Mayor and Business Administrator. 2. The Borough of North Caldwell shall indemnify and hold harmless acts, conduct or services of the Animal Control Officers when said individuals are acting solely and exclusively for the Borough of North Caldwell provided that said acts, conduct or services arise out of and are in the scope and duties of the Animal Control Officer’s employment. It is the intent of this provision that the Animal Control Officers shall conduct themselves pursuant to general principles, obligations, duties and responsibilities governing the general nature and standards of Animal Control services performed at an animal sheltering facility recognized throughout the State of New Jersey.

167-25 July 22, 2025 RESOLUTION WHEREAS, on June 10, 2024, the Township Council for the Township of West Orange (the “Township’) adopted Resolution 177-24 which authorized the Township to enter into a Professional Services Agreement with the Essex Regional Health Commission (the “ERHC”) to provide support to the Township in connection with certain inspection requirements utilizing the work of Licensed, Registered Environmental Health Specialists (“REHS”); and WHEREAS, the funding for the Professional Services Agreement with the ERHC was provided through a grant for Enhancing Local Public Health Infrastructure (the “Local Health Grant”) awarded in 2023 from the New Jersey Association of County and City Health Officials (the “NJACCHO”); and WHEREAS, the NJACCHO has extended the term of the Local Health Grant through March 31, 2026, a copy of the letter from the NJACCHO is annexed hereto as Exhibit “A;” and WHEREAS, consistent with the extension of the Local Health Grant term, the Township seeks to extend the term of the Professional Services Agreement with ERHC to March 31, 2026 pursuant to the Addendum to the Professional Services Agreement, annexed hereto as Exhibit “B;” and WHEREAS, all other provisions of the Professional Services Agreement shall remain in full force and effect. NOW, BE IT HEREBY RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE, that the Township be and is hereby authorized to enter into the Addendum to the Professional Services Agreement, annexed hereto as Exhibit “B” extending the term of the Professional Services Agreement through March 31, 2026; and be it further RESOLVED, that the Director of the Health Department is hereby authorized to execute the Addendum to the Professional Services Agreement with ERHC annexed hereto as Exhibit “B;” and be it further RESOLVED, that the Township Clerk is authorized to attest to the Director’s signature; and be it further RESOLVED, that this Resolution shall be made available in the Township Clerk’s Office for reasonable inspection in accordance with applicable law. Karen J. Carnevale, R.M.C. Township Clerk Adopted: July 22, 2025 I hereby certify funds are available from Account No. John C. Ditinyak, CMFO Joe Krakoviak Council President

167-25 ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN ESSEX REGIONAL HEALTH COMMISSION AND TOWNSHIP OF WEST ORANGE DEPARTMENT OF HEALTH This Addendum to the Professional Services Agreement (“Addendum”) is made and entered into as of this 22nd day of July, 2025 (the “Effective Date”), by and between Essex Regional Health Commission (hereinafter “ERHC”) and the Township of West Orange, Department of Health (hereinafter “WEST ORANGE”). WHEREAS, on or about July 1, 2024, the ERHC and WEST ORANGE entered into a Professional Services Agreement for the ERHC to provides support to WEST ORANGE in connection with certain inspection requirements of WEST ORANGE, including the work of Licensed, Registered Environmental Health Specialists (“REHS”), annexed hereto as Exhibit “A;” and WHEREAS, the Professional Services Agreement set forth a Scope of Services, including: Scope of Service. The ERHC agrees to provide the following services: a. Restaurant and Retail Food Establishment Inspections. b. Camp and Pool Inspections. c. Massage Parlors Inspections d. Complaints related to non-compliance of aforementioned entities or other entities licensed by the local health department. (collectively the “SERVICES”) e. Provide health education outreach for infectious diseases. WHEREAS, the Professional Services Agreement was to be funded utilizing the Local Health Grant (the “GRANT”) from the New Jersey Association of County and City Health Officials (the “NJACCHO”); and WHEREAS, the NJACCHO has extended the term of the GRANT through March 31, 2026. NOW, THEREFORE, in consideration of the terms and conditions hereinafter set forth, ERHC and WEST ORANGE agree to the following amendments to the Professional Services Agreement as follows: