Township Council Meeting — Packet

Exhibit A Page 9 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 5. The design and soils testing for Best Management Practices (BMPs) such as stormwater basins and/or mechanical treatment devices (MTDs), or Green Infrastructure, are not included in this scope of services. 6. Project disturbance is not within a NJDEP Freshwater Wetlands regulated area, NIDEP Freshwater Wetlands permits are not required and are excluded from this proposal. Develop Construction Cost Estimate (4275): We will provide quantity takeoffs of proposed construction items and develop a construction cost estimate. We will develop unit costs for construction items using NJDOT AASHTOWare Project Estimating software and provide modification as necessary to reflect current bids on similar work as might be provided. Unit costs will be further modified to reflect the size of the project. Develop Specifications (4280): GPI will supplement the 2019 NJDOT Standard Specifications for Road and Bridge Construction with Special Provisions and input provided by the Township and NJDOT Local Aid. Township will also provide available information/documentation regarding the streetscape amenities installed at other Township locations. GPI will develop special provisions for streetscape pay items. Develop Construction Schedule (4285): GPI will develop the construction schedule in accordance with the NJDOT Construction Scheduling Manual providing typical scheduling logic and production rates. The construction schedule will incorporate seasonal and environmental restrictions. A construction schedule narrative report will not be required. It is anticipated that construction schedule narrative report will not be required and therefore is not included in this scope of services. Prepare Final Design Submission (FDS) Package (4290): GP! will compile plans, estimate, specifications and schedule into a Final Design Submission (FDS) deliverable. It is expected that all documents will be submitted in PDF format as well as a number of hard copies to be determined by the Township and NJDOT Local Aid. In addition, GPI will assist the Township with the preparation of the permit, right-of-way, railroad, and utility certifications. GPI will also execute the Design Certification and provide it with the FDS package. Prepare Permit Application (4385): GPI will

tion of the permit, right-of-way, railroad, and utility certifications. GPI will also execute the Design Certification and provide it with the FDS package. Prepare Permit Application (4385): GPI will prepare a set of NJDEP permit plans and project description for inclusion with the Flood Hazard Area Individual Permit (FHAIP). The proposed roadway improvements within the NJDEP flood hazard area of the classified FW2-NT stream North Branch Wigwam Brook. To construct new curb and sidewalks for the curb extensions, it is anticipated that minor placement of fill within the flood hazard area will be unavoidable. GPI will provide a Flood Hazard Engineer's report for inclus ion in the Flood Hazard Area Individual permit (FHAIP) and Verification application, which will include net fill calculations for the proposed improvements within the flood hazard area. Cross sections will be provided in areas of fill within the flood plain to assist in net fill computations. It is anticipated that project does not exceed the “major development” threshold under the SWM rules and that SWM mitigation is not required. GPI will attend one pre-application meeting with NJDEP for permit coordination. The FHAIP application will also include an FHA Verification. For establishing flood hazard area, GP! will utilize Preliminary (PFIRM FEMA Map Number 34013C0111F, effective June 4, 2007 and NJDEP FHA based on Method 3. Assumptions: 1. The Township will obtain any required property owner signatures on the application forms. 2. NJDEP Application fees to be provided by the Township. 3. Application for a freshwater wetlands Letter of Interpretation is excluded from this scope of work. Page 6 of GPI

Exhibit A Page 10 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 4. The flood hazard area limits for the North Branch Wigwam Brook at Watson Avenue & Liberty Street intersections with Washington Street will be established based on the Preliminary (PFIRM) FEMA mapping dated June 4, 2007 and NJDEP “Method 3”. 5. Hydrology and hydraulics for flood plain modeling is excluded. 6. Permitting and regulatory compliance assessments will be based on the current NJDEP SWM, NJDEP Flood Hazard Area Control Act and NJDEP Freshwater Wetlands Protection Act Rules as published by NJDEP as of the date of this proposal. Subsequent rule changes during the course of this work effort, which change the scope of our work effort, are excluded. 7. NIJDOT BEPR will provide the necessary NJDEP SHPO coordination. 8. FHAIP Verification will not require metes and bounds or other survey maps for filing with the County as the project is within public ROW. 9. The flood area limits for the watercourse will be established based on the published (FIRM) FEMA Map Number 34013C0111F, effective June 4, 2007. 10. Hydrology and hydraulics for flood plain modeling is excluded. 11. Riparian Zone mitigation is assumed to not be required. A mitigation plan is excluded from this scope. 12. Itis assumed that this project will not require a FEMA Conditional Letter of Map Revision (CLOMR) ora FEMA Letter of Map Revision (LOMR). 13. Permitting and regulatory compliance assessments will be based on the current NIDEP SWM, NJDEP Flood Hazard Area Control Act and NJDEP Freshwater Wetlands Protection Act Rules as published by NJDEP as of the date of this proposal. Subsequent rule changes during the course of this work effort, which change the scope of our work effort, are excluded. Review & Submit Permit Application (4390): GP! will submit the combined NJDEP permit application and supporting documents to the Township and NJDOT Local Aid and BEPR for review and comment. The GP! team will address comments provided by the Township and NJDOT prior to submission to the NJDEP. It is assumed that the Township will provide payment for all permitting fees. Funding for these costs is not included in this proposal. Upon approval, the GP! team will send Public Notice and submit the required documentation to NJDEP. Secure Permits (4395): GPI will

ing fees. Funding for these costs is not included in this proposal. Upon approval, the GP! team will send Public Notice and submit the required documentation to NJDEP. Secure Permits (4395): GPI will coordinate any NJDEP review comments/responses with NJDOT BEPR and Township of West Orange. NJDEP interpretations of permitting regulations which lead to additional work not included under this scope of services will be addressed through a modification in scope or a contract modification. Assumptions: 1. The Township, as the permittee, will be responsible for recording the permit with the County Clerk for compliance with any permit conditions imposed by NJDEP. Prepare Soil Erosion & Sediment Control Report, Plans and Specifications (4410): GP! will develop soil erosion and sediment control (SESC) plans, details, and notes for the purposes of submitting to the Hudson-Essex-Passaic Soil Conservation District for SESC plan certification for the project. Application fees are to be provided by the Township. It is assumed that the project will result in less than 1 acre of land disturbance and that a NPDES 5g3 construction stormwater general permit will not be required. It is also assumed to be minimally disturbed vegetated areas. For these areas topsoil will be constructed in accordance with NJ SESC Standard for Topsoiling. Review Soil Erosion & Sediment Control Report and Plans (4430): GP! will provide for responses to the Hudson- Essex-Passaic Soil Conservation District permit reviewer comments and provide for plan revisions as necessary to address comments. GPI

Exhibit A Page 11 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 Complete Environmental Plans (4585): Upon receiving approved SCD and FHA permit GP! will update and complete the environmental plans by transposing the Hudson-Essex-Passaic Soil Conservation District approved design onto the plans and will add the permit conditions, notes, and commitments which are applicable to the contractor's work. Prepare Access Cut-Outs (4705): It is anticipated that as many as twenty-one (21) properties could be impacted by the construction or reconstruction of curb ramps, sidewalks, and driveway aprons. GPI will prepare project access cut out sketches for each property in support of specific Right-of-Access agreements (ROA) for each impacted property. These cut-out sketches will be derived from the construction plans and will be provided to the Township with ROA letters. Administer Access Alterations (4715): GPI will prepare Right-of-Access Agreements (ROA) along with the access cut-out sketches for the properties impacted by the reconstruction of curb ramps, sidewalks, and driveway aprons. The Township will send to the property owners ROA documents received from GPI, engage in discussions, and acquire ROA endorsement by the property owners as required. GPI’s team is available during the ROA process to modify and submit up to three (3) revisions of documents based on negotiations with the property owner. GPI will submit signed ROA letters received from the Township to NJDOT Local Aid for ROW Clearance. It is noted that from the PE findings, ROW acquisition will not be required. Accordingly, ROW acquisition Activity Tasks such as Entire Tract Maps (ETM), General Property Parcel Maps (GPPM) or other ROW Activities as typically prepared on NJDOT projects are not required and are not included in this proposal. Execute Final Design Public Involvement Action Plan (4795): GPI will attend and prepare the mailing list, the handout, presentation material and minutes with attached sign-in sheet for one (1) anticipated Public Information Center (PIC). Notice letters will be mailed via standard USPS by GPI (not certified). The goal of the PIC is to obtain public input on the Final Design. The PIC is a community outreach forum to develop a partnership with the public. The public is a stakeholder, along with local and

d). The goal of the PIC is to obtain public input on the Final Design. The PIC is a community outreach forum to develop a partnership with the public. The public is a stakeholder, along with local and state officials, and public interest groups. It is preferable to obtain documentation of local support before the PIC. It is anticipated that the Township will review the PIC handout and mailing list. The presentation material may include: an aerial of the study area, final plans, existing and proposed typical sections, environmental concerns, and construction staging. It is anticipated that the Township will secure the meeting facility for the PIC. If requested by the Township, the PIC will be held virtually. A virtual public information center (VPIC) would be a prerecorded video with a slide presentation illustrating the project need, proposed improvements and anticipated benefits. The video can be available in more than just the English language. The video is to be available for viewing for at least a two-week period to allow the public to view at their convenience. The Township would host the link to the VPIC or, if Township prefers, GPI will host a project website with a Township link to website. Review FDS (4810): GP! will prepare the job training and civil rights goal requests as necessary based on feedback provided by NJDOT Local Aid through the Township to comply with Federal regulations. Resolve FDS Comments (4830): GPI will provide written responses to all FDS comments and ensure all comments are satisfied prior to updating plans and documents for the PS&E submission. Submit PS&E Package (4840): GPI will update the plans and documents as indicated in the FDS comment resolution summary and compile final plans, specifications, estimate, schedule and supporting documents into the PS&E package. GPI will distribute the cover sheet and obtain required signatures as necessary prior to contract advertisement. ge 8 of GPI

Exhibit A Page 12 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 Obtain Construction Environmental Reevaluation (4860): GP! will provide support to document significant changes including modifications and new improvements to the project from original CED document and list of permits obtained. GP! will provide final project plans. Assumptions: The following assumptions are in addition to those stated in the previous activity descriptions for this task order: ¢ Modifications will not be required to the existing roadway profile or roadway cross slopes. ¢ Full depth pavement and/or pavement resurfacing will be limited to the narrow strips of pavement removal and replacement necessary to install the proposed curb and ADA ramps. ¢ Drainage design is limited to resolving issues at curb ramps, relocated curbs, curb extensions and cross walks. Analysis of existing drainage systems and the correction of existing drainage issues is excluded from this scope. e Final design CADD drawings and design will be produced in AutoCAD/C3D format. ¢ BEPR advised that a Cultural Resource Study Phase IA will not be necessary for this project and all SHPO coordination has been completed. ¢ BEPR advised that a Threatened and Endangered species survey will not be necessary and all USFWS coordination has been completed. e Green Acres coordination, if required, will be conducted by NIDOT BEPR and NJDEP ° Hazardous waste investigations and studies, if necessary, are to be performed by NJDOT BEPR and therefore not included in this scope of services. ¢ Environmental mitigation is not anticipated and therefore not included in this scope of services. e Changes to the NJDEP Flood Hazard Area Control Act and NJDEP Freshwater Wetlands Protection Act Rules could affect the project scope and effort. Cost Estimate — A copy of the proposed costs for the aforementioned services is attached. We would be happy to discuss this scope of services with you, at your convenience. Thank you for the Opportunity to provide professional engineering design services to the Township of West Orange. Sincerely, Greenman-Pedersen, Inc. ZOE. “_ Andrew Cangiano, P.E. Director of Engineering / Vice President GPI

Township of West Orange NJDOT Transportation Alternatives Program (TAP) Design Assistance Pragram TAP- 2020 - Washington Street Corridor Improvements FINAL DESIGN FEE SUMMARY August 29, 2022, Revised June 25, 2025 Exhibit A Page 13 of 23 Project] senior | Project Fasociate | _niar Tecate ‘tht ‘civty| Manager | Engineer | Engineer | | engineer | engineer [S| tech Tort | soua) Touts) vo. [-gia772 | guun7e | suorae | eenno | gras | sasaa | $10n0s [$57.68 | Hours ‘Average Hourly Rate Sir09s | sovae | seuss | Senza | $09.02 | sanss_| g77as [sansa Froject Management Scheduling od Cooraination 2 0 36 o o 0 2 ae oe ESTE [Develop Ateratives of Accommodation co i} a = 0 2 2 2 @ [conduct Supplemental Subsurface Utlty Engineering wos | o o 2 4 a 2 2 a [incorporate Ulity Design in Contract Documents ro CT 0 a 0 2 4 z @ [Prepare Jurisdictional Limite Maps end Agreements noo | 0 o = 0 o Fy ° @ [complete Horizontal /Varieal Geomety oe o a 2 o 36 o a [conduct Supplemental Surveys or EY o a oO o 2 0 a [Prepare Final Readway Plans mo | 8 FT] 2 “0 30 40 0 o [complete tighnng Uesian| a0 | 0 z z 2 ° 2 0 a [complete reff Sianal Signing and Sting Pana amo [0 z 5 2 © 2a 0 a [complete Landscape Arcitecur| Desir re @ Ho n 20 a6 = 0 [Complete Drage Design a70_[ 0 n a @ cy 24 0 0 Develop constuction Cost Estimate ams [0 ° a 0 r é 0 oT [Deve Speifications aoe | 4 n 36 Zz 0 o o 0 Develop constuction schedule mas [2 a = 10 © 0 © a Prepare FOS Packone moo | 2 a 16 0 © 36 0 a Prepare Permit Applicavon waa [8 n z 20 a 0 0 0 Review & Submit Peer Apaieaion 00 | 2 1 ° 6 @ 0 o 0 secure Perm 05 | 2 ° 0 6 o 0 o H fcepare Sol Erosion & Sediment Conrol Mans aa | 0. 4 n 0 20 2A oO 0 Review Sol Erocion & Sediment Contrl Plans ro © 4 n o o o rn [complete Environmental Plans was [a 4 2 16 2a oO ° n Prepare Access CutOuts amos [a 7 is 16 76 2 ° 0 [Administer Acces Alterations as [4 z 4 2 o a 2 n Jenecute Final Design Public Involvement Aion Plan ams [8 o 2 0 36 n © a review FD aio [2 a 2 0 @ oO © 2 [Resoive Fos Comments amo | « z a oO a o © o [suum PSB Package ao [2 o 2 0 a 0 © 2 [tain Construction Environmental Reevauslon ‘asco| 3 2 4 2 is ry o of) a | Ba063 Tarte] 34 7 300 | _ma Fa 334 3 + fines Tous ES CRPERTN MSHI ES CELPACON ESICRERTN SERENE MEST EST TA [ator FeSO 6343 Gvarhend $124 69657 Feed Fee (2.5% Labor 7169.55 tease $750.00 Printing / Portage [ie $2,500.00 [ert Tot a5 12 scons BREST Si]

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Exhibit A Page 14 of 23 TOWNSHIP OF WEST ORANGE Final Design West Orange, Washington Street TAP 2020 Design Assistance West Orange, Essex County, NJ PROJECT DESCRIPTION Malick & Scherer, PC (M&S) will assist GPI in the Final Design Phase for the Streetscape Improvement of Washington Street, located in West Orange Township, Essex County, NJ. M&S will be responsible for the preparation of the survey and base mapping documents. The project limits will extend along Washington Street its intersection with Main Street to approximately 100 feet SE of High Street, for a total of approximately 1,150 linear with a swath up to approximately 10 feet beyond the ROW or building face where noted. Additionally, the side streets will be surveyed for approximately 100 feet from the centerline intersection with Washington Street as shown on the sketch below. Conventional ground survey will be performed within these limits. A Drainage & Sanitary Survey will be performed, and will include pipe sizes and material, and inverts will be measured during this phase. The following is a detailed description of tasks to be performed by M&S, broken into Activity numbers as described under the NJDOT Capital Project Delivery Process: SURVEY & BASE MAPPING Survey services will be performed by Malick and Scherer, P.C. (M&S). To perform the existing conventional ground field survey along the existing roadway corridor within the project limits, it is assumed that a temporary shadow vehicle or local police/flagman may be required to protect the survey crew and safely maintain the flow of traffic. For the purpose of this proposal, it is assumed that these temporary lane interruptions, if required, will be permitted by the County and the Township between 9:00 am - 3:00 pm Mon-Fri. TASK 4215 — Conduct Supplemental Surveys Base mapping was prepared by M&S during the Preliminary Engineering phase of this project. Additional Topographic ground survey is anticipated during the Final Design phase for specific identified areas as requested by GPI. The survey work, data and information will be processed, compiled, and incorporated into the existing base mapping and Digital Terrain Model (DTM). Washington Street Streetscape TAP 2020 Page | |