Township Council Meeting — Packet

Exhibit A Page 4 of 23 GI | Engineering | Design | Planning | Cor August 29, 2022 - REVISED June 25, 2025 truction Management Zayibeth Carballo, PE, Township Engineer Director of Public Works Township of West Orange 25 Lakeside Avenue West Oranges, NJ Re: NJDOT Transportation Alternatives Program TAP-2020 Washington Street Corridor Improvement Project Township of West Orange, Essex County Subject: REVISED Proposed Scope of Services and Cost Proposal for Final Design Dear Ms. Carballo, Thank you for the opportunity to provide professional engineering design services for the Final Design (FD) phase for the above-mentioned project. Our scope of services is based on the TAP - 2020 Application completed by the Township, input received at our meeting on March 23, 2022, and the NJDOT standard network diagram and activity descriptions for the Final Design project phase. During Preliminary Engineering (PE) it was determined that temporary sidewalk work easements will be required from twenty-one (21) adjacent property owners to allow the new pavement grades to meet the existing where the pavement joints are outside the public right-of-way. The revised proposal includes the work necessary to perform the property research, prepare the easement documents and support the Township of West Orange during easement acquisition. The Township is working to increase pedestrian safety, accessibility and walkability on Washington Street. This Washington Street Improvement Project will improve Washington Street from Main Street to High Street. The length of the project is approximately 1,050 linear feet or 0.2 miles. Washington Street is a County roadway, and as the project will make improvements to a County Road, the Township has secured the approval of the County of Essex for this project. The proposed improvements will include improved crosswalks, signage, new sidewalks with curb extensions, new curbs, ADA-compliant curb ramps, detectable warning surfaces, flashing speed limit signs, flashing pedestrian crossing signs, enhanced lighting, street trees, and trash receptacles. These improvements are being made to promote walking and better accommodate pedestrian transit as an alternate travel mode. Deficient curb ramps, concrete driveway aprons and sidewalks will be replaced to conform with ADA requirements. Proposed improvements will be consistent with previously

it as an alternate travel mode. Deficient curb ramps, concrete driveway aprons and sidewalks will be replaced to conform with ADA requirements. Proposed improvements will be consistent with previously completed streetscape projects by the Township. The project will be advanced in compliance with the Federal requirements for environmental protection by following the NEPA process, requirements for historic preservation under the Section 106 process and policies to protect publicly owned parks under Section 4(f). Federal compliance will be documented in the Categorical Exclusion Document (CED) prepared during Preliminary Engineering. Greenman-Pedersen, Inc Lebanon. t Morris Pla NJO

Exhibit A Page 5 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 Scope of Services GPI will perform the activities as described within this scope of services. It is understood that these activities will be directed by the Township of West Orange. The activities are more specifically described as follows: Project Management: Scope Development, Budget, Schedule, and Invoicing — GP1 will prepare and submit to the Township a baseline schedule in an agreed upon format for approval or comment. We will update the schedule ona monthly basis for the duration of this project. GPI will submit a progress report with each invoice that will detail the following: Activities completed to date with the current invoice period highlighted Asummary of the costs incurred to date and the percentage of project complete Confirmation of upcoming submittals and possible scheduling conflicts Any unanticipated cost and/or activities not included in these scope of services Responses required from the Township or NJDOT Local Aid Anticipated work during the next invoice period KAKA It is understood that the Township will not process any submitted invoices unless the above information is attached to the same. This activity will also include attending and preparing minutes of one (1) coordination meeting during FD development. FD is expected to be completed in twelve (12) months from notice to proceed. The following summarizes the activities associated with this scope of services based on the NJDOT Activity Descriptions Manual and as modified for this specific design assistance project that are to be performed by GP! and our subconsultants: Activity No. Activity Description 4050 Develop Alternatives of Accommodation 4085 Conduct Supplemental Subsurface Utility Engineering 4090 Incorporate Utility Design in Contract Documents 4100 Prepare Jurisdictional Limits Maps and Agreements 4210 Complete Horizontal / Vertical Geometry 4215 Conduct Supplemental Surveys 4220 Prepare Final Roadway Plans 4230 Complete Lighting Design 4240 Complete Traffic Signal, Signing and Striping Plans 4265 Complete Landscape Architectural Design 4270 Complete Drainage Design 4275 Develop Construction Cost Estimate 4280 Develop Specifications 4285 Develop Construction Schedule 4290 Prepare Final Design Submission Package 4385 Prepare

ign 4270 Complete Drainage Design 4275 Develop Construction Cost Estimate 4280 Develop Specifications 4285 Develop Construction Schedule 4290 Prepare Final Design Submission Package 4385 Prepare Permit Application 4390 Review & Submit Permit Application GPI

Exhibit A Page 6 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 Activity No. Activity Description 4395 Secure Permits 4410 Prepare Soil Erosion and Sediment Control Plans 4430 Review Soil Erosion and Sediment Control Plans 4585 Complete Environmental Plans 4705 Prepare Access Cut-Outs 4715 Administer Access Alterations 4795 Execute Final Design Public Involvement Action Plan 4810 Review Final Design Submission 4830 Resolve Final Design Submission Comments 4840 Submit PS&E Package 4860 Obtain Construction Environmental Reevaluation Develop Alternatives of Accommodation (4050): GP! will develop an Alternatives of Accommodation Plan and confirm the proposed utility accommodation with each affected utility company. Primary Tasks include: 1. Assess Impacts - Develop plans and descriptions as needed for utility companies to assess impacts. Discuss utility work and support required for construction. 2. Develop Scheme of Accommodation Plans showing proposed relocation / removal schemes for utility company review. 3. Utility Field Meeting - Schedule, participate and document results of meeting with utility owners. 4, Provide meeting follow-up with utilities by telephone and e-mail, and documentation of follow-up in utility correspondence log. 5. Update Scheme of Accommodation Plans to reflect comments provided during the meetings to obtain utility approval. Assumptions: 1. The only other utility impacts are assumed to be limited to resetting valves and that the proposed design will be conducted to avoid utility relocations. 2. No underground utilities are anticipated to be relocated. 3, Assume no more than one (1) utility meeting will need to be conducted. Conduct Supplemental Subsurface Utility Engineering (4085): Taylor, Wiseman & Taylor (TWT), subconsultant to GPI, will conduct subsurface utility engineering (SUE) investigations to determine the location of underground utilities that are potentially in direct conflict with the proposed improvements. GPI will coordinate these efforts with our subconsultant to provide accurate, reliable locations of subsurface utilities to evaluate possible alternatives of accommodation. GPI will prepare a test hole plan and provide for the Quality Assurance of the test hole results provided by subconsultant. It is assumed that no more than five (5) test

alternatives of accommodation. GPI will prepare a test hole plan and provide for the Quality Assurance of the test hole results provided by subconsultant. It is assumed that no more than five (5) test holes will be required. Maintenance and Protection (MPT) and necessary permits to conduct the test holes will be acquired by GPI’s subconsultant. Please refer to TWT’s Scope of Services and Estimate which is attached for more information. Incorporate Utility Design in Contract Documents (4090): Based on the completion of the Scheme of Accommodation Plans, GP! will show final accommodations on the construction plans and in the Special Provisions. = | ~GPI

Exhibit A Page 7 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 Prepare Jurisdictional Limits Maps and Agreements (4100): The project is located within Washington Street right- of-way, which is under the jurisdiction of Essex County. GPI will prepare a jurisdictional map depicting Township and County maintenance responsibilities within the limits of the project after the completion of the construction. It is assumed the Township and County will develop their own form of jurisdictional agreement. Complete Horizontal / Vertical Geometry (4210): GP! will provide for the final development of horizontal and vertical geometry for all new construction. The proposed work includes defining all dimensions as will be constructed and providing station and offset from the project baseline to facilitate construction. Work includes the confirmation and finalization of baseline ties and final grading to be compliant with NJDOT and ADA Standards. GPI will develop final typical sections to detail sidewalk construction and driveway reconstruction. Per existing field conditions, sidewalk will typically be a minimum four-foot in width with a utility/planter strip adjacent to the curb to provide for streetscape elements. The utility strip will be consistent in width as much as possible, but isolated deviations may be required to avoid relocating y poles or other objects. Conduct Supplemental Surveys (4215): During FD the existing topography will be assessed for any changes or additional needs and a supplemental survey will be performed to make the base mapping and topographic features current. It is assumed that the supplemental survey will be conducted using the control established in the PE phase and that the project limits will not be extended. The base mapping and topographic models will be updated to reflect current field conditions. Please refer to M&S’s Scope of Services and Estimate which is attached for more information. Prepare Final Roadway Plans (4220): GP! will update the plans prepared in Preliminary Engineering in the development of the final roadway plans showing construction ready details and providing necessary adjustments to reflect existing site conditions. This activity includes the development of the following sheets: e 1-Key Sheet e 1-EDOQ e 1-Typical Section e 1-Plan Sheet Index e®

iding necessary adjustments to reflect existing site conditions. This activity includes the development of the following sheets: e 1-Key Sheet e 1-EDOQ e 1-Typical Section e 1-Plan Sheet Index e® 2-Construction Plans (1” = 20’) e 2-Environmental & SESC Plans and Notes (1” = 20’) *® 1-Tie Sheet © 2-Traffic Signing and Striping Plans e 2-Traffic Control and Staging Plans e 2-Electrical Plans e 2-Electrical Highway Lighting Details e 2-Landscaping Plans and Details © 8 -Construction Details (including curb ramps 27 Total Sheets Itis anticipated that no more than fifteen (15) individual ADA compliant pedestrian ramp designs will be necessary. It is assumed that each curb ramp will be detailed on the Construction Detail plan sheets, approximately four (4) per plan sheet. It is anticipated that the construction staging can be accomplished using standard MUTCD and/or NJDOT set ups. It is also anticipated that, as necessary, traffic can be maintained during non-peak periods during the day via Riese GPI

Exhibit A Page 8 of 23 Zayibeth Carballo, PE, Township Engineer May 16, 2025 Township of West Orange Revised June 25, 2025 alternating traffic through the use of flaggers or through detouring of one direction of travel around the work zone. At the end of the workday the roadway can be restored to typical two-way operation. Complete Lighting Design (4230): GP! will update the plans prepared in Preliminary Engineering to develop the final electrical layout reflecting existing site conditions and coordinate with Township and PSE&G. GPI will design conduit location, conduit depth, hand hole locations, pole base installation, luminaire locations and service specifications. PSE&G will provide the feed pole location, full utility requirements for electrical plans to service new lighting, and new decorative poles and lights to be installed once construction has been completed for conduit and hand holes. PSE&G requires at least 1 (one) site meeting to discuss the lighting layout prior to the beginning of construction with the contractor. Complete Traffic Signal, Signing and Striping Plans (4240): GPI will update the plans prepared in Preliminary Engineering in the development of the final signing and striping plans showing construction ready details and providing necessary adjustments to reflect existing site conditions. Complete Landscape Architectural Design (4265): GP! will perform a site analysis and develop landscape architectural plans and details of the placement of street trees, benches, bicycle racks and trash and recycling containers for the Township to review. Complete Drainage Design (4270): GPI will provide a final assessment of drainage and design for drainage system for the relocated structures resulting from the proposed curb work. It is anticipated that drainage improvements will be limited to localized grading in the vicinity of the new curb. The analysis and design of roadway drainage systems is not anticipated and is excluded from this scope of work. Drainage calculations and a final drainage report is also excluded from this scope of work. Net impervious and land disturbance maps will be updated to confirm that the project is not a “major development” under the Stormwater Management (SWM) Rules. It is assumed that the project will not be categorized as a “major development” and that the NJDEP SWM regulations will not need to be

“major development” under the Stormwater Management (SWM) Rules. It is assumed that the project will not be categorized as a “major development” and that the NJDEP SWM regulations will not need to be accommodated. Thus, the design of Best Management Practices (BMP) and associated geotechnical investigations and testing is excluded from this scope of services. GPI will confirm and document compliance with NJDEP Flood Hazard Area Control Act Individual Permit for the final improvements within the flood hazard area. Assumptions: The following assumptions are related to Task 4270 and in addition to the general assumptions stated below. 1. Full depth pavement and/or pavement resurfacing will be limited to the narrow strips of pavement removal and replacement necessary to install the proposed curb. 2. The design of a new stormwater collection and conveyance system is not anticipated and therefore not included in this scope of services. 3. Permitting and regulatory compliance assessments will be based on the current NIDEP SWM Rules, NJDEP Flood Hazard Area Control Act and NJDEP Freshwater Wetlands Protection Act Rules as of the date of this Proposal. This proposal does not include work to conform to subsequent rule changes made during this work effort. 4. The total net new impervious and total disturbance will be less than % acre and one acre, respectively; therefore, it will not be necessary to comply with SWM Rules. GPI