Township Council Meeting — Packet

Gregory Avenue and Lowell Avenue Safe Routes to School Preliminary Engineering, Final Design, and Construction Engineering Services Page 22 Subconsultant Scopes of Work and Cost Proposals

AmerCom Corp. merCom Corp. Consulting Engineers Responsive Cost-Effective Solutions with Excellence! Consulting Engineers Corporate Headquarters: 300 Interpace Parkway Building C, Suite 210A Parsippany, New Jersey 07054 Main Phone 973-402-6111 www.amercomcorp.com August 21, 2025 Dan McGinnis, PE, PTOE STV Incorporated 997 Lenox Drive, Suite 102 Lawrenceville, NJ 08648-2317 Re: SRTS West Orange – Gregory Ave. & Lowell Ave Preliminary Engineering Proposal Dear Dan: Our scope of work will consist of survey, mapping, and ROW work in accordance with current NJDOT Design Phase Guidelines as detailed below. Survey It is our understanding that we will develop design level base mapping through the limits of the project site. Topographic base mapping will be completed though ground survey extending approximately 900’ along Lowell Ave. and 800’ along Gregory Ave. as shown on the attached plan. Survey work will include: • • • • • • • • Min. length along side streets at intersections: 50’ minimum Min. width 10’ past ROW on each side, 25’ at retaining wall locations (locations in red in KMZ) Record and label all storm and sanitary inverts in map area Establish survey baseline Survey roadway cross sections at minimum 50’ intervals (Used to prepare DTM) Locate and measure the diameter for approximately 30 trees with trunks greater than 6” diameter. Plotting of cross sections is not included in this scope Survey of aerial wires is not included in this scope NJDOT activities necessary to complete this work are as follows: Prepare Control Survey Report (3015) The control survey for the project will be completed and tied into NAD 83 and NAVD 88 controls. A minimum of 4 survey control points will be established through the project limits. A control survey report will be prepared. The report will document the survey and data required to establish primary survey controls. Conduct Topographic Survey (3020) Topographic/Planimetric Survey A topographic survey will be conducted based on the limits detailed above. We will survey all existing planimetric features through the mapping limits. Visible surface utilities, drainage features and inverts AmerCom is an Equal Opportunity Employer

merCom Corp. Consulting Engineers Responsive Cost-Effective Solutions with Excellence! for storm and sanitary pipes will be obtained. Inlets that are clogged will be noted but will not have inverts obtained. Survey data will be collected to prepare a DTM model through the mapping limits. ROW & Property Lines We will utilize tax maps through the project limits in order to establish the existing ROW and property lines. Only property line stubs will be shown on the mapping with lot and block number labeled. Deed research is not included in this scope. Prepare Base Maps (3025) AmerCom will process the survey data, prepare a digital terrain model and prepare the base mapping in accordance with NJDOT standards. A baseline will be established tied to the survey control points. Conduct Initial Title Search (3028) AmerCom will only proceed with this task once potential ROW impacts are identified and we are authorized to proceed with this activity. AmerCom will coordinate the work with a NJ licensed Title Company to complete the title search. It is estimated that up to 15 properties will require a full 40-year title search. Tasks included under this activity are the following: • Title Search Coordination – We will hire and coordinate all work with a Title Search Company to obtain property records extending back to a 40-year search for up to 15 properties. The title search costs are maximum estimated amounts only and are subject to change based on the availability of records. Title searches that exceed the estimated costs in this proposal will be considered out of scope work. • Review Title Records & Plot Properties – We will review all title documents obtained for the 15 properties to identify current ownership, easements, encumbrances, monumentation and metes and bounds. Property lines and other data found from the title searches will be updated on the base plan. SUE Conduct Subsurface Utility Engineering (3080) AmerCom will coordinate the work with our subcontractor, InfraMap (see attached scope). It is noted West Orange Township requires curb to curb pavement restoration for any size excavation in the road. This type of pavement restoration work is cost prohibitive and not included in the scope. As a result, if test pits are required on the roadway pavement, this will be considered outside the scope of work. Our cost for this work is shown on the attached

bitive and not included in the scope. As a result, if test pits are required on the roadway pavement, this will be considered outside the scope of work. Our cost for this work is shown on the attached hourly cost breakdown. Thank you for this opportunity and please feel free to contact me with any questions. Very truly yours, AmerCom Corporation Mark V. Sheptock, P.E. Vice President

merCom Corp. Consulting Engineers Responsive Cost-Effective Solutions with Excellence! Approximate Survey Limits

SRTS West Orange – Gregory Ave. & Lowell Ave Proposal for Preliminary Engineering August 21, 2025 WORK ACTIVITY 3015 3020 3025 3028 3080 Description of Tasks Prepare Control survey Report Establish Primary Controls Prepare Control Report Conduct Topographic Survey Topo Survey Prepare Base Maps Prepare Base Plans Establish Existing ROW & Property Lines Conduct Initial Title Search Title Search Coordination Review Title Records & Plot Properties (15) Conduct Subsurface Utility Engineering SUE Coordination TOTAL HOURS HOURLY RATE SUB TOTAL COST merCom Corp. Consulting Engineers Responsive Cost-Effective Solutions with Excellence! Surveyor P-IV HRS. Sr. Engineer P-III HRS. Engineer P-II HRS. Princ. Tech ET-4 HRS. Jr. Engineer P-I HRS. Total HRS. 2 16 16 16 34 16 8 96 96 200 32 4 64 16 96 20 2 4 45 2 49 1 8 9 $ 69 75.50 $ 53 55.76 $ 112 39.07 $ 80 48.52 $ 112 32.83 $ 5,209.50 $ 2,955.28 $ 4,375.84 $ 3,881.60 $ 3,676.96 $ 20,099.18 COST SUMMARY Labor Direct Labor $20,099.18 Overhead @ 198.49% $39,894.86 Fee @ 18% of DTL $ 3,617.85 Labor subtotal Expenses Mileage/tolls $ 200.00 SUE - InfraMap $38,000.00 MPT $ 3,500.00 Deed /Title Research $ 7,500.00 Expense subtotal TOTAL = $63,611.89 $ 49,200.00 $112,811.89 426

FIXED FEE CALCULATION PROJECT: SRTS West Orange – Gregory Ave. & Lowell Ave CONSULTANT: AmerCom Corp. AGREEMENT OR CAM NO. PREPARED BY: DATE: Mark Sheptock 8/21/2025 EVALUATE PROJECT SPECIFICS: Directions: Prime Consultant will use Total Project Design Cost (or Task Order Design Cost) for the SIZE criteria Each Subconsultant will assign points for SIZE, COMPLEXITY, DURATION, & DEGREE OF RISK based on its specific project tasks. SPECIFICS CRITERIA SIZE: COMPLEXITY: DURATION: DEGREE OF RISK: POINTS RATING SMALL - Total Fee (Project Design Cost) < $1,250,000 15 15 LARGE - Total Fee (Project Design Cost) > $1,250,000 20 SIMPLE - Limited Scope of Work; Deck Patching, Resurfacing, Restoration, Inspection, Concept Development Services 10 STANDARD - Moderate Scope; Rehabilitation, New, or Reconstruction 15 COMPLEX - Multi-disciplined, Highly Specialized, or Major Unusual 20 STANDARD - Appropriate Schedule 15 AGGRESSIVE - Designers Schedule Reduced > 10 % 20 LEVEL 1 - Low Risk of Claims; Studies, Surveys, Landscape, Inspections 20 LEVEL 2 - Average Risk of Claims; Standard Complexity or Level 1 with High Public Exposure 30 LEVEL 3 - High Risk of Claims; Hazardous, Experimental, or Bonus/Penalty Clauses 40 10 15 20 TOTAL RATING = CALCULATE FEE: PROJECT SPECIFICS FACTOR (Total Rating /100) = 0.60 FEE FACTOR ( Project Specifics Factor x 0.30) = 0.18 DIRECT LABOR COSTS $ 20,099.18 TOTAL FEE (Direct Labor Costs x Fee Factor) = $ 3,618 VERIFY THAT FEE FALLS WITHIN RANGE OF 6% TO 15%: CONSULTANT'S INTERIM OVERHEAD RATE ( % ) = OVERHEAD (Labor x Overhead Rate) = FIXED FEE RANGE [ Fee/(Labor + Overhead)] = 198.49% $ 39,894.86 6.0% 60

State of Nef Jersey DEPARTMENT OF TRANSPORTATION P.O. Box 600 Trenton, New Jersey 08625-0600 PHILIP D. MURPHY FRANCIS K. O°CONNOR Governor Commissioner TAHESHA L. WAY Lt. Governor July 28, 2025 Mr. Richard Lee President AmerCom Corporation 300 Interpace Pkwy Building C, Suite 210A Parsippany, NJ 07054 Dear Mr. Lee: Based on our review of AmerCom Corporation’s submitted Statement of Indirect Rates Calculation and Field Office Computations for the year ended December 31, 2024, we recommend overhead rates of 94.28 percent be used for construction inspection projects, 198.49 percent be used for home-office projects, and /]2.59 percent be used for additional work modifications for contracts entered into prior to your firm selecting to use split rates or the time split rates were required on all new contracts and extra work modifications. The above rates should be used for funding purposes for future contacts with the Department. In addition, the overhead rates proposed on this overhead letter expire on July 1, 2026. These rates are subject to audit verification. Our acceptance of these rates does not extend beyond contracts with the New Jersey Department of Transportation. Any other entity contracting with the firm is responsible for determining the acceptability of the overhead statement. If you have any questions, feel free to contact Elkins Larkins at (609) 963-2364, or at elkins larkins@dot.nj.gov. Sincerely, Richard Femme Richard Temmer Manager, Bureau of External Audit “IMPROVING LIVES BY IMPROVING TRANSPORTATION” New Jersey Is An Equal Opportunity Employer ¢ Printed on Recycled and Recyclable Paper

October 2024 New Jersey Department of Transportation EXHIBIT (eo) Division of Local Aid and Economic Development Federal Aid Cost Reimbursement Agreement FEDERAL AID AGREEMENT Agreement No.: 2026-DT-DLA-S01 Contract ID: 26 70026 Local Public Agency (LPA)/Subrecipient: West Orange Township CFDA Name and Number: Highway Planning and Construction 20.205 LPA Unique Entity Identifier Number: QK38C6DQMQ45 Contact Name and Phone Number: Deven Patel, 609-963-2008 Project: Gregory Ave and Lowell Ave Safe Routes to School Project Municipality: West Orange Township County: Essex . . . za) An This Cost _ Reimbursement Agreement (“Agreement”) is made as of the day of v IGrUn HO AY _, by and between the West Orange Township , having its offices at 25 Lakeside Avenue » NJ 07052 | (“Subrecipient” or “Local Public Agency” (‘LPA’)) and the New Jersey Department of Transportation, having its offices at 1035 Parkway Avenue, Trenton, NJ 08625 (“State” or “NJDOT”); WITNESSETH WHEREAS, the Congress of the United States has enacted various Transportation Authorization Bills to provide federal funding for transportation programs (“federal-aid funds”). These transportation programs including, but are not limited to, the National Highway Performance Program (“NHPP”), the Surface Transportation Program (“STP”), the Congestion Mitigation and Air Quality Improvement Program (“CMAQ”), the Transportation Alternatives Program (“TA”), the Highway Safety Improvement Program (“HSIP”), the Safe Routes to School Program, and the Emergency Relief Program; and WHEREAS, the Legislature of the State of New Jersey has enacted legislation by which certain federal-aid funds may be made available for use on local transportation related projects of public entities qualified to act as Subrecipients of these federal-aid funds in accordance with the intent of federal law; and WHEREAS, before federal-aid funds will be made available for a specific program project, the Subrecipient and State are required to enter into an agreement to establish terms and conditions applicable to the Subrecipient when receiving federal-aid funds for a designated project facility and to the subsequent operation and maintenance of that completed facility. WHEREAS, the Subrecipient proposes to be the Sponsor LPA of a project eligible for funding (the “Project’””) pursuant to the terms and conditions of this Agreement;

enance of that completed facility. WHEREAS, the Subrecipient proposes to be the Sponsor LPA of a project eligible for funding (the “Project’””) pursuant to the terms and conditions of this Agreement; and WHEREAS, the Project may be included in the Metropolitan Planning Organization's Transportation Improvement Program and the State Transportation Improvement Program; and