Township Council Meeting — Packet

NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that the Final Accounting of As-Built Quantities for the Oscar Schindler Performing Arts Center Structural Improvements Project with MT Contractors, LLC., in the amount not to exceed $25,955.74, is hereby approved, bringing the final adjusted contract amount to $261,105.74; and BE IT FURTHER RESOLVED that the Municipal Engineer is authorized to execute the Change Order on behalf of the Township of West Orange. Karen J. Carnevale, R.M.C. Susan Scarpa, Council President Municipal Clerk Adopted: September 29, 2026 I hereby certify funds are available Account No.: $65,955.74 John C. Ditinyak, Chief Financial Officer

265-26 TOWNSHIP OF WEST ORANGE 25 LAKESIDE AVENUE, WEST ORANGE, N.J. 07052 DEPARTMENT OF ENGINEERING SUSAN McCARTNEY Tel/Fax: (973) 325-4160 Mayor Email: Engineering@westorange.org ZAYIBETH Y. CARBALLO Director/Municipal Engineer September 10, 2026 FINAL ACCOUNTING OF AS-BUILT QUANTITIES PROJECT: STRUCTURAL IMPROVEMENTS AT OSKAR SCHINDLER PERFORMING ARTS CENTER CONTRACTOR: MT CONTRACTORS LLC. 490 RIVERVIEW DRIVE, STE 6 TOTOWA, NJ 07512 Original Contract Amount $ 235,150.00 Change Order No. 1 (Final): Reduction of Contract Quantities $ - 40,000.00 Supplemental Items $ 65,955.74 Final Contract Amount for Adjustment of As-Built Quantities $ 261,105.74 Percent Increase in Contract over 11.04% Adjusted Contract Amount Reason for Increase: Increase is due to; unforeseen rock excavation, revised location, and modular block retaining wall to accommodate for the installation of the 10’x20’ A Frame Storage Shed. Additional items are incidental items not included in the original Contract, but were necessary to deliver a complete and properly finished project. Approved by: ______________________________ _____________________________ Municipal Engineer Date ______________________________ _____________________________ Contractor Date ______________________________ _____________________________ Township of West Orange, NJ

Date ______________________________ _____________________________ Township of West Orange, NJ Date This Change Order was approved by Resolution No. dated September 29, 2026 of the West Orange Township Council.

266-26 September 29, 2026 RESOLUTION TO AWARD A CONTRACT TO LENSLOCK FOR THE WEST ORANGE POLICE BODY WORN CAMERAS WHEREAS, on September 19, 2023, the Township Council for the Township of West Orange (the “Township”) awarded a contract to LensLock, Inc., with offices Lenslock, Inc., 10089 WillowCreek, Ste 200, San Diego, CA 92131 (“LensLock”) for the purchase of Body Worn Cameras and In-Car Camera Audio/Video Recording Systems as well as the retention of ser vices related to the cameras and audio/video recording systems including redaction of videos, on-site repair and training, for a two-year contract term; and WHEREAS, on October 16, 2025, the Township and LensLock executed a one -year extension to their contract term, which will expire on November 1, 2026; and WHEREAS, the Township of West Orange Police Department (the “Police Department”) currently utilizes Body Worn Cameras and In-Car Camera Audio/Video Recording Systems, purchased from LensLock; and WHEREAS, LensLock provides the Police Department with services related to the cameras and audio/video recording systems including redaction of videos, on -site repair, training, and proprietary offloading services; and WHEREAS, LensLock’s proprietary embedded software, developed by LensLock engineers, supports the offloading of recorded evidence from the body-worn cameras and in- car systems; and WHEREAS, without use of LensLock’s proprietary software the body -worn cameras and in-car systems would be unable to offload recorded evidence, eventually causing the devices to reach their storage capacity, rendering them useless; and WHEREAS, N.J.S.A 40A:11-5(1)(dd) permits the support and maintenance of proprietary computer hardware and software without public advertising for bids ; and WHEREAS, the Police Department is satisfied with the service provided which has been used since 2023; and WHEREAS, the Township desires to renew the Agreement with LensLock for an additional year, the term being November 1, 2026 through October 31, 2027; and WHEREAS, Lenslock will submit all required documentation for this award in accordance with the New Jersey State Statues.

NOW, THEREFORE, BE IT RESOLVED, by the Township Council of the Township of West Orange that the Township is authorized to award the contract, in a substantially similar form as attached hereto as “Exhibit A,” subject to Township Attorney review, to Lenslock, Inc., 10089 WillowCreek, Ste 200, San Diego, CA 92131, in an amount not to exceed $76,000.80; and BE IT FURTHER RESOVLED, that the Purchasing Agent will execute a purchase order with stipulated terms on behalf of the Township with funds certified available by the Chief Financial Officer. Karen J. Carnevale, R.M.C. Susan Scarpa Township Clerk Council President Adopted: September 29, 2026 I hereby certify funds ae available from Account: 01-2010-00-2307-010 $76,000.80 John C. Ditinyak, Chief Financial Officer

266-26 AGREEMENT BETWEEN THE TOWNSHIP OF WEST ORANGE AND LENSLOCK, INC. FOR THE THIS AGREEMENT, made this 29th day of September, 2026 BETWEEN: Township of West Orange 66 Main Street West Orange, New Jersey 07052 Hereinafter Referred to as the “Township” AND: LensLock, Inc. 10089 Willow Creek Road, Suite #200 San Diego, California 92131 Hereinafter referred to as “Contractor.” WHEREAS, pursuant to N.J.S.A. § 40A:11-5(1)(dd), the provision or performance of goods or services for the support or maintenance of proprietary computer hardware and software may be negotiated and awarded by the governing body without public advertising for bids and awarded by resolution of the governing body; and WHEREAS, the Township of West Orange Police Department (the “Police Department”) currently utilizes Body Worn Cameras (“BWC”) and In-Car Camera Audio/Video Recording Systems, purchased from LensLock; and WHEREAS, LensLock provides the Police Department with services related to the cameras and audio/video recording systems including redaction of videos, on-site repair, training, and proprietary offloading services to a cloud-based storage system, Microsoft Azure Government Cloud; and WHEREAS, the Contractor’s proprietary embedded software, developed by the Contractor’s engineers, supports the offloading of recorded evidence from the body-worn cameras and in-car systems; WHEREAS, without the Contractor’s proprietary embedded software, the body-worn cameras and in-car systems would be unable to offload recorded evidence, eventually causing the devices to reach their storage capacity; and WHEREAS, the Township has utilized the Contractor’s services since September 2023, and is satisfied with the services provided. NOW, THEREFORE, in consideration of the terms, conditions and stipulations hereinafter set forth, it is mutually agreed by and between the parties: 1. WORK TO BE PERFORMED

Contractor shall provide or has already provided the following equipment: a. 72 Genesis 12.5 BWC Equipment; b. 7 Genesis 12.5 BWC Equipment – Command; c. 15 Genesis 12.5 BWC Equipment – Detective; d. 10 Genesis 12.5 BWC Equipment – Backup; e. 90 BWC Accessories; f. 12 Hawk 6 In-Car Video System Equipment; and g. 12 Bluetooth Integrated Technology Systems Contractor shall perform the following services: a. Continued supply and delivery to the Township of Body Worn Cameras and Data Storage as specified, required, and indicated in strict conformance with the original Bid Specifications, as attached hereto as “Exhibit A;” and b. Provision of all products, materials, equipment, and services, at Contractor’s own cost and expense, necessary for the full and complete performance of the work as set forth within this agreement and the original Bid Specifications, including, but not limited to, redaction of videos, on-site repairs, training, and proprietary offloading services, as well as the following: 1. 72 Genesis 12.5 BWC Services; 2. 7 Genesis 12.5 BWC Services – Command; 3. 15 Genesis 12.5 BWC Services – Detective; 4. 10 Genesis 12.5 BWC Services – Backup; 5. 12 Hawk 6 In-Car Video System Services; 6. Pro-Grade Outsourced Redaction; and 7. End to End Hardware Guarantee. To the extent of any inconsistency between this Agreement and the Bid Specifications, this Agreement shall govern as to that inconsistency over the Bid Specifications. 2. RETENTION OF BODY WORN CAMERA RECORDINGS The Contractor shall retain all BWC recordings within the Microsoft Azure Government Cloud and at all times as set forth herein, the Police Department shall have access to the body worn camera recordings, in accordance with New Jersey Attorney General Law Enforcement Directive No. 2021-5 as follows: a. BWC recordings shall be retained by the law enforcement agency that employs the officer for a minimum 180-day retention period; b. BWC recordings, which contain an encounter which a complaint has been registered by a subject of said BWC recording, shall be retained for a

r a minimum 180-day retention period; b. BWC recordings, which contain an encounter which a complaint has been registered by a subject of said BWC recording, shall be retained for a minimum of three (3) years;

c. BWC recordings pertaining to a criminal investigation or information that may be subject to discovery in a prosecution, the recording shall be treated as evidence and shall be kept in accordance with the retention period for evidence in a criminal prosecution; d. BWC recordings of an arrest that did not result in an ongoing prosecution, or recordings of the use of police force, shall be kept until the expiration of the statute of limitations for filing a civil complaint against the officer or the employing law enforcement agency; e. BWC recordings of an incident that is the subject of an internal affairs complaint shall be kept pending final resolution of the internal affairs investigation and any resulting administrative action; and f. BWC recordings that are requested to be retained pursuant to the New Jersey Attorney General Law Enforcement Directive No. 2021-5, section 8.3 shall be retained for a minimum of three (3) years. 3. QUALITY, PERFORMANCE, AND WARRANTIES a. The Contractor expressly warrants that all goods delivered shall be in accordance with the Bid Specifications and this Agreement and will be fit and sufficient for their ordinary intended purpose, of merchantable quality, of good material and workmanship and free from defect. Unless otherwise expressly provided, all goods furnished and delivered must be standard new goods/equipment, of the best quality in their kind and grade, and of the most efficient and effective design and type available for the purpose for which they are intended, that such parts are all in production, readily available and not likely to be discontinued; also, that no attachment or part has been substituted or applied contrary to manufacturer’s recommendations and standard practice. All goods supplied to the Township and operated by electrical current shall be UL approved. b. All new goods are to be unconditionally guaranteed for a period of at least one (1) year (or as otherwise provided in the Technical Specifications or Special Conditions) from time of delivery and/or installation and prompt service rendered without charge, regardless of geographic location.

c. The Contractor agrees that it is capable of servicing all systems and components of the brand/category of goods, with sufficient quantities of parts necessary for proper service to goods and equipment and trained mechanics who are regularly employed to make necessary repairs to equipment. d. The Contractor agrees to immediately replace any goods, which are rejected as defective, inferior or that fail to meet the requirements of the Township, at the Contractor’s expense and is responsible for return freight or restocking charges. e. The Contractor agrees that all warranties will survive acceptance of, delivery of, and payment for, the goods, whether any defects are latent or patent, and agrees to indemnify and hold the Township harmless from any loss, damage, or other expense whatsoever, including attorney's fees, that the Township may suffer as a result of the failure of such goods to be as warranted. f. Contractor warrants and represents that Contractor has absolute title to and full right to dispose of the goods purchased under this Contract, and that there are no liens, security interests or encumbrances of any kind against the goods. g. Contractor warrants and expressly represents that it has good title to all goods furnished and shall deliver the same to the Township free from any claims, liens or charges. Nothing herein shall be construed to be a waiver by the Township of any warranty, expressed or implied, except as specifically and expressly stated in a writing executed by the Authorized Representative of the Township. 4. CONSIDERATION The Township shall compensate the Contractor $76,000.80 as follows: 72 Genesis 12.5 BWC Equipment and Service $64,728.00 15 Genesis 12.5 BWC Equipment and Service – Detective $7,485.00 12 Hawk 6 In-Car Video System Equipment and Service $22,788.00 Discount ($19,000.20) 5. NOT-TO EXCEED AMOUNT