Public Township Council Meeting — Packet

100-12 May 29, 2012 RESOLUTION AUTHORIZING A WINDOW CONTRACT SPRING 2012 TREE PLANTING IN VARIOUS LOCATIONS Pursuant to N.J.S.A. 19:44A-20.4 et seq. (New Jersey Local Unit Pay-To-Play Laws), the Township must award by resolution all goods and services contracts with a dollar amount between $17,500.00 and $35,999.00. These contracts are not bid, but vendors are still responsible to provide political contribution and company disclosure information in order to do business with the Township. WHEREAS, pursuant to the provisions of N.J.S.A. 19:44A-20.4 et seq., when the cost of goods and/or services that fall between $17,500.00 and the bid threshold of $36,000.00 in the aggregate, an approval by resolution must be in place prior to contract; and WHEREAS, the Township proposes to plant street shade trees at various locations along public streets; and WHEREAS, the Township had requested six proposals and received three quotes for this scope of work and has received a recommendation from the Municipal Engineer, Director of Public Works in the amount of $21,500.00 dated May 8, 2012 submitted by Cerbo’s Nursery, 440 Littleton Road, Parsippany, New Jersey 07054 as the most responsive and responsible quote to provide this work; and WHEREAS, the above named business or businesses have completed and submitted a Business Entity Disclosure Certification which certifies the business entity has not made any reportable contributions to a political or candidate committee in the Township of West Orange in the previous one year, and that the contract will prohibit the above named vendors from making any reportable contributions through the term of the contract. NOW THEREFORE, BE IT RESOLVED that the Township Council of the Township of West Orange authorizes the Purchasing Agent on behalf of the Township to issue and execute a Purchase Order for the foregoing, with funds certified available by the Chief Financial Officer; and BE IT FURTHER RESOLVED that the Business Administrator is hereby authorized to arrange to pay for the foregoing in accordance with the terms of the purchase order. BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution and notice of this award will

rms of the purchase order. BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution and notice of this award will be published in accordance with the applicable law. Karen J. Carnevale, Municipal Clerk Patricia Spango, Council President I hereby certify funds are available from: ACCOUNT NO.: 03-2169-22-7007-003 $4,180.70 and 01-005-510-00-10 $17,319.30 John O. Gross, Chief Financial Officer