April 2, 2014

EXHIBITS A-1: Colored rendering of Landscaping Plan prepared by Scoit Alan Design Incorporated (undated); A-2: Grading Plan (Drawing No. C-200), signed by Barry J. Sutherland, P.E., TRC Engineers, Inc., dated 7/11/13, 4" revision dated 4/1/14; A-3: — Utility Plan (Drawing No. C-300), signed by Barry J. Sutherland, P.E., TRC Engineers, Inc. dated 7/11/13; 4" revision dated 4/1/14. DISCUSSION William C. Sullivan, Jr., Esq., Scarinci & Hollenbeck, LLC, attorney for Applicant, advised the Board the Application was for final site plan approval for 100 residential units that had been granted preliminary site plan approval by Board Resolution in September 2013. The preliminary approval included several conditions; the final plan would show the conditions had been satisfied; the final plan included a detailed landscaping plan and other revisions based on subsequent comments and recommendations made by Township professionals. Mr. Sullivan explained that at the March 13, 2013 Technical Review Subcommittee meeting, Fire Official Captain Longo stated there had to be a 20 ft. wide access on the river side of the building; the requirement would have wiped out all landscaping recommendations made by the Board. Subsequently, Mr. Sullivan had spoken with Captain Longo who clarified that the Fire Department needed 20 ft. access for fire and emergency vehicles and equipment; not a 20 ft. wide zone void of all landscaping; Captain Longo indicated that with one exception, the canopy tree, the proposed landscaping plan did provide adequate access. Captain Longo requested there be an 8 ft. wide area open so there would not be overhanging branches to obstruct fire truck access. Scott A. Levy, LLA, Scott Alan Design Incorporated, was sworn in, stated his credentials, and accepted by the Board to be an expert in landscape architecture. Mr. Levy said he had prepared the landscaping plan dated October 9, 2013 and Exhibit A-1, which was based on the comments made at the Tech Review meeting and the Omland memorandum dated March 19, 2014. Exhibit A-1 depicted the area of planting along the walkway in the area of Mitchell Street and Central Avenue. Mr. Levy described the landscaping plan, which included street trees, hedgerows, planting beds of ground cover and shrubs. The walkway would be stamped colorized concrete paving 8 ft. in width; there would be an 8 ft width strip between

lan, which included street trees, hedgerows, planting beds of ground cover and shrubs. The walkway would be stamped colorized concrete paving 8 ft. in width; there would be an 8 ft width strip between the building and the walkway. In the area near the stream, there would be a series of benches; the area would include under-plantings and seed mix along the streambed slope to help stabilize soil erosion. Mr. Klein inquired if the design took in to account the shade and sun of the area; Mr. Levy confirmed the microclimate of the area had been considered. Mr. Eben inquired if a maintenance manual for the landscaping would be provided to the owner. Mr. Levy answered in the affirmative. Referring to the Omland memo dated March 19, 2014 Council President McCartney inquired if the recommendations regarding a detailed landscaping plan had been satisfied; she opined that Exhibit A-1 did not reflect same. Mr. Sullivan indicated that the rendering included the 20 ft. wide access for fire equipment that would be revised. Council President McCariney inquired if the Applicant would be retaining ownership and maintenance. Mr. Sullivan confirmed the Applicant would be retaining ownership and maintenance. NAPLANNING.BRDO\WP\MINUTES(2014\4-2-14 Minutes.doc 7

Mr. Russo asked Mr. Levy for clarification regarding Comment #8 and Comment #10 (Omland memo dated March 19, 2014). Mr. Levy said no vine plantings were included; but columnar trees could be incorporated; planters would be hard to incorporate but more seasonal color could be added to the overall plan. There were no questions for Mr. Levy from the Public Advocate or Public. Barry J. Sutherland, PE, TRC Engineers, Inc., was sworn in, stated his credentials and was accepted by the Board to be an expert in civil engineering. Mr. Sullivan questioned Mr. Sutherland regarding satisfying the conditions of the preliminary approval; Mr. Sutherland said he had provided an updated lighting plan but would have to defer to the final landscaping plan before he could complete the lighting. Mr. Sutherland confirmed he would address Comment #14 (Omiand memo dated 3/19/14), to correct any conflicts between the fixtures and landscape stock. Referring to Exhibits A-2 and A-3, Mr. Sutherland detailed the grading and utility plans. Mr. Sullivan addressed the comments individually; he asked Mr. Sutherland to detail action taken to satisfy all issues. Council President McCartney asked about the DEP flood plan; Mr. Sutherland said the building was set one foot above the one hundred year flood plain. Mr. Eben asked for clarification that opening up the brook and adding landscaping would help the water flooding problem; Mr. Sutherland said it would help with (water) storage in the area; he described how the water would flow. Mr. Grygiel asked about garbage collection; Mr. Sullivan said that there would be public collection, but if it appeared the storage area could not handle the quantity, they would hire a private collector to supplement collection. Stephen L. Schoch, AIA, Kitchen & Associates, was sworn in, stated his credentials and was accepted by the Board to be an expert in architecture. Mr. Sullivan asked Mr. Schoch to confirm standpipes would be at each end of the building and at the building midpoint; he described the fire suppression system; he confirmed a Knox box would be installed; he described the sustainable building materials to be used and the energy efficient measures. Mr. Eben asked when construction would begin; Mr. Schoch estimated by the end of summer. Dr. Bagoff asked if there would be a light colored roof; Mr. Schoch answered in the affirmative. Council

res. Mr. Eben asked when construction would begin; Mr. Schoch estimated by the end of summer. Dr. Bagoff asked if there would be a light colored roof; Mr. Schoch answered in the affirmative. Council President McCartney asked if there would be any shade trees in the parking area. Mr. Schoch deferred to Mr. Levy. Mr. Levy said there was not enough room io plant trees in the area of the parking lot. Mr. Weston asked if the electrical equipment would be on pads because of the flood area; Mr. Schoch said elecirical panels would be as high as possible; all equipment would be on utility pads; pump equipment would be located on the floor. There were no questions for Mr. Schoch from the Public Advocate or Public. Dr. Bagoff inquired if property taxes had been paid; the Board Secretary confirmed that the Applicant had provided proof that taxes had been paid certified by the office of the Municipal Tax Collector. There were no comments from the Public Advocate or Public regarding the Application. NAPLANNING. BRD\IWPAMINUTES\2074\4-2-14 Minutes.doc 8

Conditions: 1. Landscaping plan addressing all comments from Omland Engineering memorandum dated March 19, 2014 be resubmitted to Board Engineer for review and approval prior to memoralization; 2. Lighting plan addressing all comments from Omland Engineering memorandum dated March 19, 2014 be resubmitted to Board Engineer for review and approval prior to memorialization; 3. Applicant to provide correspondence from Fire Official Captain Longo that final plan complies with all requests, recommendations and requirements of the Fire Department; 4. Applicant will comply with all comments listed in Omland Engineering memorandum dated March 19, 2014; 5. Landscape Architect to provide owner with maintenance manual for plantings; 8. All conditions of approval to be listed on final plans. The Board voted on the Resolution as follows: Dr. Bagoff : Mr. Klein Bagoff: Yes Carlucci: Yes Eben: Yes Ghebremicael: Absent Gurlana: Yes Klein: Yes Lester: Absent McCartney: Yes Weston: Yes Wilkes: Absent Heller: Absent BOARD DISCUSSION Technical Review Subcommittee Ordinance and Application Process. Vice Chairman Weston announced the discussion would be carried to the next regular meeting; Mr. Eben said he did not want to carry discussion to another meeting; he wanted to discuss what went on in Technical meetings. Vice Chairman Weston agreed to start a dialog to sort out issues and continue discussion at an upcoming meeting. Mr. Eben said he wanted to know exactly how things were decided at Technical meetings because the Board was asked to memorialize approvals without enough information; he said he did not want to vote on a resolution based on an approval given to an applicant based on a sketch drawing that was not prepared by a licensed professional. Additionally, he wanted to know why certain applications were not given to the Downtown Alliance for review. The Secretary advised the Board that the Downtown Alliance Director was a member of the Technical Review Committee and was notified of all applications. Dr. Bagoff suggested Mr. Eben submit to Mr. Grygiel a list of issues he identified regarding Technical Review. Mr. Weston asked Mr. Grygiel to outline issues and submit a brief summary of the topic. Mr. Grygiel gave a brief summary of issues he identified regarding the Technical Review ordinance; he said some procedures were not being followed and over time, other

t a brief summary of the topic. Mr. Grygiel gave a brief summary of issues he identified regarding the Technical Review ordinance; he said some procedures were not being followed and over time, other procedures had evolved that were not part of the original intent; in actuality MLUL did not allow for this committee. He said the ordinance did not include enough information; he recommended the Township revisit the ordinance if it wanted to streamline procedures. In response to Mr. Eben’s inquiry about Downtown Alliance review, Mr. Grygiel said that where applicable, other municipalities required separate application filings to SIDS for approval. Vice Chairman Weston said the discussion would continue at the next meeting. MEETING ADJOURNED at approximaiely 10:09 P.M. NAPLANNING. BRD\WP\MINUTES\2014\4-2-14 Minutes.doc 9

Conditions: 1. Landscaping plan addressing all comments from Omland Engineering memorandum dated March 19, 2014 be resubmitted to Board Engineer for review and approval prior to memoralization; 2. Lighting plan addressing all comments from Omland Engineering memorandum dated March 19, 2014 be resubmitted to Board Engineer for review and approval prior to memorialization; 3. Applicant to provide correspondence from Fire Official Captain Longo that final plan complies with all requests, recommendations and requirements of the Fire Department; 4. Applicant will comply with all comments listed in Omland Engineering memorandum dated March 19, 2014; 5. Landscape Architect to provide owner with maintenance manual for plantings; 6. All conditions of approval to be listed on final plans. The Board voted on the Resolution as follows: Motion: Dr. Bagoff Second: Mr. Klein Bagoff: Yes Carlucci: Yes Eben: Yes Ghebremicael: Absent Gurland: Yes Klein: Yes Lester: Absent McCartney: Yes Weston: Yes Wilkes: Absent Heller: Absent BOARD DISCUSSION Technical Review Subcommittee Ordinance and Application Process. Vice Chairman Weston announced the discussion would be carried to the next regular meeting; Mr. Eben said he did not want to carry discussion to another meeting; he wanted to discuss what went on in Technical meetings. Vice Chairman Weston agreed to start a dialog to sort out issues and continue discussion at an upcoming meeting. Mr. Eben said he wanted to know exactly how things were decided at Technical meetings because the Board was asked to memorialize approvals without enough information; he said he did not want to vote on a resolution based on an approval given to an applicant based on a sketch drawing that was not prepared by a licensed professional. Additionally, he wanted to know why certain applications were not given to the Downtown Alliance for review. The Secretary advised the Board that the Downtown Alliance Director was a member of the Technical Review Committee and was notified of all applications. Dr. Bagoff suggested Mr. Eben submit to Mr. Grygiel a list of issues he identified regarding Technical Review. Mr. Weston asked Mr. Grygiel to outline issues and submit a brief summary of the topic. Mr. Grygiel gave a brief summary of issues he identified regarding the Technical Review ordinance; he said some procedures were not being followed and

issues and submit a brief summary of the topic. Mr. Grygiel gave a brief summary of issues he identified regarding the Technical Review ordinance; he said some procedures were not being followed and over time, other procedures had evolved that were not part of the original intent; in actuality MLUL did not allow for this committee. He said the ordinance did not include enough information; he recommended the Township revisit the ordinance if it wanted to streamline procedures. In response to Mr. Eben’s inquiry about Downtown Alliance review, Mr. Grygiel said that where applicable, other municipalities required separate application filings to SIDS for approval. NAPLANNING. BRD\WPIMINUTES\2074\4-2-14 Minutes,doc 9

Vice Chairman Weston said the discussion would continue at the next meeting. MEETING ADJOURNED at approximately 10:09 P.M. Minutes adopted May 7, 2014 a Robin Miller, Planning Board Secretary Township of West Orange **THE NEXT REGULAR MEETING OF THE PLANNING BOARD WILL BE WEDNESDAY JUNE 4, 2014 AT 7:30 P.M. IN COUNCIL CHAMBERS* NAPLANNING. BRDIWPUMINUTES\2014\4-2-14 Minutes.doc 10