11-15 Exhibits to Resolution Awarding Contract for 911 System Maintenance and Repair.pdf

rporation, partnership or sole proprietorship, the bidder must complete the attached Ownership Disclosure Form. A current completed Ownership Disclosure Form must be received prior to or accompany the proposal. Failure to submit the form will preclude the award of a contract. 4.4.1.3 DISCLOSURE OF INVESTIGATIONS AND ACTIONS INVOLVING BIDDER The bidder shall provide a detailed description of any investigation, litigation, including administrative complaints or other administrative proceedings, involving any public sector clients during the past five (5) years including the nature and status of the investigation, and, for any litigation, the caption of the action, a brief description of the action, the date of inception, current status, and, if applicable, disposition. The bidder shall use the Disclosure of Investigations and Actions Involving Bidder form for this purpose. 4.4.1.4 SUBCONTRACTOR UTILIZATION PLAN All bidders intending to use a subcontractor should submit a completed Subcontractor Utilization Plan with its bid proposal. A Subcontractor Utilization Plan shall be required from each bidder proposing to use any subcontractor(s) prior to the award of any contract resulting from this RFP. Should any bidder intend to use one or more subcontractor(s) and fail to complete and/or submit a completed Subcontractor Utilization form prior to award of a contract resulting 39

from this RFP, that bidder’s proposal may be rejected as a non-conforming bid. Please see the State of New Jersey, Division of Purchase and Property’s Subcontractor Forms which includes the Subcontractor Utilization Plan form. 4.4.1.5 SMALL BUSINESS REGISTRATION FOR SET-ASIDE CONTRACTS NOT APPLICABLE TO THIS PROCUREMENT - Guidelines included for Bid Preparation Only As defined at N.J.A.C. 17:13-1.2, "Small Business" means a business that is incorporated or registered in and has its principal place of business in the State of New Jersey, is independently owned and operated, and has no more than 100 full-time employees. The program places small business into the following categories: (i) those with gross revenues not exceeding $500,000; (ii) those with gross revenues not exceeding $5 million; and (iii) those with gross revenues that do not exceed $12 million, or the applicable federal revenue standards established at 13 CFR 121.201, whichever is higher. While companies registered as having revenues below $500,000 can bid on any contract, those earning more than the $500,000 and $5 million amounts will not be permitted to bid on contracts designated for revenue classifications below their respective levels. In the event the bidder is a qualified small business with the New Jersey Division of Revenue, Small Business Enterprise Unit, the bidder should provide, as part of its response to this solicitation, proof of its current registration as a qualifying small business. Application and registration requirements are presented on the web at http://www.nj.gov/njbusiness/contracting/ or by contacting that agency during business hours as indicated below. NEW JERSEY DEPARTMENT OF THE TREASURY DIVISION OF REVENUE SMALL BUSINESS ENTERPRISE UNIT 33 WEST STATE STREET – FIFTH FLOOR PO BOX 026, TRENTON, NJ 08625-0026 TELEPHONE: 609-292-2146 FAX #: 609-292-8764 ** IF THE BIDDER IS AN INCUMBENT CONTRACTOR AND/OR HAS PREVIOUSLY REGISTERED OR BEEN CERTIFIED UNDER THE FORMER SBE/MBE/WBE PROGRAM, THE BIDDER SHOULD ENSURE IT IS REGISTERED ON THE DAY OF PROPOSAL RECEIPT AND OPENING WITH THE DIVISION OF REVENUE, SMALL BUSINESS ENTERPRISE UNIT TO BE ELIGIBLE FOR AWARD. IN ORDER

E/MBE/WBE PROGRAM, THE BIDDER SHOULD ENSURE IT IS REGISTERED ON THE DAY OF PROPOSAL RECEIPT AND OPENING WITH THE DIVISION OF REVENUE, SMALL BUSINESS ENTERPRISE UNIT TO BE ELIGIBLE FOR AWARD. IN ORDER TO EXPEDITE THE SMALL BUSINESS REGISTRATION PROCESS FOR THIS PROCUREMENT, THE BIDDER MAY FAX A COPY OF RFP PAGE ONE (1) REFLECTING THE PROPOSAL SUBMISSION DUE DATE ALONG WITH THE COMPLETED SMALL BUSINESS REGISTRATION FORM TO THE NEW JERSEY DIVISION OF REVENUE, SMALL BUSINESS ENTERPRISE UNIT TO THE FAX NUMBER ABOVE. 4.4.1.5.1 SMALL BUSINESS SET-ASIDE CONTRACTS NOT APPLICABLE TO THIS PROCUREMENT 4.4.1.5.2 SMALL BUSINESS SUBCONTRACTING SET-ASIDE CONTRACTS This is NOT a contract with set-aside subcontracting goals for New Jersey Small Business Enterprises. However, if the bidder intends to subcontract, it must submit a Subcontractor Utilization Plan prior to award of any contract resulting from this RFP per Section 4.4.1.4 Subcontractor Utilization Plan. 40

- And - if the bidder intends to subcontract, the bidder should take the following actions to achieve the set-aside subcontracting goal requirements: 1. Attempt to locate eligible small businesses in Categories I, II, and III appropriate to the RFP; 2. Request a listing of small businesses by Category from the New Jersey of Revenue, Small Business Enterprise Unit; 3. Record efforts to locate eligible businesses, including the names of businesses contacted and the means and results of such contacts; 4. Provide all potential subcontractors with detailed information regarding the specifications; 5. Attempt, whenever possible, to negotiate prices with potential subcontractors submitting higher than acceptable price quotes; 6. Obtain, in writing, the consent of any proposed subcontractor to use its name in response to the RFP; and, 7. Maintain adequate records documenting efforts to achieve the set-aside subcontracting goals. Proposals should also contain a copy of the New Jersey of Revenue, Small Business Enterprise Unit’s proof of registration as a small business for any business proposed as a subcontractor; and documentation of the bidder’s good faith effort to meet the targets of the set-aside subcontracting requirement in sufficient detail to permit the Bid Review Unit of the Division to effectively assess the bidder’s efforts to comply if the bidder has failed to attain the statutory goals. If the bidder chooses to use subcontractors and fails to meet the small business subcontracting targets set forth above, the bidder must submit documentation demonstrating its good faith effort to meet the targets with its proposal or within seven (7) business days upon request. NOTE A BIDDER’S FAILURE TO SATISFY THE SMALL BUSINESS SUBCONTRACTING TARGETS OR PROVIDE SUFFICIENT DOCUMENTATION OF ITS GOOD FAITH EFFORTS TO MEET THE TARGETS WITH THE PROPOSAL OR WITHIN SEVEN (7) DAYS UPON REQUEST SHALL NOT PRECLUDE AWARD OF A CONTRACT TO THE BIDDER. If awarded the contract, the bidder shall notify each subcontractor listed in the Plan, in writing. Each bidder awarded a contract for a procurement which contains the set-aside subcontracting goal requirement shall fully cooperate in any studies or surveys which may be conducted by the State to determine the extent of the bidder’s compliance with N.J.A.C.

tains the set-aside subcontracting goal requirement shall fully cooperate in any studies or surveys which may be conducted by the State to determine the extent of the bidder’s compliance with N.J.A.C. 17:13-1.1 et seq., and this RFP. 4.4.1.6 BID SECURITY NOT APPLICABLE TO THIS PROCUREMENT 4.4.1.7 PRICING The bidder must submit its pricing on the State supplied Price Sheet/Schedule and supply any additional pricing information as directed in RFP Section 4.4.5. 41

4.4.2 FORMS REQUIRED BEFORE CONTRACT AWARD AND THAT SHOULD BE SUBMITTED WITH THE PROPOSAL 4.4.2.1 BUSINESS REGISTRATION In accordance with N.J.S.A. 52:32-44(b), a bidder and its named subcontractors must have a valid Business Registration Certificate (“BRC”) issued by the Department of Treasury, Division of Revenue prior to the award of a contract. To facilitate the proposal evaluation and contract award process, the bidder should submit a copy of its valid BRC and those of any named subcontractors with its proposal. Refer to Section 2.1 of the State of NJ Standard Terms and Conditions. Any bidder, inclusive of any named subcontractors, who does not have a valid business registration at the time of proposal opening or whose BRC was revoked prior to the submission of the proposal should proceed immediately to register its business or seek re-instatement of a revoked BRC. Bidders are cautioned that it may require a significant amount of time to secure the re-instatement of a revoked BRC. The process can require actions by both the Division of Revenue and the Division of Taxation. For this reason, a bidder’s early attention to this requirement is highly recommended. The bidder and its named subcontractors may register with the Division of Revenue, obtain a copy of an existing BRC or obtain information necessary to seek re-instatement of a revoked BRC online at: http://www.state.nj.us/treasury/revenue/busregcert.shtml. A bidder otherwise identified by the Division as a responsive and responsible bidder, inclusive of any named subcontractors, but that was not business registered at the time of submission of its proposal must be so registered and in possession of a valid BRC by a deadline to be specified in writing by the Division. A bidder who fails to comply with this requirement by the deadline specified by the Division will be deemed ineligible for contract award. Under any circumstance, the Division will rely upon information available from computerized systems maintained by the State as a basis to verify independently compliance with the requirement for business registration. A bidder receiving a contract award as a result of this procurement and any subcontractors named by that bidder will be required to maintain a valid business registration with the Division of Revenue for the duration of the executed contract, inclusive of any contract

and any subcontractors named by that bidder will be required to maintain a valid business registration with the Division of Revenue for the duration of the executed contract, inclusive of any contract extensions. 4.4.2.2 SERVICES SOURCE DISCLOSURE CERTIFICATION FORM Pursuant to N.J.S.A. 52:34-13.2, prior to an award of contract, the bidder is required to submit a completed source disclosure form. The bidder’s inclusion of the completed Services Source Disclosure Form with the proposal is requested and advised. Refer to RFP Section 7.1.2 for additional information concerning this requirement. 4.4.3 TECHNICAL PROPOSAL In this section, the bidder shall describe its approach and plans for accomplishing the work outlined in the Scope of Work section, i.e., Section 3.0. The bidder must set forth its understanding of the requirements of this RFP and its ability to successfully complete the contract. This section of the proposal should minimally contain the information identified below. 4.4.3.1 MANAGEMENT OVERVIEW The bidder shall set forth its overall technical approach and plans to meet the requirements of the RFP in a narrative format. This narrative should convince the State that the bidder understands the objectives that the contract is intended to meet, the nature of the required work and the level of effort necessary to successfully complete the contract. This narrative should 42

convince the State that the bidder’s general approach and plans to undertake and complete the contract are appropriate to the tasks and subtasks involved. Mere reiterations of RFP tasks and subtasks are strongly discouraged, as they do not provide insight into the bidder's ability to complete the contract. The bidder’s response to this section should be designed to convince the State that the bidder’s detailed plans and approach proposed to complete the Scope of Work are realistic, attainable and appropriate and that the bidder’s proposal will lead to successful contract completion. 4.4.3.2 CONTRACT MANAGEMENT The bidder should describe its specific plans to manage, control and supervise the contract to ensure satisfactory contract completion according to the required schedule. The plan should include the bidder's approach to communicate with the State Contract Manager including, but not limited to, status meetings, status reports, etc. 4.4.3.3 CONTRACT SCHEDULE The bidder should include a contract schedule. If key dates are a part of this RFP, the bidder’s schedule should incorporate such key dates and should identify the completion date for each task and sub-task required by the Scope of Work. Such schedule should also identify the associated deliverable item(s) to be submitted as evidence of completion of each task and/or subtask. The bidder should identify the contract scheduling and control methodology to be used and should provide the rationale for choosing such methodology. The use of Gantt, PERT or other charts is at the option of the bidder. 4.4.3.4 MOBILIZATION AND IMPLEMENTATION PLAN NOT APPLICABLE TO THIS PROCUREMENT 4.4.3.5 POTENTIAL PROBLEMS The bidder should set forth a summary of any and all problems that the bidder anticipates during the term of the contract. For each problem identified, the bidder should provide its proposed solution. 4.4.4 ORGANIZATIONAL SUPPORT AND EXPERIENCE The bidder should set forth a brief summary, consisting of no more than one (1) page, of any and all problems that the bidder anticipates during the term of the contract. For each problem identified, the bidder should provide its proposed solution. This section should address, but not necessarily be limited to: Supply and Delivery of Equipment and Services, High-Priority Order Fulfillment, Emergency Services, Goods and Equipment Stock-outs, End-of Life

ction should address, but not necessarily be limited to: Supply and Delivery of Equipment and Services, High-Priority Order Fulfillment, Emergency Services, Goods and Equipment Stock-outs, End-of Life Product Notification, Supply and Support issues including: Technical Support, Skilled Labor, and Service Level Performance Standards. 4.4.4.1 LOCATION The bidder must name a primary point of contact with all contact information including telephone number, e-mail address and the physical address of the bidder's office that will be responsible for managing the contract. The bidder should also include the telephone number and name of back-up personnel to contact in the event a primary point of contact is unavailable. 43

4.4.4.2 ORGANIZATION CHARTS a. Contract-Specific Chart. The bidder should include a contract organization chart, with names showing management, supervisory and other key personnel (including subcontractor management, supervisory or other key personnel) to be assigned to the contract. The chart should include the labor category and title of each such individual. b. Chart for Entire Firm. The bidder should include an organization chart showing the bidder’s entire organizational structure. This chart should show the relationship of the individuals assigned to the contract to the bidder's overall organizational structure. 4.4.4.3 RESUMES The Bidder must submit no less than one (1) detailed resume in order to identify the primary point(s) of contact for the Division of Purchase and Property and/or the State Contract Manager. The resume(s) submitted by the bidder must identify at least one individual serving as the primary sales contact(s), key service and/or distribution management, supervisory and/or key technical personnel assigned to the contract. The resume(s) should be structured to emphasize relevant qualifications and experience of the named individual(s) in successfully supporting and/or completing contracts of a similar size and scope to those required by this RFP. Resumes should include the following: • The individual's previous experience in completing each similar contract. • Beginning and ending dates should be given for each similar contract. • A description of the contract should be given and should demonstrate how the individual's work on the completed contract relates to the individual's ability to contribute to successfully providing the equipment and/or services required by this RFP. • With respect to each similar contract, the bidder should include the name, address and a telephone number of up to three (3) references to contact for a reference check. The bidder should provide similar detailed resume(s) for each subcontractor’s management, supervisory and/or other key personnel that demonstrate knowledge, ability and experience relevant to that part of the work which the subcontractor is designated to perform. 4.4.4.4 BACKUP STAFF The bidder shall include at least one (1) backup staff that may be called upon to assist or replace the primary individual(s) assigned. Backup staff must be