118-18 Attachment (1).pdf

TOWNSHIP OF WEST ORANGE 25 LAKESIDE AVENUE, WEST ORANGE, N.J. 07052 DEPARTMENT OF PUBLIC WORKS ROBERT D. PARISI Tel: (973) 325-4160 Mayor Fax: (973) 669-9588 Email: llepore@westorange.org LEONARD R. LEPORE Director/Municipal Engineer February 2, 2018 Frank J. Mescall, PE Senior Associates Mott MacDonald 111 Wood Avenue South Iselin, New Jersey 08830-4111 RE: REQUEST FOR PROPOSAL ENGINEERING DESIGN AND CONTRACT DOCUMENTS FOR THREE EMERGENCY POWER GENERATORS NJ OFFICE OF EMERGENCY MANAGEMENT DISASTER NO. 4086 NJID 1817 HMGP-DR-4086-NJ-436 R Dear Mr. Mescall: The Township of West Orange requests proposals for engineering services to prepare plans specifications and bid documents for three emergency power generators at the following Municipal Buildings: i. West Orange Municipal Building, 66 Main Street 2. West Orange Fire Station No. 2, 84 Washington Street 2. West Orange Fire Station No. 3, 93 Ridgeway Avenue The emergency services include general civil engineering and mechanical, electrical and plumbing (MEP). The Township applied to the New Jersey Office of Emergency Management, Hazard Mitigation Grant Program for funding for the three emergency power generators under the Disaster No. 4086. The Township received a grant in the amount of $250,000 to fund these three emergency power generators. The New Jersey Identification No. is $1817. The full project number is HMGP-Dr-4086-NJ-436R The tasks required under this proposal include the following: 4. Design, plans, specifications and bid documents for the three emergency power generators at the indicated locations including but not limited to: AN EQUAL OPPORTUNITY EMPLOYER www. westorange,org

ba Review of the NJOEM Application, attached; Review of the NJ OEM Grant requirements; Review and verification of emergency power generator sizes including power, voltage and phase requirements for each building. Design and specifications for each generator including a partial site plan at each location. Verification that the location of each emergency power generator has no conflicts with underground utilities or any underground storage tanks; This will include a sweep of all locations for emergency power generators with ground penetrating radar (GPR); Contracting Public Service Electric and Gas Company with a gas service inquiry for each location. Each facility is currently serviced by Natural Gas. Providing new main electrical service panel boxes with breakers for the West Orange Municipal Building and West Orange Fire Station No. 3; Preparation of Bid Documents. The three emergency power generators shall be included in one bid document. Attend the Bid Opening, review all bid submittals for compliance with bid documents and New Jersey Local Public Contracts Laws and prepare a contract award recommendation; Provide contract administration, management and construction observation including review and approval of design submittals and shop drawings, attendance of kick off and monthly progress meetings as needed, schedule of payment submissions, verification that all warranty and maintenance documents are submitted to the Township and project closeout. Grant Administration and Management as required by the Grant Agreement and Grant requirements including reimbursement request, see attachment. Preparation of any NJDEP permit requirements including air quality permits Please submit your proposal by 10:00 A.M. February 16, 2018 to Leonard R. Lepore, P.E., Municipal Engineer, Township of West Orange, Department of Public Works, 25 Lakeside Avenue, West Orange, New Jersey 07052, with your submission. Please submit evidence of Professional Liability Insurance which names the Township of West Orange as an additional insured. The Township is in the process of obtaining a timeline extension for this project. A Professional Services Contract will be awarded once the timeline extension is obtained which is expected later this summer. Once the professional services contract is awarded the successful firm will be authorized to proceed with the

ll be awarded once the timeline extension is obtained which is expected later this summer. Once the professional services contract is awarded the successful firm will be authorized to proceed with the professional services contract within ten (10) days and then have 60 days to complete the design, specifications and bid documents for public bidding. LRL/tp enc. If you have any questions please feel free to contact me. 2 Very truly yours, 4 6 ER? pn, Cou AR. lepione wintcloal Ende \ eon rd R. epore,Muriicipal Engineer “Director of Public Works file;request for proposal engineering design and contract documents power generators

TOWNSHIP OF WEST ORANGE 25 LAKESIDE AVENUE, WEST ORANGE, N.J. 07052 DEPARTMENT OF PUBLIC WORKS ROBERT D. PARISI Tel: (973) 325-4160 Mayor Fax: (973) 669-9588 Email: llepore@westorange.org LEONARD R. LEPORE Director/Municipal Engineer April 11, 2018 Michael P. Cohen, P.E., P.M.P Senior Vice President PS&S 67B Mountain Blvd. Ext Warren, New Jersey 07059 RE: REQUEST FOR PROPOSAL ENGINEERING DESIGN AND CONTRACT DOCUMENTS FOR THREE EMERGENCY POWER GENERATORS NJ OFFICE OF EMERGENCY MANAGEMENT DISASTER NO. 4086 NJ ID 1817 HMGP-DR-4086-NJ-436R Dear Mr. Cohen: The Township of West Orange request proposals for engineering services to prepare plans specifications and bid documents for three emergency power generators at the following Municipal Buildings: 1. West Orange Municipal Building, 66 Main Street 2. West Orange Fire Station No. 2, 84 Washington Street 3. West Orange Fire Station No. 3, 93 Ridgeway Avenue The emergency services include general civil engineering and mechanical, electrical and plumbing (MEP). The Township applied to the New Jersey Office of Emergency Management, Hazard Mitigation Grant Program for funding for the three emergency power generators under the Disaster No. 4086. The Township received a grant in the amount of $250,000 to fund these three emergency power generators. The New Jersey Identification No. is $1817. The full project number is HMGP-DR-4086-NJ-436R. Copies of the Grant Application and other Grant Documents are attached. The tasks required under this proposal include the following: a Design, plans, specifications and bid documents for the three emergency power generators at the indicated locations including but not limited to: A. Review of the NJDEM Application, attached; B. Review of the NJ OEM Grant requirements; c. Review and verification of emergency power generator sizes including power, voltage and phase requirements for each building. AN EQUAL OPPORTUNITY E www.wes IPLOYER oran,

D. Design and specifications for each generator including a partial site plan at each location. E Verification that the location of each emergency power generator has no conflicts with underground utilities or any underground storage tanks; This will include a sweep of all locations for emergency power generators with ground penetrating radar (GPR); F. Contracting Public Service Electric and Gas Company with a gas service inquire for each location. Each facility is currently serviced by Natural Gas. G. Providing new main electrical service panel boxes with breakers for the West Orange Municipal Building and West Orange Fire Station No. 3; H. Preparation of Bid Documents. The three emergency power generators shall be included in one bid document. I Attend the Bid Opening, review all bid submittals for compliance with bid documents and New Jersey Local Public Contracts Laws and prepare a contract award recommendation; J. Provide contract administration, management and construction observation including review and approval of design submittals and shop drawings, attendance of kick off and monthly progress meetings as needed, schedule of payment submissions, verification that all warranty and maintenance documents are submitted to the Township and project closeout. K. Grant Administration and Management as required by the Grant Agreement and Grant requirements including reimbursement request, see attachment. L. Preparation of any NJDEP permit requirements including air quality permits Please submit your proposal by 10:00 A.M. Friday, April 27, 2018 to Leonard R. Lepore, P.E., Municipal Engineer, Township of West Orange, Department of Public Works, 25 Lakeside Avenue, West Orange, New Jersey 07052, with your submission. Please submit evidence of Professional Liability Insurance which names the Township of West Orange as an additional insured. The Township is in the process of obtaining a timeline extension for this project. A Professional Services Contract will be awarded once the timeline extension is obtained which is expected later this summer. Once the professional services contract is awarded the successful firm will be authorized to proceed with the professional services contract within ten (10) days and then have 90 days to complete the design, specifications and bid documents for public bidding. If you have any questions please feel free to contact

ssional services contract within ten (10) days and then have 90 days to complete the design, specifications and bid documents for public bidding. If you have any questions please feel free to contact me. Ver I s, ervaruly yours 2 (_te9 Ward R. Lepord, Ml Mun ves Ene) Teer ‘Director of Public Wor if LRL/tp enc. filexrequest for proposal engineering design and contract documents power generators

M MOTT MACDONALD Mr. Leonard R. Lepore Municipal Engineer Director of Public Works Township of West Orange 25 Lakeside Ave. West Orange, NJ 07052 Your Reference HMGP-DR-4086-NJ-436 R 111 Wood Avenue South Iselin NJ 08830-4112 United States of America T #1 (800) 832 3272 F +4 (973) 376 1072 www.moltmac.com/americas Proposal for Professional Engineering Services Township of West Orange Standby Power Generators for Three Township Facilities March 30, 2018 Dear Mr. LePore: Mott MacDonald (MM) wishes to thank you again for the opportunity to provide this proposal to Provide Engineering Design and Contract Documents for Three Emergency Power Generators for three separate facilities in the Township of West Orange. It is our understanding that the Township is in the Process of securing HGMP funding for this project and that the cost for procurement and installation of the new generators as well as professional engineering services are eligible for reimbursement by FEMA. Accordingly, Mott MacDonald (MM) is pleased to provide you this professional design, bid and construction engineering phase services proposal so that the project can be designed, bid and constructed. Understanding of Proposed Work Given the foregoing, the Township desires the following: West Orange Municipal Building, 66 Main Street During the funding process, Mott MacDonald and the Township preliminarily sized the generator at 175 KW based upon the available information at that time. This sizing can be confirmed once we have confirmed electrical demand from utility billing. Due to the power requirements of the facility, it is recommended that a natural gas system be installed. The existing gas service for the building will be utilized or upgraded as needed. In addition to the foregoing, the building electrical service would require modifi- cations to allow for backup power. Installation of a new automatic transfer switch (ATS) is necessary ahead of the main power distribution panel for the building. The existing power distribution pane! appears adequate to locate the new transfer switch and install the new conduit connection between the ATS and the existing power panel. The new generator will be located on the South side of the building on a new reinforced concrete pad foundation, similar to the concept prepared for HMGP. The generator would be a “non-Walk-In” style enclosure, sound

r will be located on the South side of the building on a new reinforced concrete pad foundation, similar to the concept prepared for HMGP. The generator would be a “non-Walk-In” style enclosure, sound attenuated to meet

M MOTT M MACDONALD Township Ordinances for noise and would have a series of access doors as provided by the generator manufacturer. As discussed, unless applicable codes dictate otherwise, an access platform is not proposed to be included for this site, In addition to the above, the only other site improvements will be trench restoration of disturbed pavement or lawn areas, installation of bollards and pavement markings immediately adjacent to the generator. Fire House #2 (84 Washington Street) Proposed Improvements Also during the funding process, the Township requested funding for a generator for the Fire House #2. The generator was sized at 75 KW. MM's recommendation is to install the transfer switch inside the building in an electric room where the utility main service entrance will be located. This can be determined firm once we have received updated architectural and engineering plans for the building. Similar to the Municipal Building and due to the power requirements of the facility, it is recommended that a natural gas fueled system be installed. The current concept plan shows that the new generator could be located South of the building in a grass area adjacent to the vehicle driveway for the Fire Station. This generator would also be placed on a new reinforced concrete pad foundation. The generator would be a "non-Walk-In” style enclosure, sound attenuated to meet Township Ordinances for noise and would have a series of access doors as provided by the generator manufacturer. An access platform is not proposed to be included for this site. In addition to the above, the only other site improvements will be trench restoration of disturbed pavement or lawn areas, installation of bollards and pavement markings immediately adjacent to the generator. Fire House #3 (82 Ridgeway Avenue) Proposed Improvements Also during the funding process, the Township requested funding for a generator for the Fire House #2. The generator was sized at 25 KW. MM's recommendation is to install the transfer switch inside the building in the electric room where the utility main service entrance is located. This can be confirmed once we have surveyed and prepared plans for the building. Similar to the Municipal Building and due to the power requirements of the facility, it is recommended that a natural gas fueled system be installed, The current concept plan

plans for the building. Similar to the Municipal Building and due to the power requirements of the facility, it is recommended that a natural gas fueled system be installed, The current concept plan shows that the new generator could be located West of the building in a grass area adjacent to the vehicle driveway for the Fire Station. This generator would also be placed on a new reinforced concrete pad foundation. The generator would be a “non-Walk-In" style enclosure, sound attenuated to meet Township Ordinances for noise and would have a series of access doors as provided by the generator manufacturer. An access platform is not proposed to be included for this site. In addition to the above, the only other site improvements will be trench restoration of disturbed pavement or lawn areas, installation of bollards and pavement markings immediately adjacent to the generator.