202-18 Exhibit A - Edward Byrne Memorial Justice Assistance Grant Application.pdf

U.S, DEPARTMENT OF JUSTICE Approved: OMB No. 1121-0329 OFFICE OF JUSTICE PROGRAMS Expires 11 1/30/2020 FlYes [No EJ Not Sure | 17. Does the applicant entity's accounting system have the capability to | accurately track employees actual time spent performing work for each federal award, and to accurately allocate charges for employee salaries and wages for each federal award, and maintain records to support the actual time spent and specific allocation of charges associated with each applicant employee? 18. Does the applicant entity's accounting system include budgetary controls I Yes No tS to preclude the applicant entity from incurring obligations or costs that exceed a Oo Oo Not Sure the amount of funds available under a federal award (the total amount of the award, as well as the amount available in each budget cost category)? 19. Is applicant entity familiar with the “cost principles" that apply to recent & Yes oO No Oo Not Sure and future federal awards, including the general and specific principles set out in2C.F.R Part 200? PROPERTY STANDARDS AND PROCUREMENT STANDARDS 20. Does the applicant entity's property management system(s) maintain the | following information on property purchased with federal award funds (1) a A Yes Oo No O Nobsite description of the property; (2) an identification number; (3) the source of funding for the property, including the award number; (4) who holds title; (5) | acquisition date; (6) acquisition cost; (7) federal share of the acquisition cost: | (8) location and condition of the property; (9) ultimate disposition information? | 21 Does the applicant entity maintain written policies and procedures for procurement transactions that -- (1) are designed to avoid unnecessary or io Nes Oo ad a Not Sure duplicative purchases; (2) provide for analysis of lease versus purchase alternatives; (3) set out a process for soliciting goods and services, and (4) include standards of conduct that address conflicts of interest? 22. a) Are the applicant entity's procurement policies and procedures designed to ensure that procurements are conducted in a manner that & lis Oo No Oo Not Sure provides full and open competition to the extent practicable, and to avoid practices that restrict competition? 22. ) Do the applicant entity's procurement policies and procedures require ig Yes nm No oO Not Sure documentation of the

o the extent practicable, and to avoid practices that restrict competition? 22. ) Do the applicant entity's procurement policies and procedures require ig Yes nm No oO Not Sure documentation of the history of a procurement, including the rationale for the method of procurement, selection of contract type, selection or rejection of contractors, and basis for the contract price? 23. Does the applicant entity have written policies and procedures designed to prevent the applicant entity from entering into a procurement contract E] Yes [] No [] Not Sure under a federal award with any entity or individual that is suspended or debarred from such contracts, including provisions for checking the “Excluded Parties List’ system (www.sam.gov) for suspended or debarred sub-grantees and contractors, prior to award? TRAVEL POLICY 24. Does the applicant entity: (a) maintain a standard travel policy? Elyes [No (b) adhere to the Federal Travel Regulation (FTR)? A Yes 0 No SUBRECIPIENT MANAGEMENT AND uomrpane 25. Does the applicant entity have written policies, procedures, and/or In Yes guidance designed to ensure that any subawards made by the applicant entity under a federal award -- (1) clearly document applicable federal [No [J] Not Sure requirements, (2) are appropriately monitored by the applicant, and (3) E] N/A - Applicant does not make comply with the requirements in 2 CFR Part 200 (see 2 CFR 200. sy? | sbavards under any OJP awards Page 3 of 4