Township Council Meeting — Packet

TOWNSHIP OF WEST ORANGE 66 MAIN STREET, WEST ORANGE, NJ 07052 RICH'S TREE SERVICE 325 BERGEN STREET SOUTH PLAINFIELD, N.J. 07080 DOWNES TREE SERVICE 65 ROYAL AVENUE HAWTHORNE, N.J. 07506 BEUCLER TREE EXPERTS 48 HAROLD STREET TENAFLY, N.J. 07670 UNIT PRICE $80.00 $850.00 $1,500.00 $2,000.00 $2,500.00 $3,000.00 $3,000.00 $3,500.00 $4,400.00 UNIT PRICE $150.00 $650.00 $1,625.00 $2,050.00 $2,250.00 $2,400.00 $2,800.00 $3,350.00 $4,050.00 UNIT PRICE $275.00 $575.00 $1,475.00 $1,900.00 $2,275.00 $2,500.00 $3,400.00 $3,750.00 $4,250.00 UNIT PRICE HOURLY RATE UNIT PRICE HOURLY RATE UNIT PRICE HOURLY RATE $300.00 $325.00 $300.00 0-300 $100.00 $125.00 $100.00 0-300 $200.00 $225.00 $200.00 0-300 $300.00 $350.00 $412.50 0-300 $50.00 $145.00 $100.00 TREE REMOVAL SERVICES 2023 ITEM # 1 2 3 4 5 6 7 8 9 10 11 12 13 TREE SIZE LESS THAN 16" 16"-23" 24"-30" 31"-36" 37"-41 42"-45" 46"-52" 49"-52" 53"+ QUANTITY 0-400 0-400 0-400 0-100 0-50 0-30 0-30 0-30 0-30 UNFORSEEN CIRCUMSTANCES EST. HOURS SECTION 3.7 75' BUCKET TRUCK, 12 CY CHIPPING BODY, 14" CAPACITY BRUSH CHIPPER AND 3 MEN CREW 0-300 ONE 7 TON LOG LOADING CRANE WITH OPERATOR ONE 2 MAN BRUSH CHIPPING CREW WITH BRUSH CHIPPER AND 12 CY CHIPPER TRUCK ONE 20 TON 100' TREE CRANE WITH NJ CERTIFIED OPERATOR, CLIMBER, AND GROUND PERSON 17-25 14 ONE 30HP OR LARGER STUMP AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org/police

26-25 January 28, 2025 RESOLUTION WHEREAS, the Township of West Orange requires Professional Land Surveying and Engineering Services for the LTPF FY 2024 NJDOT Local Transportation Project Funds Valley Road, Union Street, Nassau Street and Wheatland Road Improvements; and WHEREAS, to design and specify these improvements the Township requires the services of a professional land surveying and engineering firm; and WHEREAS, the Township Engineer prepared a Request for Proposals dated November 19, 2024 for these professional design services; and WHEREAS, the Township Engineer solicited proposals from five professional land surveying and engineering firms; and WHEREAS, Greenman-Pedersen, Inc. (GPI), responded to the Request for Proposal; and WHEREAS, GPI, have performed similar work for the Township on many projects and their work quality is good; and WHEREAS, by letter dated December 4, 2024 the Township Engineer recommended a professional services contract be awarded to Greenman-Pedersen, Inc., 301 Gibraltar Drive, Suite 2A, Morris Plains, NJ 07950, for Professional Land Surveying and Engineering Services associated with the LTPF FY 2024 NJDOT Local Transportation Project Funds Valley Road, Union Street, Nassau Street and Wheatland Road Improvements; and WHEREAS, sufficient funds exist for the services outlined in the proposal of GPI; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange, New Jersey that a professional services contract be awarded to Greenman-Pedersen, Inc., to provide professional land surveying and engineering services for the LTPF FY 2024 NJDOT Local Transportation Project Funds Valley Road, Union Street, Nassau Street and Wheatland Road Improvements in the amount not to exceed $27,495.00.

BE IT FURTHER RESOLVED that a copy of this Resolution be published in the West Orange Chronicle within ten (10) days of its approval as required by State Statute. Karen J. Carnevale, R.M.C., Municipal Clerk Joe Krakoviak, Council President Adopted: January 28, 2025 I hereby certify funds are available from: John C. Ditinyak, Chief Financial Officer ACCOUNT NO. 2023 Capital Budget Account No. 03-2830-23-0500-010 $27,495.00

RESOLUTION 27-25 Whereas, the Township of West Orange (formal name of organization) desires to apply for and obtain a grant from the New Jersey Department of Community Affairs for approximately $100,000.00 to carry out a project (dollar amount of request) to Lafayette Park Futsal Court Improvements in West Orange, NJ. (briefly describe the project) Be it therefore RESOLVED, 1) that the Township of West Orange (formal name of organization) does hereby authorize the application for such a grant; and, 2) recognizes and accepts that the Department may offer a lesser or greater amount and therefore, upon receipt of the grant agreement from the New Jersey Department of Community Affairs, does further authorize the execution of any such grant agreement; and also, upon receipt of the fully executed agreement from the Department, does further authorize the expenditure of funds pursuant to the terms of the agreement between Township of West Orange (formal name of organization) and the New Jersey Department of Community Affairs. Be it further RESOLVED, that the persons whose names, titles, and signatures appear below are authorized to sign the application, and that they or their successors in said titles are authorized to sign the agreement, and any other documents necessary in connection therewith: (signature) (signature) Susan McCartney Karen J. Carnevale (type or print name) (type or print name) Mayor Municipal Clerk (title) (title) CERTIFICATION: I, Karen J. Carnevale , the Municipal Clerk (name of Board Secretary / Government Clerk) , (title of position - Board Secretary or Government Clerk) of Township of West Orange (formal name of organization) hereby certify that at a meeting of the Board of Directors / Governing Body held on 1/28/2025 (meeting date) the above RESOLUTION was duly adopted. AFFIX GOV’T, CORPORATE OR NOTARY SEAL (12/03) (Signature of Secretary of the Board of Directors or Government Clerk)

Downtown West Orange Alliance 2025 Budget REVENUE Projected 2025 SID Assessments $ 135,000.00 Township Contribution Cash $ 65,809.00 Township Contribution In-Kind $ 28,000.00 Funds Carried Forward $ 5,000.00 Fall Fundraiser $ 5,000.00 Fundraising (Promotional Events) $ 30,000.00 Additional Community Support from Twp West Orange $ 20,000.00 Interest Income $ 100.00 Total Revenue $ 288,909.00 Township Contribution In-Kind $ (28,000.00) Total Revenue without In-Kind $ 260,909.00 EXPENSES Projected 2025 Total Office Operations $ Total In Kind $ Economic Development $ Insurance & Professional Services $ Marketing & Promotions $ Organization $ Visual Improvement $ 117,000.00 28,000.00 3,909.00 5,000.00 64,250.00 6,600.00 64,150.00 Total Expenses $ In-Kind $ 288,909.00 (28,000.00) Total Expenses $ 260,909.00

29-24 January 28, 2025 RESOLUTION WHEREAS, on December 21, 1993 the Township of West Orange adopted Ordinance No. 1230-93 which authorized the Township to reimburse qualified private communities for the yearly cost of Street Lighting commencing with 1993; and WHEREAS, there is attached hereto a report of the Municipal Engineer, recommending reimbursement for 2024 street lighting costs to twenty-one (21) qualified private communities which are condominiums or cooperatives in accordance with the formula for reimbursement set forth in Ordinance No. 1230-93 and codified as West Orange Revised General Ordinance No. 2-71 or in accordance with an Agreement between the private Community and the Township; and WHEREAS, the Township of West Orange wishes to reimburse said qualified communities as set forth in the aforementioned report of the Municipal Engineer. NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that the qualified private communities listed on the attached report of the Municipal Engineer Zayibeth Carballo, be reimbursed, as set forth therein, for 2024 Street Lighting Costs. BE IT FURTHER RESOLVED that the Township Business Administrator and/or Chief Financial Officer issue the appropriate checks to comply with this Resolution as soon as is feasible. Karen J. Carnevale, R.M.C. Joe Krakoviak, Council President Adopted : January 28, 2025 I hereby certify funds are available from Account No.: 01-2010-00-9501-148 John Ditinyak, Chief Financial Officer

29-25 2024 STREET LIGHTING REIMBURSEMENT TO QUALIFIED PRIVATE COMMUNITIES Private Community The Woodlands Eagle Rock Cooperative West Essex Highlands Crystal Woods Llewellyn Park * Eagle Ridge Essex Green Villas Hilton Head North Hilltop Villas Crown View Manor Briar Hill Villas Scenic Hills Carriage House Condominium Crestmont Gardens Llewellyn Gates Associates Normandie Estates Forest Creek Crown View Villas The Point at Crystal Lake Bel Air Vizcaya Road Length LF MILES 4450 0.843 550 0.104 13167 2.494 5275 0.999 47520 9.000 13135 2.488 1800 0.341 600 0.114 1300 0.246 1800 0.341 1000 0.189 8985 1.702 700 0.133 600 0.114 1200 0.227 1425 0.270 1391 0.263 1425 0.270 3724 0.705 13390 2.536 2369 0.449 TOTALS 23.827 No of Lights 28 6 78 85 396 84 17 5 11 20 12 60 6 5 10 8 9 20 28 59 67 1014 Amount per Light Amount to Be Reimbursed $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $144.00 $4,032.00 $864.00 $11,232.00 $12,240.00 $57,024.00 $12,096.00 $2,448.00 $720.00 $1,584.00 $2,880.00 $1,728.00 $8,640.00 $864.00 $720.00 $1,440.00 $1,152.00 $1,296.00 $2,880.00 $4,032.00 $8,496.00 $9,648.00 $146,016.00 *Llewellyn Park amount reflects actual costs incurred by Llewellyn Park for streetlighting AN EQUAL OPPORTUNITY EMPLOYER www.westorange.org

30-25 January 28, 2025 RESOLUTION AUTHORIZING THE REJECTION OF THE FIVE BIDS RECEIVED FOR LAKE VINCENT WALKWAY IMPROVEMENTS WHEREAS, the Township of West Orange (“Township”) sought bids for a Contract for Lake Vincent Walkway Improvements; and WHEREAS, five sealed bids were received and opened by the Township on November 21,2024; and WHEREAS, the Township of West Orange Department of Engineering is requesting that the bid specifications be modified and re-bid the procurement process; and WHEREAS, pursuant to N.J.S.A. 40A:11-13.2(d), the Township can reject all five bids when it wishes to modify the specifications; and WHEREAS, the Township will revise the specifications and re-bid said specifications; and NOW, THEREFORE,IT IS RESOLVED, by the Council of the Township of West Orange that all five bids received on November 21, 2024 for Lake Vincent Walkway Improvements are hereby REJECTED pursuant to N.J.S.A. 40A:11-13.2(d) as to specifications will be revised and re-bid and the payments received for the previously issued specifications shall be returned; and Karen J. Carnevale, R.M.C. Adopted : January 28, 2025 Joe Krakoviak, Council President

LAKE VINCENT WALKWAY IMPROVEMENTS 30-25 BIDS RECIEVED ON: NOVEMBER 21, 2024 ENGINEER'S TABULATION OF BIDS 1 Cedar Contracting Co., Inc. 2 D&L Paving Contractors Inc. 3 Messercola Excavating CONTRACTOR NAME 621 N. Union Avenue CONTRACTOR NAME 675 Franklin Avenue CONTRACTOR NAME 549 E. Third Street Hillside, CITY Item # Description Quantity Unit ADRESS NJ 07205 STATE/ZIP Unit Price Nutley, CITY Amount ADRESS NJ 07110 STATE/ZIP Unit Price ADRESS Amount Plainfield, CITY NJ 07060 STATE/ZIP Unit Price Amount 1 LS $ 8,000.00 $ 8,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 2 3 CLEARING AND PREPARATION OF SITE, MOBILIZATION, DEMOBILIZATION REMOVE EXISTING CURB REMOVE EXISTING HMA WALKWAY 145 1500 LF SY $ $ 9.00 13.50 $ $ 1,305.00 20,250.00 $ $ 1.00 15.00 $ $ 145.00 22,500.00 $ $ 15.00 15.00 $ $ 2,175.00 22,500.00 4 DENSE GRADED AGGREGATE BASE COURSE, 6" THICK 10 CY $ 50.00 $ 500.00 $ 20.00 $ 200.00 $ 40.00 $ 400.00 5 HOT MIX ASPHALT 19M64 BASE COURSE, 4" THICK 15 TON $ 125.00 $ 1,875.00 $ 100.00 $ 1,500.00 $ 130.00 $ 1,950.00 6 HOT MIX ASPHALT 9.5M64 SURFACE COURSE, 2" THICK 8 TON $ 125.00 $ 1,000.00 $ 100.00 $ 800.00 $ 130.00 $ 1,040.00 7 HMA WALKWAY, 3" THICK 1500 SY $ 36.00 $ 54,000.00 $ 40.00 $ 60,000.00 $ 55.00 $ 82,500.00 8 RIPRAP STONE SLOPE PROTECTION, 36" THICK (IF AND WHERE DIRECTED) 175 SY $ 80.00 $ 14,000.00 $ 85.00 $ 14,875.00 $ 30.00 $ 5,250.00 9 10 CONCRETE SIDEWALK, 4" THICK GRANITE BLOCK CURB 80 145 SY LF $ $ 100.00 50.00 $ $ 8,000.00 7,250.00 $ $ 125.00 50.00 $ $ 10,000.00 7,250.00 $ $ 130.00 40.00 $ $ 10,400.00 5,800.00 11 12 13 TREE ROOT BARRIER, 24" DEPTH TOPSOIL SPREADING, 4" THICK FERTILIZING AND SEEDING TYPE 'G' 565 1000 1000 LF SY SY $ $ $ 25.00 5.00 2.00 $ $ $ 14,125.00 5,000.00 2,000.00 $ $ $ 30.00 10.00 1.00 $ $ $ 16,950.00 10,000.00 1,000.00 $ $ $ 3.00 8.00 8.00 $ $ $ 1,695.00 8,000.00 8,000.00 14 15 STRAW MULCHING CONTRACT ALLOWANCE 1000 1 SY ALLOW $ $ 2.00 15,000.00 $ $ 2,000.00 15,000.00 $ $ 1.00 15,000.00 $ $ 1,000.00 15,000.00 $ $ 8.00 15,000.00 $ $ 8,000.00 15,000.00 $ 154,305.00 $ 171,220.00 $ 182,710.00 1 D50 = 18", TOTAL BASE BID AMOUNT 1

LAKE VINCENT WALKWAY IMPROVEMENTS BIDS RECIEVED ON: NOVEMBER 21, 2024 ENGINEER'S TABULATION OF BIDS 4 ADP Group Inc. 5 D.L.S. Contracting CONTRACTOR NAME 27 E 33rd Street CONTRACTOR NAME 36 Montesano Road Paterson, CITY Item # Description ADRESS NJ 07514 STATE/ZIP Unit 1 LS $ 27,000.00 $ 27,000.00 $ 19,420.00 $ 19,420.00 145 1500 LF SY $ $ 12.00 36.00 $ $ 1,740.00 54,000.00 $ $ 10.00 10.00 $ $ 1,450.00 15,000.00 DENSE GRADED AGGREGATE BASE COURSE, 6" THICK 10 CY $ 100.00 $ 1,000.00 $ 50.00 $ 500.00 5 HOT MIX ASPHALT 19M64 BASE COURSE, 4" THICK 15 TON $ 260.00 $ 3,900.00 $ 300.00 $ 4,500.00 6 HOT MIX ASPHALT 9.5M64 SURFACE COURSE, 2" THICK 8 TON $ 300.00 $ 2,400.00 $ 300.00 $ 2,400.00 7 HMA WALKWAY, 3" THICK 1500 SY $ 63.00 $ 94,500.00 $ 200.00 $ 300,000.00 8 RIPRAP STONE SLOPE PROTECTION, 36" THICK (IF AND WHERE DIRECTED) 175 SY $ 100.00 $ 17,500.00 $ 100.00 $ 17,500.00 9 10 CONCRETE SIDEWALK, 4" THICK GRANITE BLOCK CURB 80 145 SY LF $ $ 200.00 50.00 $ $ 16,000.00 7,250.00 $ $ 100.00 60.00 $ $ 8,000.00 8,700.00 11 12 13 TREE ROOT BARRIER, 24" DEPTH TOPSOIL SPREADING, 4" THICK FERTILIZING AND SEEDING TYPE 'G' 565 1000 1000 LF SY SY $ $ $ 40.00 13.00 9.00 $ $ $ 22,600.00 13,000.00 9,000.00 $ $ $ 70.00 10.00 5.00 $ $ $ 39,550.00 10,000.00 5,000.00 14 15 STRAW MULCHING CONTRACT ALLOWANCE 1000 1 SY ALLOW $ $ 10.00 15,000.00 $ $ 10,000.00 15,000.00 $ $ 5.00 15,000.00 $ $ 5,000.00 15,000.00 $ 294,890.00 $ 452,020.00 2 3 4 1 D50 = 18", TOTAL BASE BID AMOUNT Amount ADRESS NJ 07004 STATE/ZIP Quantity CLEARING AND PREPARATION OF SITE, MOBILIZATION, DEMOBILIZATION REMOVE EXISTING CURB REMOVE EXISTING HMA WALKWAY Unit Price Fairfield, CITY Unit Price Amount 1