Township Council Agenda — Packet

78-25 February 11, 2025 Resolution to Authorize the Purchase of Playground Equipment/Flooring and installation through the Education Services Commission of NJ (ESCNJ) Cooperative Contracts # ESCNJ 24/25-01 and 24/25-03 Co-op # 65MCESCCPS WHEREAS, the 2023 Capital Budget for the Township of West Orange includes funds for new Playground equipment at Lafayette Park to replace existing equipment and surfacing; and WHEREAS, pursuant to the provision made in the Local Public Contracts Law N.J.S.A. 40A:11-5(2) the Township as a Local Government Unit, may without public advertising for goods or services enter into contracts already secured by the United States of America, the State of New Jersey, County or Municipality; and WHEREAS, the Township as a member of the Educational Services Commission of NJ (ESCNJ) cooperative can utilize the cooperative contracts with the following Company see quote annexed hereto for cost detail: Ben Shaffer Recreation, Inc P.O. Box 844 Lake Hopatcong, NJ 07849 NJ State Approved Co-op No. 65MCESCCPS Bid Number ESCNJ 24/25-01 and 24/25-03 Total Equipment/Flooring with Installations – NOT TO EXCEED $246,124.88 NOW, THEREFORE BE IT RESOLVED, by the West Orange Township Council that the Contract for New Playground Equipment and installation for Lafayette Park be awarded to the abovementioned company. BE IT FURTHER RESOLVED, that the Purchasing Agent, on behalf of the Township issue and execute Purchase Order for the amount awarded with funds certified available by the Chief Financial Officer. Karen J. Carnevale, R.M.C., Municipal Clerk Joe Krakoviak, Council President Adopted: February 11, 2025 I certify funds are available in Account No. 03-2829-23-0400-020 2023 Capital Budget $246,124.88 John C. Ditinyak, Chief Financial Officer

Ben Shaffer Recreation a P.O. Box 844 =) .O. SHAFFER (fo loettng NJ 07049 US Proposal TERMS REP DATE Proposal # Net 30 Scott 8/8/2024 3946-3 Tumminello BILL TO SHIP TO CONTACT West Orange Township West Orange Recreation William Kehoe Accts. Payable Dept. Lafayette Playground 66 Main Street West Orange NJ 07052 West Orange NJ 07052 As requested, we are pleased to quote the following using Bid #: ESCNJ 24/25-01: Co-op #65MCESCCPS: ITEM# / DESCRIPTION VENDOR QTy RATE AMOUNT BCI Burke Company, LLC 1.00 $71,096.00 $71,096.00 PROJECT 130-180332-3 Creative 2-5 & 5-12 Playground including 2 structures, swings , climber & signs DISCOUNT 1.00 ($4,976.72) ($4,976.72) FREIGHT 1.00 $4,500.00 $4,500.00 INSTALL BSR 1.00 $36,365.60 $36,365.60 Standard recieve/ installation of above items to manufacturer's specification, site restoration Lafayette Playground $106,984.88 The above items are priced in accordance with Bid #: ESCNJ 24/25-01; Co-op #65MCESCCPS. Freight quotes are honored for 30 days & may need to be updated before order placement. Approximate Material delivery time is 6-8 weeks after receipt of order. If installation is included that time frame shall be TBD. When placing your order, kindly advise whom the trucker should notify to schedule delivery. The trucker will make one contact and that Person must inform any other parties to coordinate delivery. Please make your Purchase Order payable to "Ben Shaffer Recreation Inc.” Prices do not include installation unless otherwise specified above, Playground Equipment must be installed over a resilient surface, Standard colors and finish are quoted unless noted. Final count is the responsibility of the contractor/purchaser. Note that assembly/installation is NOT provided. Sales Tax will be added if applicable Lafayette Playground Page 1/3 SESS

Ciwa BEN Ben Shaffer Recreation =} ‘S P.O. Box 844 P | t at t or ON Lake Hopatcong NJ 07849 US roposa TERMS REP DATE Proposal # Net 30 Scott 8/8/2024 3948-3 Tumminello BILL TO SHIP TO CONTACT West Orange Township West Orange Recreation William Kehoe Accts. Payable Dept. Lafayette Playground 66 Main Street West Orange NJ 07052 West Orange NJ 07052 As requested, we are pleased to quote the following using Bid #: 24/25-03; Co-op #65MCESCCPS: ITEM# / DESCRIPTION QTY RATE AMOUNT SPD-DIS-ESCNJSB 20.00 $1,080.00 $21,600.00 Site Preparation/Demolition - Removal/Disposal of Existing Material Per Ton - STONE-ESCNJSB 70.00 $198.00 $13,860.00 Stone Sub-Base Per Ton - thickness may vary BD-CC-12-ESCNJSB 260,00 $54.00 $14,040.00 Borders - 6" x 12" Concrete Curbs Material and Install per. Linear Foot PIPSS40-ESCNJSB 4,000.00 $14.45 $57,800.00 ARS Rubber Aromatic Standard Binder 4" 50/50* (per sq ft) thickness may vary INS-PIP-A-4-4.5-ESCNJSB 4,000.00 $6.61 $26,440.00 Install of Poured Rubber Surfacing - ARS Rubber Aromatic and Aliphatic Standard Binder - 50/50 Mix -4"-4.5" FREIGHT 1.00 $5,400.00 $5,400.00 Lafayette Surfacing $139,140.00 The above items are priced in accordance with Bid #: ESCNJ 24/25-03; Co-op #65MCESCCPS. Freight quotes are honored for 30 days & may need to be updated before order placement. Approximate delivery time is 8-10 weeks after receipt of order. When placing your order, kindly advise whom the trucker should notify to schedule delivery. The trucker will make one contact and that person must inform any other parties to coordinate delivery. Please make your Purchase Order payable to "Ben Shaffer Recreation Inc." Standard colors and finish are quoted unless noted. Final count is the responsibility of the contractor/purchaser. Note that assembly/installation is NOT provided. Sales Tax will be added if applicable. Lafayette Surfacing Page 1/3 9

Ben Shaffer Recreation a P.O. Box 844 =) .O. SHAFFER (fo loettng NJ 07049 US Proposal TERMS REP DATE Proposal # Net 30 Scott 8/8/2024 3946-3 Tumminello BILL TO SHIP TO CONTACT West Orange Township West Orange Recreation William Kehoe Accts. Payable Dept. Lafayette Playground 66 Main Street West Orange NJ 07052 West Orange NJ 07052 As requested, we are pleased to quote the following using Bid #: ESCNJ 24/25-01: Co-op #65MCESCCPS: ITEM# / DESCRIPTION VENDOR QTy RATE AMOUNT BCI Burke Company, LLC 1.00 $71,096.00 $71,096.00 PROJECT 130-180332-3 Creative 2-5 & 5-12 Playground including 2 structures, swings , climber & signs DISCOUNT 1.00 ($4,976.72) ($4,976.72) FREIGHT 1.00 $4,500.00 $4,500.00 INSTALL BSR 1.00 $36,365.60 $36,365.60 Standard recieve/ installation of above items to manufacturer's specification, site restoration Lafayette Playground $106,984.88 The above items are priced in accordance with Bid #: ESCNJ 24/25-01; Co-op #65MCESCCPS. Freight quotes are honored for 30 days & may need to be updated before order placement. Approximate Material delivery time is 6-8 weeks after receipt of order. If installation is included that time frame shall be TBD. When placing your order, kindly advise whom the trucker should notify to schedule delivery. The trucker will make one contact and that Person must inform any other parties to coordinate delivery. Please make your Purchase Order payable to "Ben Shaffer Recreation Inc.” Prices do not include installation unless otherwise specified above, Playground Equipment must be installed over a resilient surface, Standard colors and finish are quoted unless noted. Final count is the responsibility of the contractor/purchaser. Note that assembly/installation is NOT provided. Sales Tax will be added if applicable Lafayette Playground Page 1/3 SESS

Ciwa BEN Ben Shaffer Recreation =} ‘S P.O. Box 844 P | t at t or ON Lake Hopatcong NJ 07849 US roposa TERMS REP DATE Proposal # Net 30 Scott 8/8/2024 3948-3 Tumminello BILL TO SHIP TO CONTACT West Orange Township West Orange Recreation William Kehoe Accts. Payable Dept. Lafayette Playground 66 Main Street West Orange NJ 07052 West Orange NJ 07052 As requested, we are pleased to quote the following using Bid #: 24/25-03; Co-op #65MCESCCPS: ITEM# / DESCRIPTION QTY RATE AMOUNT SPD-DIS-ESCNJSB 20.00 $1,080.00 $21,600.00 Site Preparation/Demolition - Removal/Disposal of Existing Material Per Ton - STONE-ESCNJSB 70.00 $198.00 $13,860.00 Stone Sub-Base Per Ton - thickness may vary BD-CC-12-ESCNJSB 260,00 $54.00 $14,040.00 Borders - 6" x 12" Concrete Curbs Material and Install per. Linear Foot PIPSS40-ESCNJSB 4,000.00 $14.45 $57,800.00 ARS Rubber Aromatic Standard Binder 4" 50/50* (per sq ft) thickness may vary INS-PIP-A-4-4.5-ESCNJSB 4,000.00 $6.61 $26,440.00 Install of Poured Rubber Surfacing - ARS Rubber Aromatic and Aliphatic Standard Binder - 50/50 Mix -4"-4.5" FREIGHT 1.00 $5,400.00 $5,400.00 Lafayette Surfacing $139,140.00 The above items are priced in accordance with Bid #: ESCNJ 24/25-03; Co-op #65MCESCCPS. Freight quotes are honored for 30 days & may need to be updated before order placement. Approximate delivery time is 8-10 weeks after receipt of order. When placing your order, kindly advise whom the trucker should notify to schedule delivery. The trucker will make one contact and that person must inform any other parties to coordinate delivery. Please make your Purchase Order payable to "Ben Shaffer Recreation Inc." Standard colors and finish are quoted unless noted. Final count is the responsibility of the contractor/purchaser. Note that assembly/installation is NOT provided. Sales Tax will be added if applicable. Lafayette Surfacing Page 1/3 9

79-25 February 25, 2025 Resolution WHEREAS, on May 16, 2023, the Township Council for the Township of West Orange (the “Township”) adopted Resolution No. 202-23 authorizing execution of a Contract for Food & Beverage Concession at West Orange Ginny Duenkel Pool Season with Fat Daddy’z (the “Contract”); and WHEREAS, on February 13, 2024, the Township Council for the Township of West Orange adopted Resolution no. 58-24 for the first extension of the contract, and WHEREAS, the Contract provides that the Township has the right to extend the Contract for an additional one-year period for summer 2025 whereby the Fat Daddy’z shall provide Pool Concession Services for 2025 and shall pay to the Township 25% of its total sales volume for providing such Pool Concession Services for 2025; and WHEREAS, the Township seeks to exercise the option to extend the Contract for an additional and final year. NOW, THEREFORE BE IT HEREBY RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE that the Township is authorized to exercise the second of the two (2) one-year extensions for the Contract consistent with the terms set forth therein; and be it further RESOLVED that the Township Clerk shall be authorized to forward an executed copy of this resolution to Fat Daddy’z as notice of the Township’s exercise of the second and final extension option. Karen J. Carnevale, R.M.C. Municipal Clerk Adopted: February 25, 2025 Joe Krakoviak Council President

80-25 February 25, 2025 RESOLUTION AUTHORIZING THE REJECTION OF THE TWO BIDS RECEIVED FOR SOLAR CONSULTANT WHEREAS, the Township of West Orange (“Township”) sought bids for a Contract for Solar Consultant; and WHEREAS, two sealed bids were received and opened by the Township on December 20, 2024; and WHEREAS, the Township of West Orange created a committee to review said bids and is requesting that the bid specifications be modified and re-bid the procurement process; and WHEREAS, pursuant to N.J.S.A. 40A:11-13.2(d), the Township can reject the two bids when it wishes to modify the specifications; and WHEREAS, the Township will revise the specifications and re-bid said specifications; and NOW, THEREFORE,IT IS RESOLVED, by the Council of the Township of West Orange that two bids received on December 20, 2024 for Solar Consultant are hereby REJECTED pursuant to N.J.S.A. 40A:11-13.2(d) as to specifications will be revised and re-bid. Karen J. Carnevale, R.M.C. Municipal Clerk Adopted: February 25, 2025 Joe Krakoviak Council President

81-25 February 25, 2025 RESOLUTION AUTHORIZING THE REJECTION OF THE SEVEN BIDS RECEIVED FOR MINISH PARK IMPROVEMENTS WHEREAS, the Township of West Orange (“Township”) sought bids for a Contract for Minish Park Improvements; and Formatted: Font: 11 pt, Bold Formatted: Font: Bold Formatted: Font: Bold Formatted: No Spacing, Indent: Left: 0", First line: 0", Space After: 0 pt Formatted: Font: Bold Formatted: No Spacing, Indent: Left: 0", First line: 0", Space After: 0 pt WHEREAS, seven sealed bids were received and opened by the Township on February 6, 2025; and WHEREAS, pursuant to N.J.S.A. 40A:11-13.2(b), the Township can reject all seven bids when the lowest bid substantially exceeds the contracting unit’s appropriate for the goods or services; and WHEREAS, the Municipal Engineer by letter dated February 12, 2025 recommends all bids be rejected; and WHEREAS, it is the recommendation of the Municipal Engineer that the bids received for this project be rejected and the plans and specifications revised and rebid; and WHEREAS, the Township Council concurs in the foregoing recommendation of the Municipal Engineer. WHEREAS, the Township wishes to reject all bids; and NOW, THEREFORE, IT IS RESOLVED, by the Council of the Township of West Orange that all seven bids received on February 6, 2025 for Minish Park Improvements are hereby REJECTED pursuant to N.J.S.A. 40A:11-13.2(b). Deleted: . Formatted: Indent: Left: 0", First line: 0" Deleted: ements are hereby REJECTED pursuant to N.J.S.A. 40A:11-13.2(b). … Deleted: ¶ Formatted: No Spacing Formatted: Font: Bold, No underline, French (France) BE IT FURTHER RESOLVED, by the Council of the Township of West Orange to authorize that the project be re-bid. Formatted: Font: Bold, No underline Formatted: Font: Bold, No underline, French (France) Formatted: No Spacing Formatted: Font: Bold, French (France) Karen J. Carnevale, R.M.C. Municipal Clerk Adopted : February 25, 2025 Joe Krakoviak, Council President Formatted: No Spacing, Left, Indent: Left: 0", Right: 0", Space After: 0 pt Deleted: ______________________________ __________________________________ Karen J. Carnevale, R.M.C. Joe Krakoviak, Council President¶ ¶ ¶ Adopted: February 25, 2025¶

82-25 February 25, 2025 RESOLUTION AUTHORIZING THE COLLECTOR OF TAXES TO REFUND PAYMENT TO THE LISTED TAXPAYER DUE TO VETERAN EXEMPTION WHEREAS the Assessor has granted a 100% Veteran Disabled exemption to parcels listed below and a letter of eligibility from the Veteran’s Administration is on file in the Assessor’s office showing the effective date of exemption. WHEREAS, the owner or its mortgage servicer made payments after the date of exemption and tax refunds are due in the amounts listed below. NOW, THEREFORE BE IT RESOLVED by the West Orange Township Council that the Collector of Taxes and Treasurer of West Orange, be and they are hereby authorized, empowered and directed to cause to be paid to the homeowners the tax refunds due: Karen J. Carnevale, R.M.C. Municipal Clerk Joe Krakoviak Council President Adopted: February 25, 2025 I hereby certify funds are available from: Account No./Amount John Ditinyak, Chief Financial Officer

83-25 February 25, 2025 RESOLUTION AUTHORIZING THE COLLECTOR OF TAXES TO REFUND PAYMENT TO THE LISTED TAXPAYER DUE TO A DUPLICATE PAYMENT OF TAX AND/OR SEWER CHARGE WHEREAS, certain West Orange property owners or their mortgage company have made a duplicate payment for the 2025 first quarter taxes WHEREAS, the Tax Collector of the Township of West Orange has indicated that such Taxpayers or their mortgage company are entitled to refunds to the extent of such overpayments; NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange that the Tax Collector and the Treasurer of the Township of West Orange be and they are hereby authorized, empowered and directed to cause to be paid to the taxpayers on the attached list sums in full and final satisfaction of the overpayment of these charges. Block 12 Lot 6 Name & Address Atlantic Title & Settlement Service,LLC 130 Clinton Rd, Suite#201 Fairfield, NJ 07004 Amount $2,512.00 34 1.01 Corelogic Centralized Refunds PO Box 9202 Coppell, TX 75019 $3,623.00 85.04 10 Eric J. Gonzalez 3 Bradley Terrace West Orange, NJ 07052 $3,323.00 113.02 17 Corelogic Centralized Refunds PO Box 9202 Coppell, TX 75019 $3,070.00 142 13 Nick Likakis 55 Leonard St Unit4 New York, NY 10013 $5,707.00 152.22 1424.16 Corelogic Centralized Refunds PO Box 9202 Coppell, TX 75019 $2,801.00 152.27 76 Rachel Plafker Esrig 15 Redwood Ave $6,796.00