Township Council Agenda — Packet

74-25 February 11, 2025 A RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR THE PROVISION AND SUPPORT OF EDMUNDS GOVTECH SOFTWARE TO SHI INTERNATIONAL THOUGH THE NEW JERSEY COOPERATIVE PURCHASING ALLIANCE WHEREAS, the Township of West Orange has the need to update a current digital financial accounting system; and WHEREAS, SHI International of Somerset, NJ has submitted Quote #2573556 in the amount of $167,152.79, that was presented to the Chief Financial Officer, providing for the Provision and Support of Edmunds Govtech Software, a Digital Accounting System, for Finance, Tax, Utility and Purchasing; and WHEREAS, pursuant to the provision made in the Local Public Contracts Law N.J.S.A. 40A:11-5(2) the Township as a Local Government Unit, may without public advertising for goods or services enter into contracts already secured by the United States of America, the State of New Jersey, County or Municipality; and WHEREAS, the services as set forth in the Proposal submitted by SHI International will be procured through the Bergen County Cooperative Pricing System (New Jersey Cooperative Purchasing Alliance) via Contract No. CK04, subcontract 24-38 Computer Equipment and Peripherals; and WHEREAS, the Township of West Orange is a member of the Bergen County Cooperative Pricing System; and WHEREAS, the Chief Financial Officer has determined that sufficient funds to award this contract; and NOW THEREFORE, BE IT RESOLVED, that the Council for the Township of West Orange, County of Essex, State of New Jersey award the contract for the Provision and Support of Edmunds GovTech Software to SHI International at an amount not to exceed $167,152.79 for a one-year term, beginning upon program implementation and BE IT FURTHER RESOLVED, that SHI International shall provide any and all compliance information requested by the Township of West Orange Office of Purchasing; and BE IT FURTHER RESOLVED, that the Mayor, Town Administrator, or their designee are hereby authorized to execute any documents regarding the awarding of this contract, or take any action necessary to effectuate the spirit and purpose of this resolution. Karen J. Carnevale, R.M.C. Municipal Clerk Joe Krakoviak Council President Adopted: February 11, 2025 I hereby certify funds are available from Account No.: John C. Ditinyak, Chief Financial Officer