Township Council Meeting — Packet

143-25 May 20, 2025 RESOLUTION WHEREAS, on April 1, 2025 pursuant to the requirements of the Local Public Contracts Law the Township of West Orange advertised for bids for the service contract entitled “2025 The Maintenance of Various Township Owned Parcels, Including Turf Maintenance, Litter and Debris Collection, Weed Control and Fall Leaf Collection and Disposal Re-Bid” WHEREAS, on April 23, 2025 the Township received four bids for this service contract; and WHEREAS, the Purchasing Agent and Supervisor of Parks & Grounds reviewed the bid submissions which included a Base Bid and Base Bids for two additional one-year periods and alternates for three one-year periods for the years 2025, 2026 and 2027; and WHEREAS, upon review of the proposal of D’Onofrio & Son, Inc., Landscaping and based on the funds available for this service in the 2025 Operating Budget for the Township of West Orange the Township Purchasing Agent and Supervisor of Parks & Grounds recommends awarding the following Bid Items to D’Onofrio and Son, Inc., Landscaping, 47 Van Ness Terrace, Maplewood, New Jersey 07040: 1. Base Bid - 1 - Turf Maintenance, Litter & Debris Collection, Weed Control, Leaf Collection All Parcels $84,000.00 2. Alternate 1B - 1 Maintenance of Shrubs & Beds for Trees, Shrubs and Flowers All Parcels $ 9,228.75 3. Alternate 1D-1 Final Fall Clean-up $ 20,500.00 TOTAL $113,728.75 4. Alternate 6-1 Property Cleanup and Maintenance of unspecified properties: Initial Property Cleanup $150/hr. Weekly Maintenance $110/hr. Biweekly Maintenance $110/hr. Fall Cleanup $150/hr. for the period June 1, 2025 to November 30, 2025 and WHEREAS, D’Onofrio & Son, Inc., Landscaping bid the alternates for the periods April 1, 2026 to November 30, 2026 and April 1, 2027 to November 30, 2027 in the amount of $144,805.00; and WHEREAS, D’Onofrio & Sons, Inc., Landscaping complied with all bid submission requirements and is thus the lowest responsive bidder for the services described in the Base Bid and Alternates selected; and

WHEREAS, sufficient funds exist for this contract; and WHEREAS, the Township Council concurs in the foregoing. NOW THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange that a service contract entitled “2025 The Maintenance of Various Township Owned Parcels, Including Turf Maintenance, Litter and Debris Collection, Weed Control and Fall Leaf Collection and Disposal Re-Bid” be awarded to D’Onofrio & Son Inc., Landscaping, 47 Van Ness Terrace, Maplewood, New Jersey 07040 in the amount of $113,728.75 for the Base Bid-1, Alternate 1B-1, Alternate 1D-1 for the period June 1, 2025 to November 30, 2025. BE IT FURTHER RESOLVED that the unit prices bid in Alternate 6-1 for specific services for parcels not itemized in the Bid Documents be awarded to D’Onofrio and Son, Inc., Landscaping for Initial Property Cleanup $150.00 per hour, Weekly Maintenance $110.00 per hour, Biweekly Maintenance $110.00 per hour and Fall Cleanup $150.00 per hour for the period June 1, 2025 to November 30, 2025. BE IT FURTHER RESOLVED by the Township Council of the Township of West Orange that the option to extend this contract for two additional one-year periods April 1, 2026 to November 30, 2026 and April 1, 2027 to November 30, 2027, for the Base Bid and Alternates described above in the amount of $144,805.00 for each year and the unit prices in Alternates 6-2 and 6-3 be awarded to D’Onofrio & Son, Inc., Landscaping. Karen J. Carnevale, R.M.C., Municipal Clerk Joe Krakoviak, Council President Adopted: May 20, 2025 I hereby certify funds are available from: John C. Ditinyak, Chief Financial Officer BUILDING AND GROUNDS ACCOUNT NO.: 01-2010-00-7101-116 $148,228.75

THE MAINT. OF VARIOUS TOWNSHIP OWNED PARCELS, INCLUDING TURF MAINT, LITTER AND DEBRIS COLLECTION AND DISPOSAL REBID BIDS RECEIVED ON: April 23, 2025 at 11:00AM 1 Awarded By Township of West Orange on: 2 DONOFRIO & SON, INC 47 Van Ness Ter Maplewood, NJ 07040 3 4 THE SHAUGER GROUP, INC FULLERTON GROUNDS & CLARKE MOYNIHAN LANDS 429 Dodd St MAINTENANCE & CONST, LLC 229 East Orange, NJ 07107 36 Berkshire Valley Rd Kenvil, Main St NJ 07847 Andover, NJ 07821 LOW BIDDER ITEM NO. Description of Items Unit Price $84,000.00 Amount $84,000.00 Unit Price $139,948.60 Amount $139,948.60 Unit Price $213,980.00 Amount $213,980.00 Unit Price $415,541.00 Amount $415,541.00 Base Bid 2 Cost to provide services specified in Section 1.A. for parcels listed in Schedules A, B & C for the period April 1, 2026 through November 30, 2026 Yearly $112,000.00 $112,000.00 $183,538.85 $183,538.85 $244,100.00 $244,100.00 $515,842.00 $515,842.00 Base Bid 3 Cost to provide services specified in Section 1.A. for parcels listed in Schedules A, B & C for the period April 1, 2027 through November 30, 2027. Yearly $112,000.00 $112,000.00 $178,862.20 $178,862.20 $253,950.00 $253,950.00 $515,842.00 $515,842.00 Base Bid 1 Cost to provide services specified in Section 1.A. for parcels listed in Schedules A, B & C for the period June 1, 2025 through November 30, 2025 Quantity Yearly Alt 1B-1 Cost to provide services specified in Section 1.B. for parcels listed in Schedules A, B & C for the period June 1, 2025 through November 30, 2025 Yearly $9,228.75 $9,228.75 $16,589.10 $16,589.10 $36,000.00 $36,000.00 $51,620.00 $51,620.00 Alt 1B-2 Cost to provide services specified in Section 1.B. for parcels listed in Schedules A, B & C for the period April 1, 2026 through November 30, 2026. Yearly $12,305.00 $12,305.00 $16,589.10 $16,589.10 $36,000.00 $36,000.00 $64,080.00 $64,080.00 Alt 1B-3 Cost to provide services specified in Section 1.B. for parcels listed in Schedules A, B & C for the period April 1, 2027 through November 30, 2027 Yearly $12,305.00 $12,305.00 $16,589.10 $16,589.10 $37,440.00 $37,440.00 $64,080.00 $64,080.00 Alt 1C-1 Cost to provide services specified in Section 1.C. for parcels listed in Schedules A, B & C for the period June 1, 2025 through November 30,

$37,440.00 $37,440.00 $64,080.00 $64,080.00 Alt 1C-1 Cost to provide services specified in Section 1.C. for parcels listed in Schedules A, B & C for the period June 1, 2025 through November 30, 2025 Yearly $28,500.00 $28,500.00 $7,933.73 $7,933.73 $7,300.00 $7,300.00 $71,040.00 $71,040.00 Alt 1C-2 Cost to provide services specified in Section 1.C. for parcels listed in Schedules A, B & C for the period April 1, 2026 through November 30, 2026. Yearly $38,000.00 $38,000.00 $7,933.73 $7,933.73 $15,280.00 $15,280.00 $75,000.00 $75,000.00 Alt 1C-3 Cost to provide services specified in Section 1.C. for parcels listed in Schedules A, B & C for the period April 1, 2027 through November 30, 2027 Yearly $38,000.00 $38,000.00 $7,933.73 $7,933.73 $15,930.00 $15,930.00 $78,000.00 $78,000.00 Alt 1D-1 Cost to provide services specified in Section 1.D. for parcels listed in Schedules A, B & C for the period June 1, 2025 through November 30, 2025 Yearly $20,500.00 $20,500.00 $7,906.14 $7,906.14 $11,370.00 $11,370.00 $33,642.00 $33,642.00 Alt 1D-2 Cost to provide services specified in Section 1.D. for parcels listed in Schedules A, B & C for the period April 1, 2026 through November 30, 2026 Yearly $20,500.00 $20,500.00 $7,906.14 $7,906.14 $11,370.00 $11,370.00 $34,314.00 $34,314.00 Alt 1D-3 Cost to provide services specified in Section 1.D. for parcels listed in Schedules A, B & C for the period April 1, 2027 through November 30, 2027 Yearly $20,500.00 $20,500.00 $7,906.14 $7,906.14 $11,850.00 $11,850.00 $35,000.00 $35,000.00 Alt 2A-1 Cost to provide services specified in Section 1.A. for parcels listed in Schedule A for the period June 1, 2025 through November 30, 2025 Yearly $72,000.00 $72,000.00 $111,005.40 $111,005.40 $126,800.00 $126,800.00 $185,382.00 $185,382.00 Alt 2A-2 Cost to provide services specified in Section 1.A. for parcels listed in Schedule A for the period April 1, 2026 through November 30, 2026 Yearly $91,500.00 $91,500.00 $111,005.40 $111,005.40 $147,500.00 $147,500.00 $230,688.00 $230,688.00 Alt 2A-3 Cost to provide services specified in Section 1.A. for parcels listed in Schedule A for the period April 1, 2027 through November 30, 2027 Yearly $91,500.00 $91,500.00 $111,005.40 $111,005.40 $153,400.00 $153,400.00 $230,688.00 $230,688.00 Alt 2B-1 Cost

isted in Schedule A for the period April 1, 2027 through November 30, 2027 Yearly $91,500.00 $91,500.00 $111,005.40 $111,005.40 $153,400.00 $153,400.00 $230,688.00 $230,688.00 Alt 2B-1 Cost to provide services specified in Section 1.B. for parcels listed in Schedule A for the period June 1, 2025 through November 30, 2025 Yearly $7,700.00 $7,700.00 $1,503.55 $1,503.55 $1,800.00 $1,800.00 $51,200.00 $51,200.00

Alt 2B-2 Cost to provide services specified in Section 1.B. for parcels listed in Schedule A for the period April 1, 2026 through November 30, 2026 Yearly $9,800.00 $9,800.00 $1,503.55 $1,503.55 $1,800.00 $1,800.00 $68,352.00 $68,352.00 Alt 2B-3 Cost to provide services specified in Section 1.B. for parcels listed in Schedule A for the period April 1, 2027 through November 30, 2027 Yearly $9,800.00 $9,800.00 $1,503.55 $1,503.55 $1,900.00 $1,900.00 $68,352.00 $68,352.00 Alt 2C-1 Cost to provide services specified in Section 1.C for parcels listed in Schedule A for the period June 1, 2025 through November 30, 2025. Yearly $20,000.00 $20,000.00 $1,002.36 $1,002.36 $5,330.00 $5,330.00 $53,605.60 $53,605.60 Alt 2C-2 Cost to provide services specified in Section 1.C for parcels listed in Schedule A for the period April 1, 2026 through November 30, 2026 Yearly $23,000.00 $23,000.00 $1,002.36 $1,002.36 $11,240.00 $11,240.00 $53,605.60 $53,605.60 Alt 2C-3 Cost to provide services specified in Section 1.C for parcels listed in Schedule A for the period April 1, 2027 through November 30, 2027. Yearly $23,000.00 $23,000.00 $1,002.36 $1,002.36 $11,700.00 $11,700.00 $55,800.00 $55,800.00 Alt 2D-1 Cost to provide services specified in Section 1.D. for parcels listed in Schedule A for the period June 1, 2025 through November 30, 2025. Yearly $14,000.00 $14,000.00 $6,847.39 $6,847.39 $4,500.00 $4,500.00 $25,632.00 $25,632.00 Alt 2D-2 Cost to provide services specified in Section 1.D. for parcels listed in Schedule A for the period April 1, 2026 through November 30, 2026 Yearly $15,500.00 $15,500.00 $6,847.39 $6,847.39 $4,500.00 $4,500.00 $26,144.00 $26,144.00 Alt 2D-3 Cost to provide services specified in Section 1.D. for parcels listed in Schedule A for the period April 1, 2027 through November 30, 2027 Yearly $15,500.00 $15,500.00 $6,847.39 $6,847.39 $4,730.00 $4,730.00 $26,667.00 $26,667.00 Alt 3A-1 Cost to provide services specified in Section 1.A. for parcels listed in Schedule B for the period June 1, 2025 through November 30, 2025. Yearly $6,900.00 $6,900.00 $6,847.39 $3,847.39 $45,430.00 $45,430.00 $123,888.00 $123,888.00 Alt 3A-2 Cost to provide services specified in Section 1.A. for parcels listed in Schedule B for the period April 1, 2026 through November 30,

47.39 $45,430.00 $45,430.00 $123,888.00 $123,888.00 Alt 3A-2 Cost to provide services specified in Section 1.A. for parcels listed in Schedule B for the period April 1, 2026 through November 30, 2026. Yearly $9,800.00 $9,800.00 $4,009.46 $4,009.46 $52,600.00 $52,600.00 $153,792.00 $153,792.00 Alt 3A-3 Cost to provide services specified in Section 1.A. for parcels listed in Schedule B for the period April 1, 2027 through November 30, 2027 Yearly $9,800.00 $9,800.00 $4,009.46 $4,009.46 $54,810.00 $54,810.00 $153,792.00 $153,792.00 Alt 3B-1 Cost to provide services specified in Section 1.B. for parcels listed in Schedule B for the period June 1, 2025 through November 30, 2025 Yearly $3,000.00 $3,000.00 $4,009.46 $4,009.46 $1,010.00 $1,010.00 $25,632.00 $25,632.00 Alt 3B-2 Cost to provide services specified in Section 1.B. for parcels listed in Schedule B for the period April 1, 2026 through November 30, 2026 Yearly $4,200.00 $4,200.00 $1,503.55 $1,503.55 $1,010.00 $1,010.00 $26,144.64 $26,144.64 Alt 3B-3 Cost to provide services specified in Section 1.B. for parcels listed in Schedule B for the period April 1, 2027 through November 30, 2027. Yearly $4,200.00 $4,200.00 $1,503.55 $1,503.55 $1,080.00 $1,080.00 $26,667.53 $26,667.53 Alt 3C-1 Cost to provide services specified in Section 1.C. for parcels listed in Schedule B for the period June 1, 2025 through November 30, 2025 Yearly $9,200.00 $9,200.00 $1,503.55 $1,503.55 $1,450.00 $1,450.00 $16,391.00 $16,391.00 Alt 3C-2 Cost to provide services specified in Section 1.C. for parcels listed in Schedule B for the period April 1, 2026 through November 30, 2026. Yearly $10,500.00 $10,500.00 $1,002.36 $1,002.36 $3,100.00 $3,100.00 $17,210.55 $17,210.55 Alt 3C-3 Cost to provide services specified in Section 1.C. for parcels listed in Schedule B for the period April 1, 2027 through November 30, 2027. Yearly $10,500.00 $10,500.00 $1,002.36 $1,002.36 $3,250.00 $3,250.00 $18,071.07 $18,071.07 Alt 3D-1 Cost to provide services specified in Section 1.D. for parcels listed in Schedule B for the period June 1, 2025 through November 30, 2025 Yearly $2,500.00 $2,500.00 $4,009.46 $4,009.46 $1,900.00 $1,900.00 $19,224.00 $19,224.00 Alt 3D-2 Cost to provide services specified in Section 1.D. for parcels listed in Schedule B for

025 Yearly $2,500.00 $2,500.00 $4,009.46 $4,009.46 $1,900.00 $1,900.00 $19,224.00 $19,224.00 Alt 3D-2 Cost to provide services specified in Section 1.D. for parcels listed in Schedule B for the period April 1, 2026 through November 30, 2026 Yearly $3,800.00 $3,800.00 $4,009.46 $4,009.46 $1,900.00 $1,900.00 $19,608.00 $19,608.00 Alt 3D-3 Cost to provide services specified in Section 1.D. for parcels listed in Schedule B for the period April 1, 2027 through November 30, 2027. Yearly $3,800.00 $3,800.00 $4,009.46 $4,009.46 $1,990.00 $1,990.00 $20,000.00 $20,000.00 Alt 4A-1 Cost to provide services specified in Section 1.A. for parcels listed in Schedule C for the period June 1, 2025 through November 30, 2025. Yearly $18,000.00 $18,000.00 $4,009.46 $4,009.46 $17,000.00 $17,000.00 $123,888.00 $123,888.00

Alt 4A-2 Cost to provide services specified in Section 1.A. for parcels listed in Schedule C for the period April 1, 2026 through November 30, 2026 Yearly $20,000.00 $20,000.00 $4,009.46 $4,009.46 $19,700.00 $19,700.00 $153,792.00 $153,792.00 Alt 4A-3 Cost to provide services specified in Section 1.A. for parcels listed in Schedule C for the period April 1, 2027 through November 30, 2027 Yearly $20,000.00 $20,000.00 $4,009.46 $4,009.46 $20,500.00 $20,500.00 $153,792.00 $153,792.00 Alt 4B-1 Cost to provide services specified in Section 1.B. for parcels listed in Schedule C for the period June 1, 2025 through November 30, 2025. Yearly $4,500.00 $4,500.00 $1,002.36 $1,002.36 $610.00 $610.00 $25,632.00 $25,632.00 Alt 4B-2 Cost to provide services specified in Section 1.B. for parcels listed in Schedule C for the period April 1, 2026 through November 30, 2026 Yearly $6,200.00 $6,200.00 $1,002.36 $1,002.36 $610.00 $610.00 $26,632.00 $26,632.00 Alt 4B-3 Cost to provide services specified in Section 1.B. for parcels listed in Schedule C for the period April 1, 2027 through November 30, 2027. Yearly $6,200.00 $6,200.00 $1,002.36 $1,002.36 $650.00 $650.00 $26,144.64 $26,144.64 Alt 4C-1 Cost to provide services specified in Section 1.C. for parcels listed in Schedule C for the period June 1, 2025 through November 30, 2025 Yearly $8,000.00 $8,000.00 $250.59 $250.59 $580.00 $580.00 $8,154.00 $8,154.00 Alt 4C-2 Cost to provide services specified in Section 1.C. for parcels listed in Schedule C for the period April 1, 2026 through November 30, 2026 Yearly $9,500.00 $9,500.00 $250.59 $250.59 $1,115.00 $1,115.00 $8,600.00 $8,600.00 Alt 4C-3 Cost to provide services specified in Section 1.C. for parcels listed in Schedule C for the period April 1, 2027 through November 30, 2027 Yearly $9,500.00 $9,500.00 $250.59 $250.59 $1,160.00 $1,160.00 $8,990.00 $8,990.00 Alt 4D-1 Cost to provide services specified in Section 1.D. for parcels listed in Schedule C for the period June 1, 2025 through November 30, 2025 Yearly $7,500.00 $7,500.00 $2,004.73 $2,004.73 $640.00 $640.00 $17,088.00 $17,088.00 Alt 4D-2 Cost to provide services specified in Section 1.D. for parcels listed in Schedule C for the period April 1, 2026 through November 30,

73 $2,004.73 $640.00 $640.00 $17,088.00 $17,088.00 Alt 4D-2 Cost to provide services specified in Section 1.D. for parcels listed in Schedule C for the period April 1, 2026 through November 30, 2026 Yearly $9,100.00 $9,100.00 $2,004.73 $2,004.73 $640.00 $640.00 $17,088.00 $17,088.00 Alt 4D-3 Cost to provide services specified in Section 1.D. for parcels listed in Schedule C for the period April 1, 2027 through November 30, 2027 Yearly $9,100.00 $9,100.00 $2,004.73 $2,004.73 $680.00 $680.00 $17,088.00 $17,088.00 Alt 6-1 Cost to provide services specified in Section 1.E. for the period June 1, 2025 through November 30, 2025 hourly $150.00 $150.00 $62.80 $62.80 $65.00 $65.00 $250.00 $250.00 Alt 6-1 Cost to provide services specified in Section 1.E. for the period June 1, 2025 through November 30, 2025 weekly hr $110.00 $110.00 $62.80 $62.80 $65.00 $65.00 $250.00 $250.00 Alt 6-1 Cost to provide services specified in Section 1.E. for the period June 1, 2025 through November 30, 2025 bi-weekly hr $110.00 $110.00 $62.80 $62.80 $65.00 $65.00 $250.00 $250.00 Alt 6-1 Cost to provide services specified in Section 1.E. for the period June 1, 2025 through November 30, 2025 fall cleanup hr $150.00 $150.00 $62.80 $62.80 $65.00 $65.00 $300.00 $300.00 Alt 6-2 Cost to provide services specified in Section 1.E. for the period April 1, 2026 through November 30, 2026 hourly $150.00 $150.00 $62.80 $62.80 $65.00 $65.00 $260.00 $260.00 Alt 6-2 Cost to provide services specified in Section 1.E. for the period April 1, 2026 through November 30, 2026 weekly hr $110.00 $110.00 $62.80 $62.80 $65.00 $65.00 $260.00 $260.00 Alt 6-2 Cost to provide services specified in Section 1.E. for the period April 1, 2026 through November 30, 2026 bi-weekly hr $110.00 $110.00 $62.80 $62.80 $65.00 $65.00 $260.00 $260.00 Alt 6-2 Cost to provide services specified in Section 1.E. for the period April 1, 2026 through November 30, 2026 fall cleanup hr $150.00 $150.00 $62.80 $62.80 $65.00 $65.00 $310.00 $310.00 Alt 6-3 Cost to provide services specified in Section 1.E. for the period April 1, 2027 through November 30, 2027 hourly $150.00 $150.00 $62.80 $62.80 $72.00 $72.00 $260.00 $260.00 Alt 6-3 Cost to provide services specified in Section 1.E. for the period April 1,