Township Council Meeting — Packet

Township of West Orange 2025 Estimated Tax Rate 2024 TAX LEVY & TAX RATES LEVY Local $ 65,694,968.80 Library $ 2,349,615.11 School $ © 154,661,462.00 County $ 29,046,833.61 County OpenSpace $ 1,061,078.42 Local Open Space 5 548,226.54 TOTALS $ 253,362,184.48 2024 Tax Rate $ 4.684 2024 Ratables $ 5,479,930,900,00 2025 Ratables $ 10,001,287,802.00 2025 ESTIMATED TAX LEVY TAX RATE Local $ 68,979,717.24 0.690 Estimated at 105% School $ 162,836,460.00 1.628 Adopted Budget Library $ 2,828,055.36 0.028 Adopted Budget County & Open Space $ 30,129,133.60 0,301 Estimated at 102% Local Open Space $ 548,226.54 0.005 Actual TOTALS $ 265,321,592.74 2.653 Estimated 2025 Tax Rate 2.653 PREPARED AND Za ES ee CERTIFIED BY: John Ditinyak, CFO

155-25 June 24, 2025 RESOLUTION AUTHORIZING THE COLLECTOR OF TAXES TO REFUND PAYMENT TO THE LISTED TAXPAYER DUE TO A DUPLICATE PAYMENT OF TAX/AND OR SEWER CHARGE WHEREAS, certain West Orange property owners or their mortgage company have made a duplicate payment for the 2025 second quarter taxes WHEREAS, the Tax Collector of the Township of West Orange has indicated that such Taxpayers or their mortgage company are entitled to refunds to the extent of such overpayments; NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange that the Tax Collector and the Treasurer of the Township of West Orange be and they are hereby authorized, empowered and directed to cause to be paid to the taxpayers on the attached list sums in full and final satisfaction of the overpayment of these charges. Block 52.03 Lot 12 Name & Address Andrew M. Manshel, Esq 890 West End Avenue 2C New York, NY 10025 Amount $4,974.00 C0065 Corelogic Centralized Refunds PO Box 9202 Coppell, TX 75019 $1,639.00 77 35.02 Lereta, LLC Attn: Central Refunds 901 Corporate Center Dr Pomona, CA 91768 $2,765.00 113.01 94 Vested Land Services, LLC 165 Passaic Avenue, Ste#101 Fairfield, NJ 07004 $2,514.00 113.02 23 Dellicia Mellow-Joseph 9 McKinley Avenue West Orange, NJ 07052 $3.484.00 152.27 76 Rachel Plafker Esrig 15 Redwood Avenue West Orange, NJ 07052 $6,796.00 153.09 32 Corelogic Centralized Refunds $3,576.00 71.01 56

PO Box 9202 Coppell, TX 75019 158.16 2 James Macfarlan 3 West Road West Orange, NJ 07052 $4,616.00 173.06 26 Corelogic Centralized Refunds PO Box 9202 Coppell, TX 75019 $4,025.00 176.20 23 Linda Olivieri 7 Sherwood Place West Orange, NJ 07052 $3,281.36 178.01 1.01 C0186 Corelogic Centralized Refunds PO Box 9202 Coppell, TX 75019 $3,768.00 Karen J. Carnevale, R.M.C. Municipal Clerk Joe Krakoviak Council President I hereby certify funds are available from: Account No./Amount John Ditinyak Chief Financial Officer Adopted: June 24, 2025

156-25 June 24, 2025 RESOLUTION AUTHORIZING THE COLLECTOR OF TAXES TO REFUND PAYMENT TO THE LISTED TAXPAYER DUE TO VETERAN EXEMPTION WHEREAS the Assessor has granted a 100% Veteran Disabled exemption to parcels listed below and a letter of eligibility from the Veteran’s Administration is on file in the Assessor’s office showing the effective date of exemption. WHEREAS, the owner or its mortgage servicer made payments after the date of exemption and tax refunds are due in the amounts listed below. NOW, THEREFORE BE IT RESOLVED by the West Orange Township Council that the Collector of Taxes and Treasurer of West Orange, be and they are hereby authorized, empowered and directed to cause to be paid to the homeowners the tax refunds due: Karen J. Carnevale, R.M.C. Municipal Clerk Joe Krakoviak Council President I hereby certify funds are available from: Account No./Amount John Ditinyak Chief Financial Officer Adopted: June 24, 2025

157-25 June 24, 2025 A RESOLUTION TO ADOPT PROCEDURES FOR ADMINISTRATION AND INSPECTION OF FEDERAL AID HIGHWAY PROJECTS WHEREAS, the Federal Highway Administration (FHWA) provides opportunities for Local Public Agencies (LPA), such as West Orange Township, to receive Federal Aid Highway Program (FAHP or federal-aid) funds through New Jersey Department of Transportation (NJDOT); and WHEREAS, the Township of West Orange is presently the recipient of federal-aid funds through a project awarded under the NJDOT Safe Routes to Schools Program (SRTS) for West Orange Township’s Gregory Avenue and Lowell Avenue Safe Routes to School project – 2024 SRTS; and WHEREAS, the Township of West Orange as an LPA, is responsible for administering federal-aid funded projects in compliance with all federal-aid requirements established by the FHWA; and WHEREAS, the NJDOT, through its Stewardship Agreement with FHWA, is responsible for ensuring that the Township of West Orange is adequately staffed and suitably equipped to undertake federal-aid projects, and ensure that federal requirements are met; and WHEREAS, the Township of West Orange, as required by the NJDOT, has developed a Policy outlining the required procedures for the Administration of Federally Funded Transportation Projects administered through the NJDOT; NOW, THEREFORE, BE IT RESOLVED, by the Council of the Township of West Orange, County of Essex, State of New Jersey, that the Township of West Orange adopts the policy entitled, “Township of West Orange Procedure for Administration and Inspection of federal Aid Highway Projects” dated April 2024. I, Karen J. Carnevale, RMC, Municipal Clerk of the Township of West Orange, do hereby certify that the foregoing resolution was duly adopted at a Regular Meeting of the Council of the Township of West Orange held this 24th day of June, 2025. IN WITNESS WHEREOF, I have hereunto set my hand and official seal this 24th day of June, 2025. Karen J. Carnevale, R.M.C. Municipal Clerk Adopted: June 24, 2025 Joe Krakoviak Council President

Township of West Orange Procedure for Administration and Inspection of Federal Aid Projects April 2024 Page 1

Table of Contents Section Title Page 1.0 2.0 3.0 3.1 3.2 3.3 3.4 3.5 3.6 4.0 4.1 4.2 4.3 5.0 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 6.0 6.1 7.0 7.1 7.2 8.0 Introduction Administrative Responsibilities of the Township of West Orange and Responsible Charge Procurement of Professional Services Consultant Selection Request for Proposal Proposal Evaluation Process (Design & CM/CI) Award of Consultant Contract Federal Agreement for Design Services Consultant Contract Administration and Monitoring Consultant Evaluation Advertisement and Award of Construction Contracts Pre-Award of Contract-Civil Rights Approval Award of Contract Federal Agreement - Construction Construction Project Management Construction Inspection Source Documentation Buy America/Build America DBE/Trainee Compliance Contract Changes Change Orders Field Orders Change Order Protests/Disputed Work Contract Completion Final Inspection Payment Procedures Request for Partial Payment Final Payment and Project Closeout Record Retention Appendices Appendix A Appendix B Appendix C Appendix D Appendix E Appendix F Appendix G Appendix H Organizational Charts Sample RFP Sample Consultant Proposal Evaluation Guides (Design & CM/CI) Sample Consultant Performance Rating Forms (Design & CM/CI) Sample Field Order Form Sample Professional Services Agreement Title VI Policy Statement Resolution adopting these procedures 4 4 7 8 11 13 14 14 17 17 19 21 22 22 23 23 25 28 28 29 30 30 31 32 33 34 35 36 2|Page

Abbreviations ADA – American with Disabilities Act CFR‐ Code of Federal Regulations CO – Change Order DBE – Disadvantaged Business Enterprise ESBE-Emerging Small Business Enterprise FAA – Federal Aid Agreement FAR – Federal Acquisition Regulation FAHP – Federal Aid Highway Program FHWA – Federal Highway Administration MPO – Metropolitan Planning Organizational NEPA – National Environmental Policy Act NJDOT – New Jersey Department of Transportation NJDOT-BEPR -New Jersey Department of Transportation – Bureau of Environmental Program Resources LPA – Local Public Agency NJDOT – BLA- New Jersey Department of Transportation – Bureau of Local Aid PS&E – Plans, Specifications & Engineer’s Estimate QA/QC – Quality Assurance/Quality Control RC/PM – Responsible Charge/Project Manager RE – Resident Engineer RFP – Request for Proposals ROW – Right of Way SOW – Scope of Work Specifications – 2019 New Jersey Department of Transportation Standard Specifications for Road and Bridge Construction U.S.C. – United States Codes Voucher – State of New Jersey Payment Voucher NJDOT - BLA – New Jersey Department of Transportation - Bureau of Local Aid 3|Page

1.0 Introduction Federal Highway Administration (FHWA) provides opportunities for Local Public Agencies such as the Township of West Orange to receive Federal Aid Highway Program (FAHP or Federal Aid) funds through the New Jersey Department of Transportation (NJDOT) and the associated regional Metropolitan Planning Organizational (MPO). In receiving Federal Aid funds, the Township of West Orange is responsible for administering their projects while meeting all Federal requirements. The NJDOT-Bureau of Local Aid, through its Stewardship Agreement with FHWA, is responsible for ensuring that each LPA that receives FHWA funds, is adequately staffed and suitably equipped to undertake and administer Federal Aid projects. Township of West Orange must provide the supervision and inspection required to complete each project in conformance with the approved Scope of Work (SOW), plans and specifications and ensure that all Federal requirements are met. These requirements are set forth in: • • • • • • • • Title 23 United States Code (U.S.C.) –Federal Aid Highways 40 USC- Brooks Act- Selection of Architects and Engineers Title 40 U.S.C. ‐ Public Buildings, Property and Works Title 23 Code of Federal Regulations (CFR) – Highways Title 48 CFR – Federal Acquisition Regulations System Title 49 CFR -Transportation Title 49 CFR-Part 18 – Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments Uniform Act – Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, 42 USC 4601 and 49 CFR part 24, P.L. 91‐646 The purpose of this document is to provide Standard Procedures to be used by Township of West Orange for the Administration of Federally Funded Transportation Projects funded through NJDOT-BLA (Bureau of Local Aid). 2.0 Administrative Responsibilities of Township of West Orange and Responsible Charge Township of West Orange must designate a Responsible Charge (RC/PM) for each federal aid project by submitting a letter of notification to the NJDOT Local Aid District Office. The RC/PM must be a full-time Township of West Orange employee as required by Title 23 CFR 635.105(c). In addition to being a “full-time” employee of Township of West Orange, the person in “Responsible Charge” (RC) must complete the Rutgers CAIT Responsible Charge Training Course and receive a Certificate of Course

o being a “full-time” employee of Township of West Orange, the person in “Responsible Charge” (RC) must complete the Rutgers CAIT Responsible Charge Training Course and receive a Certificate of Course Completion. This Certification is valid for a three (3) year period. Responsible Charge candidates with an expired certification must be recertified by completing a Responsible Charge Training Course and obtaining a new course completion certification. The designated employee will be in “responsible charge” of all phases of the Federal Aid Project from project initiation to final payment and closeout. The RC/PM can be, if needed, acting as responsible charge on more than one project, and directing Township of West Orange personnel assigned to specific projects. The RC/PM can work in conjunction with a Resident Engineer but at a minimum, the RC/PM will be responsible for the administration and oversight of the following tasks: 4|Page