Township Council Meeting — Packet

C. Time & Labor Management TIME MANAGEMENT FEATURES INCLUDED Accurate and Efficient Cloud-based, Time and Labor Management Solution Institution-wide time & attendance system Employee time-worked tracking via web-enabled computer or smart phone application Managers can conveniently view and and approve time sheets Apply benefit-time/PTO policies to produce accurate time-off calculations for all employee groups Load specific rules unique to both union and non-union employees Employees can view their benefit-time/PTO activity & balances computer or smart phone application Employees can request time-off via web-enabled computer or smart phone Easy-to-use dashboard view configured for employees, managers and administrators Worked-time information is automatically pushed into the payroll system (a variety of time clock hardware options are available upon request) SCHEDULER MODULE FEATURES INCLUDED With your business metrics, this system can build and assign the schedule for you, using factors such as: Employee Availability, Preferences, Seniority, Cost-center Budget, Skills, Trainings/Certifications This system will help reduce labor costs (monitoring overtime), avoid over/under staffing as well as compliance risk. Helps satisfy requirements by placing the properly credentialed person into the correct position. This system will provide many helpful reports: Open Shift. Scheduled to Actual, Schedule Summary by Department, Union, Employee, etc. This system will enable employees to access and interact with their schedules through desktop or mobile device (deployed when ready). Employees can receive push notifications or email notifications when a new schedule is posted. Total below is based upon employee quantities provided to Primepoint during the discovery process. Billing will be based on the number of individual employees with a time profile in the system each month. TIME & LABOR MANAGEMENT RATE Mid-Market Edition Base Fee QTY $50.00 SUBTOTAL 1 $50.00 Includes the features listed above Per Employee Per Month Fee Time System • $4.00 377 $1,508.00 includes all employees Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF 9 Page 9 of 30

Per Employee Per Month Fee - Advanced $3.50 178 $623.00 Scheduler • includes 98 Police & 80 Fire employees Total Monthly T&L Fee Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF 10 $2,181.00 Page 10 of 30

D. ACA Annual Reporting Totals below are estimates based on quantities provided to Primepoint in the discovery process. Billing will be based on the number of unique employees paid each month. NAME RATE Per 1095C • $10.00 QTY SUBTOTAL 826 $8,260.00 This includes employees and retiree forms. Total ACA Reporting Fee Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF 11 $8,260.00 Page 11 of 30

E. Summary of Annualized Fees NAME RATE QTY SUBTOTAL Estimated HRMS Fee $4,006.50 12 $48,078.00 Estimated Payroll Processing Fee $1,985.00 12 $23,820.00 Estimated T&L Management Fee $2,181.00 12 $26,172.00 Estimated ACA Annual Reporting $8,260.00 1 $8,260.00 Total Annualized Fee $106,330.00 F. Service Implementation Fee IMPLEMENTATION FEE Customized Service and System Configuration including Standard Training $9,000.00 Standard Training is defined as "training to competency" with a maximum of 15 hours of web-based training. Additional web-based training is available upon request at $150.00/hour. One Time Fee includes historic payroll data import from the current calendar year in which service begins. See Miscellaneous Services Section for fee to import additional historic payroll data. Time & Labor Management System Configuration including Standard Training $1,500.00 Standard Training is defined as "training to competency" with a maximum of 5 hours of web-based training. Additional web-based training available upon request at $150.00/hour. Scheduler System Configuration including Standard Training $1,500.00 Standard Training is defined as "training to competency" with a maximum of 4 hours of web-based training. Additional web-based training available upon request at $150.00/hour. Total One Time Implementation Fee Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF 12 $12,000.00 Page 12 of 30

G. Time and Labor Hardware Purchase PRODUCT PRICE Primepoint offers a range of time clocks, as a current UKG user we may be able to use the existing clocks. QTY $0.00 SUBTOTAL 1 Total $0.00 $0.00 Please note: Client is responsible for shipping charges and NJ sales tax where applicable. Cost to be determined. Shipping provider (Please choose a provider): Fedex Ground Fedex Overnight Bill to Shipper Identification Number Please provide estimated shipping charges Sales tax (Please choose one): I am aware NJ sales tax will be added to the order. Our organization is sales tax exempt. Delivery & Installation Information Due to the rise in Covid-19 cases, the client will mount the hardware on the wall. Clock hardware requires power and ethernet run for each terminal. John Ditinyak Who should the hardware be sent to? Email Address: jditinyak@westorange.org Address: 66 Main Street West Orange, NJ 07052 Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF Phone Number: 13 973-325-4070 Page 13 of 30

Clock & Warranty Information • Time clock polling system requirements - Windows OS and Internet Connection. • Customer is responsible for clock installation and for maintaining data and power connectivity (Ethernet and standard power outlet needed). • Manufacturer's Warranty and Hardware Maintenance Program Information: • Timeclocks come with a 1 year manufacturer's warranty. Primepoint will arrange for repair and provide a loaner clock if needed by the next business day for any defective issue during the 1st year (excludes physical damage). • You can opt in to Primepoint's hardware maintenance program which will be billed annually beginning a year after clocks are installed to continue this coverage. • You can opt out of Primepoint's hardware maintenance program. Should you opt out and have an issue with the clock/s you assume responsibility for any service needed. The typical clock manufacturer charges $175 for diagnosis + repair parts + labor + shipping. Typical repairs require 3-6 weeks during which time you will either be without your clock/s or you can rent a short term clock from Primepoint. • Annual Hardware Maintenance Program Price Per Clock ​ Synel - $325.00 In Touch - $350.00 ZK Ultima 5- $95.00 Iris Time iT100-$275.00 Opt Out Do you want to Opt in or Opt out of the extended warranty? __________________ Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF 14 Page 14 of 30

IV. HRMS Function Descriptions ​ Document Management​ This module gives you the ability to upload company documents and forms for convenient administrative access and for employees to view in the selfservice portal, EmployeeXperience. You can also upload a document that, upon logging into the EmployeeXperience, requires employee(s) to download and acknowledge reading. A record is kept of all acknowledgements. Report Builder​ This module gives you the ability to create customizable queries that open in MS Excel. Recruitment Management & Applicant Tracking ​ This module helps you manage all the tasks associated with recruitment. Utilizing Primepoint's Recruitment Management & Applicant Tracking tool will help with all the tasks from creating a job opening, to creating the online application and collecting, organizing, and managing the applications, letters, resumes, and miscellaneous documents required. The tool will also enable you to automate many aspects of the review process. For example, rules can be customized to filter applicants based on your criteria. Searches can be performed to identify applicants previously rejected or employed by the company. Folder structures can be customized to your needs to simplify ongoing information management and archival storage. Once a person is considered a candidate, their information can be automatically passed along into the candidate part of the system, from which a hired individual's data can be automatically passed into the payroll processing, time & attendance, and basic HR system. Document Management is required. OSHA Reporting​ This module gives you the ability to record OSHA & Workers Comp accidents/injuries and generate the required 300 and 301 reports. Workflow​ This module gives you the ability to create electronic processes that can allow for approvals, capture of electronic signatures, completion of digital forms and communication. For example, when you have a new hire you can use a workflow to notify department heads or executives of the changes and then communicate to tell IT to set up the email address or computer of the employee. Changing employee salaries or pay rates may need approval from one or more staff members. A workflow can be triggered to request electronic signatures from approvers. This function will enhance efficiency for the payroll/HR administrators, converting paper-driven

one or more staff members. A workflow can be triggered to request electronic signatures from approvers. This function will enhance efficiency for the payroll/HR administrators, converting paper-driven processes to electronic processes, and centralizing the storage of important transactions with the HRMS system. Additionally, this module gives you the ability to electronically on-board new employees. New hires will receive and email from our system with a link to enroll into the EmployeeXperience, Primepoint's self-service portal. Once enrolled, new hires are asked to complete their system profile and important employment documents i.e. W-4, I-9 and other documents you require) Document Management is required. Employee Events Management​ This module will automatically track all system field changes, including the user who made the change, value of the field prior to the change, and date & time of the change. Users can log employee events in real-time, i.e. accidents, disciplinary actions, meeting notes, etc. Users can also schedule future events and be prompted when scheduled. HRMS Function Descriptions continued on the next page Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF 15 Page 15 of 30

HRMS Function Descriptions continued ​ Role Based Security​ This module gives you the ability to create user roles within the system. Roles can limit system access and/or edit rights. System users will then be assigned to the role appropriate for their position. Employee HR Profile​ This module gives you the ability to organize and maintain important information about each employee. (Performance Reviews, Education & Training Tracking, Compliance, Emergency Contacts, Dependents, Company Property, Education, Positions, etc.) Benefits Management​ *ACA Reporting and Compliance This module gives you the ability to manage all forms of employee benefits. The system will help you monitor benefit eligibility for variable-hour employees, keeping you in compliance with ACA. The system will also produce the required year-end ACA reporting. *Employee Online Benefits Election (additional cost) This function gives your employees the ability to elect benefits via the employee self-service portal. Benefits Management and Document Management are required. Position Management​ This very powerful function will help you to view your business’s staff in a new and much more efficient manner. It will assist with budget analysis, information reporting, help identify open positions, clarify the organizational structure, and much more including things unique to your business. You’ll move from an employee-centric to a position-centric view of your staff, which will provide you with new insights into your business. Our HR team will help you create organizational positions, and apply to those positions all the important attributes, such as pay ranges (min - max), wage allocations, training, education, certifications, licenses, or whatever applies to your business. Additionally, this function streamlines your HR functions by making maintenance of employees more efficient and comprehensive as they may move from one position to another. Employee Navigator Integration​ The Primepoint / Employee Navigator integration will simplify your process of managing employee benefits. Increase efficiency and improve accuracy by syncing demographic and deduction data for real-time updates in both systems. Basic Onboarding​ This module gives you the ability to electronically on-board new employees. New hires will receive an email with a link to enroll into the EmployeeXperience, Primepoint's

h systems. Basic Onboarding​ This module gives you the ability to electronically on-board new employees. New hires will receive an email with a link to enroll into the EmployeeXperience, Primepoint's self-service portal. Once enrolled, new hires are asked to complete their system profile and the following important employment documents: Federal & State W-4 and I-9. Total Compensation and Benefit Statements​ Looking at a paycheck gives employees a sense of their value, but that isn't the whole picture. In fact, many don't realize that their compensation and benefits are actually much higher than what their paycheck shows. With Primepoint's personalized Total Compensation and Benefits Statements, you can show them what they're really worth. With this flexible function, you can choose which earnings, benefits and perks to include on your statements. You can also choose from several attractive templates. Simple pie charts illustrate the distribution of the various benefits. Statements are developed to be produced on an as-needed basis. This greatly enhances your employees' overall satisfaction. Document Ref: 2MTQL-THVKB-8RYDE-6Y7VF 16 Page 16 of 30