Township Council Meeting — Packet

213-25 September 30, 2025 WHEREAS, certain West Orange property owners have made a duplicate payment for the 2025 annual sewer charge. WHEREAS, the Tax Collector of the Township of West Orange has indicated that such Taxpayers are entitled to refunds to the extent of such overpayments; NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange that the Tax Collector and the Treasurer of the Township of West Orange be and they are hereby authorized, empowered and directed to cause to be paid to the taxpayers on the attached list sums in full and final satisfaction of the overpayment of these charges. Block Lot Qual Name & Address Amount 164 C1820 Frank Gontier 20 Paris Circle West Orange, NJ 07052 $400.00 1 Karen J. Carnevale, R.M.C. Township Clerk Michelle Casalino Council President Pro Tempore Adopted: September 30, 2025 I hereby certify funds are available from: Account No./Amount John Ditinyak, Chief Financial Officer

214-25 September 8, 2025 RESOLUTION WHEREAS, the following charitable organization(s) have applied for a Raffle License which raffle is to be conducted within the Township of West Orange, NOW THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange, that the Municipal Clerk is hereby authorized to issue a license to conduct a raffle by the following organization (s) at the place (s) and time(s) set opposite their respective name(s): Organization Type of Event/Date Place RL No. ICHS Blue Lion Club Of Immaculate Conception HS of Montclair 10.13.25 On Premise Merchandise 90 Rock Spring Rd 7923 ICHS Blue Lion Club Of Immaculate Conception HS of Montclair 10.13.25 On Premise 50/50 90 Rock Spring Rd 7924 NJ Law Enforcement Police Officers Brotherhood 10.24.25 Off Premise 50/50 1 Crest Dr 7925 Parents Guild of Lacordaire Academy 11.14.25 On Premise Merchandise 350 Pleasant Valley Way 7926 Jewish Federation of Greater MetroWest NJ 11.18.25 On Premise Merchandise 750 Eagle Rock Ave 7927 Karen J. Carnevale, R.M.C. Township Clerk Adopted: September 30, 2025 Michelle Casalino Council President Pro Tempore

215-25 September 30, 2025 RESOLUTION OF THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE, COUNTY OF ESSEX, STATE OF NEW JERSEY AUTHORIZING THE GOVERNING BODY AND MAYOR TO AWARD A FINAL DESIGN (FD) PHASE CONTRACT TO GREENMAN-PEDERSEN INC. WHEREAS, the Federal Highway Administration (FHWA) authorized funding up to the amount of $248,325.86 for Professional Engineering Services for Final Design (FD) Activities for the TAP 2020 Washington Street Corridor Improvement Project (Section 1); and WHEREAS, this authorization was based on the scope of work and budget agreed upon by the Township of West Orange and the New Jersey Department of Transportation (NJDOT) Division of Local Aid; and WHEREAS, the scope of work in this authorization includes Final Design (FD) Activities; and WHEREAS, it is necessary for the Township to enter a design contract between the Township of West Orange and Greenman-Pedersen, Inc. for the FD Activities; and WHEREAS, the funding agreement has been executed by the NJDOT to begin this work; and WHEREAS, the project must be completed by December 30, 2028; NOW THEREFORE BE IT RESOLVED, by the Township Council of the Township of West Orange and the Mayor are authorized to award the attached Final Design Contract. BE IT FURTHER RESOLVED that the Clerk is hereby directed to return four (4) original signed and sealed copies of the attached agreement along with three (3) signed/sealed Resolutions for submission to the New Jersey Department of Transportation (NJDOT). BE IT FURTHER RESOLVED that the NJDOT will receive an initial billing (payment voucher) from the Township for the Final Design phase no later than 3 months after the NJDOT has concurred in the award of the FD contract, and will receive subsequent billings in accordance with the terms of the agreement. Attest and Affix Seal: Karen J. Carnevale, R.M.C., Municipal Clerk Adopted: September 30, 2025 Michelle Casalino Council President Pro Tempore

215-25 DEPARTMENT OF TRANSPORTATION P.O. Box 600 Trenton, New Jersey 08625-0600 PHILIP D. MURPHY FRANCIS K. O°CONNOR Governor Commissioner TAHESHA L. WAY Lt. Governor August 20, 2025 Zayibeth Carballo, PE, PLS, PP, CME,CFM,CFS Assistant Municipal Engineer Township of West Orange 25 Lakeside Avenue West Orange. NJ 07052 Re: MODIFICATION NO. 1 TO FEDERAL AID AGREEMENT Washington Street Corridor Improvement Project Township of West Orange, Essex County Federal Project No.: DO0S806 State Job No.: 6122315 Dear Mr. Carballo: On August 01, 2025, the Federal Highway Administration (FHWA) authorized additional funding in the amount of $ 248,325.86 for the final design (FD) costs associated with the above captioned Federal Aid Highway Program project. This authorization was based on the scope of work and budget agreed upon by West Orange Township and the Division of Local Aid. Enclosed please find a copy of Modification No. 1, to Federal Aid Agreement 2023-DT-DLA-507, for the subject project. Please return three (3) original signed and sealed copies of the attached agreement modification for execution by the Department. Although not required for the modification, if passed per your entity's procedures, please provide three (3) copies of original signed/sealed Resolutions. As a reminder, WORK CANNOT BEGIN ON FD ACTIVITIES UNTIL THIS AGREEMENT MODIFICATION IS EXECUTED BY NJDOT. Any costs associated with FD activities incurred prior to NJDOT execution of this agreement modification will be deemed non-participating and ineligible for reimbursement. If you have any questions, please contact Mahmood Afrina Khandakar at (609) 963-1998. Sincerely, Ana beh Mahmood Afrina Khandakar Project Management Specialist 3 Division of Local Aid and Economic Development “IMPROVING LIVES BY IMPROVING TRANSPORTATION” New Jersey Is An Equal Opportunity Employer « Printed on Recycled and Recyclable Paper

NEW JERSEY DEPARTMENT OF TRANSPORTATION LOCAL AID & ECONOMIC DEVELOPMENT TRENTON, NEW JERSEY AGREEMENT MODIFICATION Contract ID: 24 70007 MODIFICATION NO. 1 FEDERAL PROJECT NO. D00S806 DATE August 20, 2025 PROJECT Washington Street Corridor Improvement Project LOCATION Township of West Orange, Essex County SPONSOR Township of West Orange AGREEMENT DATE _ 11/08/2023 AGREEMENT NO. — 22023-DT-DLA-507 IN ACCORDANCE WITH THE PROVISIONS OF THE ABOVE NOTED AGREEMENT, THE SPONSOR AND THE STATE AGREE TO THE CHANGES TO THE AGREEMENT AS FOLLOWS: 3.1 The State hereby awards a Grant of federal funds, available on a reimbursement basis, in the amount of $199,070.68 for the period of performance (“Project Fund”). Neither the State, FHWA, nor USDOT shall provide funding greater than this amount under this Agreement. The Subrecipient acknowledges that neither the State, FHWA nor USDOT are liable for payments that exceed this amount. 3.2 The Project shall be completed by November 30, 2026, unless either terminated or extended by written authorization of the State. CHANGE TO: 3,1 The State hereby awards a Grant of federal funds, available on a reimbursement basis, in the amount of $447,396.54 for the period of performance (“Project Fund”). Neither the State, FHWA, nor USDOT shall provide funding greater than this amount under this Agreement. The Subrecipient acknowledges that neither the State, FHWA nor USDOT are liable for payments that exceed this amount. 3.2 The Project shall be completed by December 30, 2028, unless either terminated or extended by written authorization of the State. Additional Funds Original Agreement Amount (PE) $199,070.68 CERTIFICATION OF FUNDS This Modification Amount (Mod. 1 FD) $248,325.86 Modified Agreement Amt (PE+Mod1) $447,396.54 Barbara DeLucia, Director of Accounting and Date Original Agreement Compl. Date 11/30/2026 Auditing Revised Agreement Compl. Date 12/30/2028 FOR PROGRAM USE ONLY: ACCEPTED Document No. y G2, Registration No. (Sponsor) ate RECOMMENDED CERTIFICATION ACCEPTANCE PROJECTS Marquis McEwen, Project Management Specialist 1 Date This Mod. is approved for Federal participation Local Aid Mahmood A Khandakar, Project Management Specialist 3 Date Deval Desai, Director, Local Aid & Economic Date Roval.Aid Development

AGREEMENT SUMMARY FY2020 TRANSPORTATION ALTERNATIVES DESIGN ASSISTANCE WEST ORANGE WASHINGTON STREET CORRIDOR IMPROVEMENT PROJECT CONSULTANT: Greenman - Pedersen, Inc. ADDRESS: 520 US Highway 22, Suite 200 Bridgewater, NJ 08807 OWNER: Township of West Orange 66 Main Street, Room 106 West Orange, NJ 07052 PROJECT TITLE: TAP — 2020 ~ Washington Street Corridor Improvement Project TOTAL BUDGET: $470,494.54 Federal (FHWA) Transportation Alternatives Program) Preliminary Engineering: $199,070.68 Final Design Engineering: $248,325.86 Construction Engineering Services: $23,098.00 Estimated Page | of 23 July 2025 TAP Amendment #1 Standard Agreement

AGREEMENT AMENDMENT #1 FINAL DESIGN SERVICES FOR FY2020 TRANSPORTATION ALTERNATIVES DESIGN ASSISTANCE WEST ORANGE WASHINGTON STREET CORRIDOR IMPROVEMENT PROJECT This AMENDMENT #1, entered into on ; 2025, by the TOWNSHIP OF WEST ORANGE, a municipal corporation of the State of New Jersey, hereinafter called “OWNER,” and Greenman-Pedersen, Inc., hereinafter called “GPI.” WHEREAS, OWNER has received a grant commitment from the New Jersey Department of Transportation (NJDOT) under the 2020 Transportation Alternatives Program for final design funding for the Washington Street Corridor Improvement Project (PROJECT), and WHEREAS, NJDOT has also made available a Design Assistance Program to fund the design of the PROJECT using federal funds and an approved engineering firm from a pool of firms established by NJDOT, and WHEREAS, OWNER has selected GPI from the NJDOT pool to provide Design Assistance for this PROJECT, and WHEREAS, OWNER and GPI have entered into an AGREEMENT on the 21st day of December 2023, to provide Design Services for Preliminary Engineering, Final Design Engineering and Construction Engineering for the PROJECT, and WHEREAS, the AGREEMENT may be amended to commit funding for Final Design Services and Construction Engineering Services, when OWNER has determined that these services are ready to proceed, and WHEREAS, OWNER has determined that the PROJECT may proceed to Final Design. WHEREAS, GPI has provided a scope and fee proposal for final design services for the PROJECT, dated August 29, 2022 revised June 25, 2025, identified as AGREEMENT AMENDMENT #1 — EXHIBIT A, NOW THEREFORE, GPI agrees to perform final design services for the PROJECT in accordance with the proposed scopes of services and cost proposals identified as Exhibit A, and GPI further agrees to perform final design services for the PROJECT in accordance with the articles set forth in the AGREEMENT, and OWNER agrees to reimburse GPI for all eligible final design costs for the PROJECT in accordance with the articles set forth in the AGREEMENT. The following costs are applicable for Final Design Services: (1) Direct Labor Costs: $76,309.02 (2) Indirect Costs (163.41% Overhead): $124,696.57 (3) Profit/Fixed Fee (22.5% of Labor): $17,169.53 (4) Non-Salary Direct Expenses $3,250.00 (5) Subconsultant Costs $26,900.74 TOTAL Page 2 of 23 July 2025 TAP Amendment #1 Standard

ead): $124,696.57 (3) Profit/Fixed Fee (22.5% of Labor): $17,169.53 (4) Non-Salary Direct Expenses $3,250.00 (5) Subconsultant Costs $26,900.74 TOTAL Page 2 of 23 July 2025 TAP Amendment #1 Standard Agreement

AGREEMENT AMENDMENT #1 FINAL DESIGN SERVICES FOR FY2020 TRANSPORTATION ALTERNATIVES DESIGN ASSISTANCE WEST ORANGE WASHINGTON STREET CORRIDOR IMPROVEMENT PROJECT Except to the extent modified herein, all terms and conditions of the original Agreement shall continue in full force and effect. IN WITNESS WHEREOF, the parties have executed this subcontract as of the day and year first above written ATTEST/SEAL TOWNSHIP OF WEST ORANGE, NJ By: Karen J. Carnevale, RMC Susan McCartney Municipal Clerk Mayor GREENMAN-PEDERSEN, INC. ay / (o.Mawond cite R. Okamoto 8/25/2025 Brian W. Mausert, P.E. 8/25/2025 Contracts Manager Executive Vice President/ Branch Manager Page 3 of 23 July 2025 TAP Amendment #1 Standard Agreement

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