Township Council Meeting — Packet

261-26 September 29, 2026 RESOLUTION WHEREAS, on January 20, 2026, the Township Council of the Township of West Orange (the “Township”) entered into an agreement (the “Agreement”) through Resolution 26- 26, with Deena B. Rosendahl, Esq., of Cleary, Giacobbe, Alfieri, Jacobs, LLC, (“Special Counsel”) for the purpose of conducting a confidential investigation of the allegations of a personnel matter concerning the acts of an official or employee of the Township in his/her official capacity; and WHEREAS, the Agreement set forth Special Counsel was to be compensated at a rate of $185.00 per hour, in a total amount not to exceed $7,500.00; and WHEREAS, Resolution 26-26 set forth that the Township Council may authorize further encumbrances if necessary; and WHEREAS, in the course of conducting the investigation, it was determined that Special Counsel should offer training services and undertake revisions to the Personnel Manual, based on the findings of the confidential investigation, which required additional funds outside the original $7,500.00; and WHEREAS, it is agreed that Special Counsel shall provide training services at a flat rate of $2,000.00; and WHEREAS, the Personnel Manual updates are estimated to take a total of 25 hours (including 5.6 hours already undertaken), at a rate of $185.00 an hour, for a total fee of $4,625.00; and WHEREAS, the Township desires to fund Special Counsel with additional encumbrances, in an amount not to exceed $6,625.00. NOW THEREFORE, BE IT RESOLVED by the Mayor and Township Council of the Township of West Orange, in the County of Essex, State of New Jersey that Deena B. Rosendahl, Esq., of Cleary, Giacobbe, Alfieri, Jacobs, LLC, be and is hereby approved for an additional encumbrance in an amount not to exceed $6,625.00; and BE IT FURTHER RESOLVED, that compensation for services rendered shall be claimed, approved and paid in the manner set forth in N.J.S.A. 40A:5-16 and pursuant to the professional service agreement entered into between the parties on January 20, 2026; and

BE IT FURTHER RESOLVED, that this Resolution shall be made available in the Clerk’s office for reasonable inspection in accordance with applicable law. I, Karen J. Carnevale, Township Clerk for the Township of West Orange, County of Essex, State of New Jersey, do hereby certify this is a true and correct copy of the resolution adopted by the Township Council at its Regular Meeting held on September 29, 2026. Karen J. Carnevale, R.M.C. Susan Scarpa, Council President Township Clerk Adopted: September 29, 2026 I hereby certify funds are available from Account No. John C. Ditinyak Chief Financial Officer

262-26 September 29, 2026 RESOLUTION AUTHORIZING A REFUND WHEREAS, on June 3, 2026, Mona Boewe, , West Orange, NJ 07052 provided a security deposit in the amount of $125.00 for the rental of Katz Community Center on September 12, 2026; and WHEREAS, a security deposit is returned following the rental of the Katz Community Center if it is determined that the rental agreement has been complied with and the condition of the hall is deemed satisfactory; and WHEREAS, Mona Boewe is due a refund because she has complied with the rental agreement and all conditions were satisfactorily met; and WHEREAS, the Recreation Department is requesting a refund for Mona Boewe in the amount of $125.00; and NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange that the cost of the security deposit for Katz Civic Center be returned Mona Boewe at her residence, , West Orange, NJ in an amount of $125.00. Karen J. Carnevale, R.M.C. Susan Scarpa, Council President Township Clerk Adopted: September 29, 2026 I hereby certify funds are available from Account No. 12-6830-00-0490-010 $125.00 John C. Ditinyak, Chief Financial Officer

263-26 September 29, 2026 RESOLUTION WHEREAS, N.J.S.A. 52:34-6.2(b)(3) and local finance notice 2012-10 authorizes a municipality to utilize a national cooperative for the purchase of goods and services in lieu of a formal procurement process pursuant to the Local Public Contract law; and WHEREAS, Sourcewell is a service cooperative created under the laws of the state of Minnesota authorized to act as a nationally recognized cooperative through which government entities purchase goods and services from vendors contracting with Sourcewell; and WHEREAS, the Township of West Orange (the “Township”) desires to enter into an Agreement with Sharp Electronic Corporation for the purchase of muti use copiers; and WHEREAS, Sharp Electronic Corporation is a vendor who holds a contract with Sourcewell through January 10, 2029 for muti use copiers under Contract #112124-SEC; and WHEREAS, the Township has previously acted in accordance with New Jersey public procurement statutes and regulations to formally join Sourcewell as a nationally recognized cooperative for the purchase of goods and services and has maintained an active membership with Sourcewell since 2015 under membership #2819; and WHEREAS, the Purchasing Agent has advertised on the Township Website on September 3, 2026 a Notice of Intent, pursuant to the Local Finance Notice 2012-10 to utilize the Sourcewell Cooperative Contract #112124-SEC with Sharp Electronic Corporation, 100 Paragon Drive, Montvale, NJ 07645 and provided a comment period to allow vendors a mechanism to provide alternate proposals; and WHEREAS, there were no comments presented; and WHEREAS, the Township’s Purchasing Agent has determined that the cost for entering into an agreement for the purchase of multi-use copiers with Sharp Electronic Corporation would provide the Township a cost savings compared to engaging in a procurement process to obtain the same services; and WHEREAS, Alltech Business Solutions an authorized dealer for Sharp Electronic Corporation has prepared a quote for the multi-use copiers, annexed hereto as Exhibit “A” and NOW THEREFORE, BE IT RESOLVED, by the Township Council of the Township of West Orange, that the Township is

on has prepared a quote for the multi-use copiers, annexed hereto as Exhibit “A” and NOW THEREFORE, BE IT RESOLVED, by the Township Council of the Township of West Orange, that the Township is authorized to utilize Sharp Electronic Corporation and purchase the copiers from the authorized dealer Alltech Business Solutions through its contract with Sourcewell for 2 multi-use copiers for the Planning/Building and Engineering Department in amount not to exceed $11,021.86; and be it further

RESOLVED, that a copy of this Resolution shall be made available in the Clerk’s office in accordance with applicable law. Karen J. Carnevale, R.M.C. Susan Scarpa Township Clerk Council President Adopted: September 29, 2026 I hereby certify funds ae available from: John C. Ditinyak, Chief Financial Officer 2

263-26 EXHIBIT “A”

ltech SALES QUOTE Sales Quote No: SQ1481 . Date: 8/10/26 Business Solution’ Account No: 02820 Bilt To: TOWNSHIP OF WEST ORANGE Ship To: TOWNSHIP OF WEST ORANGE 66 MAIN STREET 66 MAIN STREET WEST ORANGE, NJ 07052 WEST ORANGE, NJ 07052 USA USA John Florey ; : UPS - Ground Net 30/1.5% Late Fee thereafter 9/9/26 BP-51C26, BP-S1C26 26PPM COLOR MFP Systems (Sourcewell) 2.00 EA $5,360.93 Pick up for disposal Pick up old equipment for disassemble and disposal 2.00 EA $150.00 Payment is due according to specified terms. Monthly finance charges will be Incurred on all past due Subtotal $14,021.86 balances. All Hardware and Software purchases are due upon recelpt. All clalms for loss or damage must be Discount $0.00 reported in 10 days. r Freight $0.00 Sales Tax $0.00 Sales Order Tota! $11,021.86 762 Fairfield Avenue Kenilworth, NJ_07033 908-241-2000 Page 1 of 1

263-26 SIMPLY SMARTER BUSINESS Complete line of MFPs, Professional Displays, Laptops, and Accessories Contract #

SHARP. BP-51C26 / BP-51C31 / BP-51C36 / BP-51C45 Networked Digital Color Copier Built for today’s dynamic workstyles, these color document systems feature an intelligent design that offers seamless, secure collaboration while supporting sustainability in modern office environments. Integrated access to popular cloud services, as well as enhanced cloud-based device management make it easy to streamline communication while ensuring maximum up- time. Sharp's award-winning touchscreen display is easy to navigate, enabling users to execute their jobs quickly and efficiently. \ These MFPs leverage the latest technology to help users manage their workflow and get their work done with ease and efficiency. Innovative features like Al assisted scanning with auto skew correction and image format detection ensure scanned documents are processed correctly. Elegant exterior design offers a contemporary color scheme, soft-close paper drawers, and easy-roll casters to make this series a perfect fit for any office environment. The Essentials Series utilizes leading, multi-layered security features to help ensure your document data and personal information remains safe. Features ata glance ° 26 | 31/36 / 45 PPM Black & White - 26 / 31 / 36 / 45 PPM Color Output - Networked Paper capacity maximum: 6,300 sheets > 650 Standard - One 550 sheet paper drawer and 100 sheet bypass tray > Optional Stand with (1) x 550 sheet paper drawer > Optional Stand with (2) x 550 sheet paper drawers > Optional Stand with (3) x 550 sheet paper drawers > Optional Stand with (1) x 550 sheet paper drawer + 2,100 sheet split tandem paper drawers > Optional 3,000 sheet large capacity tray Leading security features such as BIOS Integrity Check with self-recovery, Firmware Attack Prevention and Intrusion Detection help safeguard against potential threats ° ° ° Inner Folding Unit option offers a variety of fold patterns, including c-fold, z-fold and others * Standard 100-sheet reversing single-pass document feeder scans documents at speeds up to 80 images per minute ° ‘Collaborate with remote workers using popular cloud services, such as Microsoft Teams, Google Drive™, Dropbox and others * Smart controller design ensures maximum device uptime with self-healing features that remediate CPU errors and automatic firmware updates that keep the device current Provides seamless access to