129-26 (Exhibit A) STV-consultant-ageement_2026-01-05.pdf

Gregory Avenue and Lowell Avenue Safe Routes to School Preliminary Engineering, Final Design, and Construction Engineering Services Page 17 Preliminary Engineering – Scope of Work impacts are not anticipated. There are no additional permits anticipated. No mitigation is anticipated. If the anticipated permits or fees change upon agency consultation, a supplement may be required. b. Complete Environmental Plans (4585) In coordination with NJDOT, STV will collect and assemble supporting information, engineering analysis and environmental reports. STV will prepare and complete the environmental plans showing environmental and regulated resources, soil erosion and sediment control plans, permit tracking information, and required notes. 11. Landscape a. Complete Landscape Architectural Design (4265) If stormwater management basins are needed, landscaping will be required. STV will prepare a final landscape architectural plan. STV will prepare specifications and details and calculate final quantities and costs of all items. 12. REPORTS AND SUBMISSIONS a. Prepare Soil Erosion and Sediment Control Report , Plans and Specifications (4410) STV will prepare and submit the Soil Erosion and Sediment Control (SESC) Plans, report, application, and supportive documents as necessary for Soil Conservation District certification. The plans will include any and all measures, details and notes as required. STV will prepare the SESC Plans based on engineering/design, local need, and district requirements, incorporating the controls and features identified in the SESC standards, SESC plans, report and supportive documentation as necessary. STV will submit the SESC Report and Plans as necessary to the County Soil Conservation District for their review and approval. This scope includes any and all plan, report, application and supportive document revisions needed for SCD certification. b. Prepare Final Design Submission Package (4290) STV will prepare the Final Design (FD) Submission package according to the NJDOT Quality Management

ication. b. Prepare Final Design Submission Package (4290) STV will prepare the Final Design (FD) Submission package according to the NJDOT Quality Management Guidelines. The package should include: • Specifications • Buy America provisions • Transmittal letter indicating the distribution of all FD Submission deliverables • Designer FD Submission Certification • Final Plans (prints only) with copies to the appropriate review units. • Special Provisions • Construction Cost Estimate • Construction Schedule c. Resolve Final Design Submission Comments (4830) STV will address and resolve all comments provided by the RC and team as a part of the review process. Once all comments are resolved, the RC and team will inform STV that the project can proceed to PS&E. d. Submit PS&E Package (4840) Following the resolution of all comments made by NJDOT on the Final Design Submission, STV will make the final revisions to the plans, specifications and estimates. STV will submit the PS&E package, which

Gregory Avenue and Lowell Avenue Safe Routes to School Preliminary Engineering, Final Design, and Construction Engineering Services Page 18 Preliminary Engineering – Scope of Work will include the followings: • Design Plans- electronic • Designer PS&E Certification • Construction Schedule and Narrative • Approved Design Communications Report • Quantity Calculations and Design Calculations • Specifications E. CONSTRUCTION ENGINEERING SERVICES PROJECT MANAGEMENT 1. PROJECT MANAGEMENT STV will maintain open communications with the designated person in responsible charge (RC) of this West Orange project and team, including but not limited to the Administrator, to effectively develop a conceptual safety improvement plan and perform final design in an expeditious manner. We will prepare monthly invoices, progress reports, and schedule updates. It is anticipated that the project duration will be an estimated 6 months. This scope shall include any, and all equipment, material, licensing, insurance, personnel and training as necessary to complete said scope in both a safe and timely manner. STV personnel will be fully trained, attentive, responsible to all matters pertaining to their own personal safety, the safety of others in their group and being supplied with personal protective equipment and measures as needed. F. CONSTRUCTION SUPPORT SERVICES 1. ADVERTISEMENT AND BIDS a. Prepare Advertising Package (5010) STV will prepare and submit the advertising bid package to the RC and team and NJDOT for review which will include the Advertisement for Bids memo. The NJDOT will then receive FHWA Authorization. The public announcement, as required by law, invites bids for construction work to be performed. The Advertisement for Bids will be placed in all major newspapers three weeks before bid date to inform contractors of the Contract’s availability. c. Prepare Bids (5030) Under this task, STV will review and prepare responses to all Contract inquiries (RFIs) from Contractors or Suppliers. All inquiries submitted

c. Prepare Bids (5030) Under this task, STV will review and prepare responses to all Contract inquiries (RFIs) from Contractors or Suppliers. All inquiries submitted by the posted deadline (except requests for Bid date extension) will be documented and responded to via addendum prepared by STV. The addendum is reviewed by the RC and team prior to posting. Contractors are required to acknowledge all addenda posted before the opening of bids. A bid will not be accepted if the Bidder has not acknowledged all addenda posted. d. Pre-Bid Meeting A pre-bid meeting will be held and attended by STV to clarify contract document information and answer any questions from the potential bidders. During the meeting, contractors will be advised to avoid front- loading the job and avoid bidding penny or dollar values for items costing much more. The meeting will be documented, and minutes prepared and disseminated to the bidders. 2. CONTRACT AWARD a. Award Contract (5050) After bids are received, the RC and team will perform a legal review of all the bids to identify material defects and reject bids. The RC and team will then adjust the bid rankings based on the legal review. STV will then certify the individual bid prices that make up each contractor’s total bid. STV will organize and tabulate the bids so that they are ranked by cost and can be compared across bid items. STV will review the

Gregory Avenue and Lowell Avenue Safe Routes to School Preliminary Engineering, Final Design, and Construction Engineering Services Page 19 Preliminary Engineering – Scope of Work two lowest bids for conformity with the Contract and compare the bids. The RC and team will then make a recommendation to accept the proposal of the lowest responsible bidder and award or reject the bids. b. Execute Contract (5070) The RC and team will prepare and send the Contract to the selected Contractor. Within fourteen (14) days of the date of Award or Conditional Award, the selected Contractor shall properly and duly sign the Contract. The selected Contractor signs and returns the Contract with a performance bond and a payment bond. After the Contract is executed, STV will prepare the Notice to Proceed (NTP) and both the executed contract and the NTP will be sent to the selected Contractor. c. Hold Pre-Construction Meeting (5080) The RC and team will hold a pre-construction meeting between the Township of West Orange, NJDOT, the selected Contractor and other key stakeholders at which a project overview will be provided, and initial project contacts will be established. 3. CONSTRUCTION a. Perform Construction (5100) During the construction duration of the project, the following tasks will be performed: I. Field Visits / Meetings STV personnel will be available to attend meetings with the Contractor, RC, NJDOT, and the inspection team throughout the CES phase. STV will prepare for and attend up to six (6) meetings. STV’s presence at these meetings will allow for feedback on the Contractor’s progress and help ensure that the construction is implemented in general conformance with the contract documents and specification. STV will provide answers to questions that relate to the design, permits and construction issues. II. Requests for Information (RFI) STV will be available to respond to Contractor and inspector questions by telephone and/or email on an as-needed basis, including written RFIs.

nformation (RFI) STV will be available to respond to Contractor and inspector questions by telephone and/or email on an as-needed basis, including written RFIs. STV will provide written responses to the Contractor and inspector team which could include sketches or diagrams. STV will prepare a memorandum of record to document each RFI received along with the date of response. For the purpose of this proposal, STV anticipates seven (7) RFI responses. III. Review of Shop Drawing and Contractor Submittals STV will review submittals in accordance with the project plans and specifications for structural, roadway, drainage, or any other items submitted by the contractor and/or his subcontractors/suppliers for concurrence. For the purposes of this proposal, STV anticipates four (4) shop drawings and three (3) Contractor submittals including the Lightweight Fill Materials submittal. IV. Change of Plans STV will prepare Change of Plan documents for this project on an as-needed basis. Unforeseen field conditions and other unanticipated events/conditions sometimes require the plans to be changed to accommodate the identified condition. For the purposes of this proposal, STV anticipates two (2) Changes of Plan. V. Construction Schedule Monitoring STV will review the contractor’s Construction Project Management (CPM) Baseline schedule submission to ensure that it follows the contract documents. The CPM Baseline schedule will be checked and analyzed to ensure that durations and work sequences are acceptable. STV will present the contractor’s schedule to the RC and team for concurrence with the contractor’s work plan. We will

Gregory Avenue and Lowell Avenue Safe Routes to School Preliminary Engineering, Final Design, and Construction Engineering Services Page 20 Preliminary Engineering – Scope of Work also provide review comments to the RC with recommendations regarding acceptance. VI. Utility Coordination STV will provide utility support services for the duration of the project. STV will coordinate with the impacted utility owners located within the project limits. This will include coordinating conflicts associated with the schedule and any unforeseen utility conflicts which may arise during construction. For the purpose of this proposal, STV anticipates two (2) field meetings. VII. Process Construction Change Requests (5140) The Township of West Orange with NJDOT approval has the right to make changes to the project scope at any time, including altering the Contract, altering the requirements of an item, increasing or decreasing the quantities of any item, or deleting any item. Design changes are made based on field observations that may be requested by the inspection team or the Contractor. STV will prepare any required change orders, which are written orders that modify the contract and are subsequently provided to the Contractor. 4. CLOSE OUT a. Final Acceptance (5170) Upon completion of all construction work, the Contractor submits the paperwork for Project Completion and for Final Acceptance. At this time, the RC and team will perform the Final Acceptance Inspection. If the RC and team deem that all work is not completed satisfactorily, the contractor will be notified and provided a corrective action list. The Contractor will address all concerns and complete the work to the RC and team’s satisfaction. b. As-built plans Upon final acceptance of the project, STV will prepare the as-built plans from the mark-up by the inspection team and a field survey. The inspection team is responsible to deliver to STV a marked-up set of construction plans with as-built quantities

the mark-up by the inspection team and a field survey. The inspection team is responsible to deliver to STV a marked-up set of construction plans with as-built quantities (marked up “white plans”) and prepare an As-Built Summary. The inspection team will certify on the key sheet, that the project has been constructed in conformity with the original plans, specifications and modifications, if any, as described in the approved change orders and signs and dates the certification.

Project No. ______________ EXHIBIT B COMPENSATION SCHEDULE [to be inserted] 06 – Professional Services Agreement (Exhibit B) Page 10 of 10 Rev. 12/2024

Safe Routes to School West Orange Township APPROVED PROPOSED MAN- CLASSIFICATION RATE RATE HOURS SALARY PROJ MGR P-VII $ 85.77 $ 85.77 124 $ 10,635.48 SEN ENG P-V $ 89.30 $ 89.30 603 $ 53,847.90 PROJ ENG P-IV $ 70.15 $ 70.15 718 $ 50,367.70 ENGR P-III $ 53.12 $ 53.12 798 $ 42,389.76 ASSOC ENG P-I $ 38.98 $ 38.98 64 $ 2,494.72 SEN PLAN P-IV $ 93.63 $ 93.63 42 $ 3,932.46 PLAN P-II $ 49.52 $ 49.52 84 $ 4,159.68 SEN. DRAFT ET-V $ 46.56 $ 46.56 456 $ 21,231.36 TOTAL 2,889 $ 189,059.06 PRELIMINARY ENGINEERING SUBTOTAL 1,518 $ 96,591.96 FINAL DESIGN W/ ESCALATION SUBTOTAL 1,108 $ 94,727.23 CONSTRUCTION SERVICES W/ ESCALATION SUBTOTAL 263 $ 20,569.07 Total Salary $ 211,888.25 Overhead (141.48%) $ 299,779.51 Fixed Fee (19.5% of direct labor) $ 41,318.21 SUBTOTAL Direct Labor $ 552,985.97 Direct Expenses Geotechnical Drilling (including test pits & infiltration testing) $ 19,000.00 Geotechnical Laboratory Testing $ 2,000.00 Travel (by personal auto) $ 500.00 Reproductions & Printing $ 1,000.00 Other $ 600.00 Postage