Township Council Meeting — Packet

311-24 November 12, 2024 FOR PURCHASE OF FIREFIGHTER FRX TURNOUT GEAR UNDER NJ STATE CONTRACT #T0790 BLANKET # 17-FLEET-00811 WHEREAS, the Township of West Orange Fire Department has hired two new firefighters and shall supply turn out gear and replace nine existing employee’s gear; and WHEREAS, the State Contract authorized dealer can supply the Township with all the Fire Departments requirements under its state contract #T0790 Blank #17- FLEET-00811 for Firefighter Protective Clothing and Equipment; and WHEREAS, pursuant to the provision of N.J.S.A. 40A: 11-12, a Contracting Unit may, without advertising for bids, purchase any materials, supplies or equipment under any contract or contracts for such materials, supplies or equipment entered into on behalf of the State by the Division of Purchase and Property in the Department of the Treasury. NOW BE IT RESOLVED, by the Municipal Council of the Township of West Orange hereby authorizes the purchase of Firefighter Clothing from NJ Fire Equipment Co, 119- 131 Route 22 East, Green Brook, NJ 08812 an authorized dealer for the about contract in the amount of not to exceed $51,794.05. BE IT FURTHER RESOLVED, by the Municipal Council of the Township of West Orange that this resolution together with a property executed purchase order shall constitute an agreement between the Township and NJ Fire Equipment Co. subject to all conditions applicable to the current State Contract. Karen J. Carnevale, R.M.C., Municipal Clerk Bill Rutherford, Council President Adopted: November 12, 2024 I certify funds are available from Account No. 2024 ARP Grant: 01-2040-41-2000-224 John C. Ditinyak, Chief Financial Officer

311-24 New Jersey Fire Equipment Co. Qu ote 119-131 Route 22 East Green Brook, NJ 08812 Date Quote # 9/30/24 26568 Name / Address Contact: COD Vecchio Township of West Orange Phone: 973-325-4175 West Orange Fire Department 415 Valley Road West Orange, NJ 07052 PO# Terms Rep FOB Net 30 KW Item Description Delivery Qty Cost Total NJSC Fire Dex New Jersey State Contract Fire-Dex T-0790 0.00 (17DPP00100) Firefighter Protective Clothing & Equip. Award Summ. NJ NJSC Master Blanket # 17-FLEET-00811 Fire-Dex Gear Fire-Dex NFPA PPE Coat & Pant Built to 11) 4,708.55 51,794.05 current FD specifications, @ current NJ State Contract Price. Dex-Pro 3D Le... |Dex-Pro 3D leather glove, gauntlet cuff NJFE 11 0.00 Courtesy HCJSTNBJM FIRE DEX "Captain Jim" Double layer 6.2 oz 11 0.00 hood NJFE Courtesy $51,794.05 Phone # E-mail Total (732) 968-2121 info@njfe.com Signature:

312-24 November 12, 2024 Resolution To Authorize The Purchase Of Bleachers And Installation Through The Bergen County Cooperative (NJCPA) Cooperative Contracts # NJCPA COOP BC-BID-24-35 WHEREAS, the Township of West Orange applied for a grant and were approved to receive funds from the NJ Department of Community Affairs for Improvements to Degnan Field in the approximate amount of $110,000.00; and WHEREAS, pursuant to the provision made in the Local Public Contracts Law N.J.S.A. 40A:11-5(2) the Township as a Local Government Unit, may without public advertising for goods or services enter into contracts already secured by the United States of America, the State of New Jersey, County or Municipality; and WHEREAS, the Township as a member of the Bergen County (NJCPA) cooperative can utilize the cooperative contracts with the following Company annexed hereto for cost detail: Ben Shaffer Recreation, Inc P.O. Box 844 Lake Hopatcong, NJ 07849 NJ State Approved Co-op No. 11-BECCP Bid Number BC-BID-24-35 Co-op # 11-BECCP Total Equipment with Installations NOT TO EXCEED - $79,623.57 NOW, THEREFORE BE IT RESOLVED, by the West Orange Township Council that the Contract for new bleachers and installation for Degnan Field be awarded to the above-mentioned company. BE IT FURTHER RESOLVED, that the Purchasing Agent, on behalf of the Township issue and execute Purchase Order for the amount awarded with funds certified available by the Chief Financial Officer. Karen J. Carnevale, R.M.C., Municipal Clerk Bill Rutherford, Council President Adopted: November 12, 2024 I certify funds are available from Account No. 01-2040-41-9044-224 John C. Ditinyak, Chief Financial Officer

Exhibit “a”

i i Ben Shaffer Recreation BEN P.O. Box 844 i ter FER Lake Hopatcong NJ 07849 US P ro posal EATION : TERMS REP DATE Proposal # Net 30 Scott 10/24/2024 4380-4 : Tumminello : BILL TO SHIP TO CONTACT ' West Orange Township West Orange Recreation William Kehoe : Accts. Payable Dept. Degnan Park 66 Main Street West Orange NJ 07052 NJCPA COOP BC-BID-24 West Orange NJ 07052 35 As requested, we are pleased to quote the following BC-BID-24-35; using Co-op #11-BECCP. ! National : NG-1018,5ADA_CL-BCCPA Recreation 2.00 $22,103.86 $44,207.72 i Systems ! ADA Series Bleachers Chain-link Guardrail (customized to make 1 C-36A-0802100C04 36" elev. 8 row x 21'-0" bleacher Net seating capacity 81 +4 ADA seats | | DISCOUNT 1.00 ($884.15) (9884.15) FREIGHT 1.00 $2,950.00 $2,950.00 Freight MHL BSR 230.00 $145.00 $33,350.00 Man-Hour Labor recieve/unload/build on existing Degnan Bleachers Page 1/4 en

Ben Shaffer Recreation SEN O. Box 844 * SHAFFER r: P p | RECREATION Lake Hopatcong NJ 07849 US ro osa TERMS REP DATE Proposal # Net 30 Scott 10/24/2024 4380-1 Tumminello BILL TO SHIP TO CONTACT West Orange Township West Orange Recreation William Kehoe Accts, Payable Dept. Degnan Park 66 Main Street West Orange NJ 07052 NJCPA COOP BC-BID-24 West Orange NJ 07052 35 As requested, we are pleased to quote the following BC-BID-24-35; using Co-op #11-BECCP Degnan Bleachers $79,623.87 The above items are priced In accordance with BC-BID-24-36; using Co-op #11-BECCP Approximate delivery time is 14-16 weeks after receipt of order. When placing your order, kindly advise whom the trucker should notify to schedule delivery. The trucker will make one contact and that person must inform any other parties to coordinate delivery Please make your Purchase Order payable to "Ben Shaffer Recreation Inc." Standard colors and finish are quoted unless noted. Final count is the responsibility of the contractor/purchaser. Note that assembly/installation is NOT provided. Sales Tax will be added if applicable. Aluminum angls understructure with 8” Rise / 24" Run 36 inch elevation, 63 inch clear front walkway 2 x 10 anodized aluminum seat plank with poly end caps Double 2 x 10 mill finish aluminum foot plank with aluminum end caps 1 x 6 riser rows 1 - 7 and (2) 1 x 6 top row risers mill finish (4) 4'-6" wide vertical aisle with mid aisle handrail 1 set of entry stairs Chain link guardrail system (1) Switch Back ADA accessiblility ramp + 4 Wheel chair spaces **Economical mill finish foot plank and risers have been specified on this quote. NRS will not be responsible for discoloration or staining (dark black, brown, or white residue) resulting from unavoidable condensation that occurs during packing, transporting and storage, preceding and/or during installation. Removal of theses stains or replacement of boards upon completion of installation is not part of this contract because stained mill finish boards meet all specified requirements, A clear anodized finish may be quoted at an additional cost to avoid potential discoloration or staining. Degnan Bleachers Page 2/4

Ben Shaffer Recreation BER P.O. Box 844 P | SHAFFER p RECREATION Lake Hopatcong NJ 07849 US ro osa TERMS REP DATE Proposal # Net 30 Scott 10/24/2024 4380-1 Tumminello Scott Tumminello Ben Shaffer Recreation Inc. Vice President, CPSI Scott@BenShaffer.com P: 973-294-5970 if you agree to the terms set forth in this proposal, please fill out name, signature, and date to confirm approval: Estimate Approved By Signature Date P.O, Number Trucker Contact Trucker Phone Ship To Address Degnan Bleachers. Page 3/4

Conditions of Installation RE: Installations of equipment are subject to the following conditions and/or exclusions. Unless otherwise specifically included in the accompanying quote, Ben Shaffer Recreation and its contracted installers are not responsible for the following. If non-included services are needed, additional charges will apply and be billed at the contract cost: « — Unforeseen obstructions (such as in sub-surface) resulting in delayed installation or additional removal fees (rock, pipes, old building or site debris, hidden borders, oversized footings or other items that may be discovered during the excavation and removal process) Accepting delivery and/or checking maierials Storage/security of materials at jobsite Relocation or transport of materials to jobsite Site preparation (grading, drainage, etc.) Finish work to site area (borders, protective surfacing) Removal/ Disposal of existing equipment Off-site disposal of shipping materials (cardboard, crating, ete.). Shipping materials will be neatly stacked on site, or placed in an on-site dumpster provided by site owner/manager. Equipment not included as part of original project number Any permits or clearance by utility companies and/or local building departments if applicable » Site security for rubber safety surface installation provided by others. ¢ — Ifthere are no on-site provisions for disposition of excavated footing materials (i.e. soil, blacktop, rocks, etc.) NOTE: You should contact your utility companies directly to clear the area for all utilities prior to ordering equipment. Any necessary changes in equipment or layout can then be done prior to start of construction, You must indicate that the mark-out is for survey only. Customer is responsible for locating any privately owned! utilities. We cannot be responsible for any damage to | water, gas or other utilities as a result of owner's failure to clear underground plans. If finish work is being done by installer (borders, protective surfacing), direct access for delivery trucks must be provided. If site is to be graded or leveled, this must be coordinated and approved by installer to ensure adequate anchorage for structure. The owner shall hold Ben Shaffer Recreation harmless in the event of injury due to lack of, or insufficient, resilient surface. Sharp objects (/.6., soorts spikes, heeled shoes, etc.) will

tructure. The owner shall hold Ben Shaffer Recreation harmless in the event of injury due to lack of, or insufficient, resilient surface. Sharp objects (/.6., soorts spikes, heeled shoes, etc.) will damage rubber surface and void surface warranties Ben Shaffer Recreation and its sub-contractors are in no way responsible for any issues associated with product design, manufacturing defect, lack of resilient surfacing or maintenance thereof, | have read, understood, and agree to the above conditions. Signed: Print Name: Date: Please sign/save and email to sales@benshaffer.com: or print and fax to 973-663-4615. : Degnan Bleachers Page 4/4 A EPR SP EEE ESS

313-24 November 12, 2024 Resolution Authorizing Disposal of Surplus Property WHEREAS, the Township of West Orange is the owner of certain surplus property which is no longer needed for public use; and WHEREAS, the Township is desirous of selling said surplus property in an “As is” condition without express or implied warranties. NOW THEREFORE, BE IT RESOLVED by the West Orange Council of the Township of West Orange: (1) The sale of the surplus property shall be conducted through Municibid pursuant to State Contract 19-GNSV1-00696 in accordance with the terms and conditions of the State Contract. The terms and conditions of the agreement entered into with Municibid is available online at www.municibids.com and available on the Township Website. (2) The sale will be conducted online and the address of the auction site is www.municibid.com at a date and time to be determined. (3) There is no listing fee charged to the Township. (4) The sale will be conducted pursuant to N.J.S.A 40A:11-36 and Local Finance Notice 201915. (5) A list of the surplus property is attached as “Exhibit A” hereto. (6) The surplus property as identified shall be sold in an “as-is” condition without express or implied warranties with the successful bidder required to execute a Hold Harmless and Indemnification Agreement concerning use of said surplus property. (7) The Township reserves the right to accept or reject any bid submitted. Karen J. Carnevale, R.M.C. Municipal Clerk Bill Rutherford Council President