Township Council Meeting — Packet

waterfront projects as well as various improvement developments. Management: Our management approach allows us to provide our services in very economical fashion and the team we have assembled will be able to accelerate project delivery while lowering costs. Location: We are conveniently located in Florham Park, only 10 minutes from the Township, making us capable of responding to any emergent matters in a quick and efficient manner. Thank you for the opportunity to submit this proposal. Since we have already been prequalified, we have opted to withhold general marketing materials. If you require any additional information or have questions about our experience, please don’t hesitate to reach out to me directly at (973) 585-5266 or via email at pscott@mnwe.com. Respectfully submitted, Phill Scott, PE Project Manager

TABLE OF CONTENTS TITLE SECTION Cover Letter Technical Proposal 1 Key Personnel Organization Chart Resumes 2 Evidence of Insurance 3

MATRIXNEWORLD Engineering Progress SECTION 1 — TECHNICAL PROPOSAL

PROJECT UNDERSTANDING & APPROACH, SCOPE OF SERVICES, AND FEES PROJECT UNDERSTANDING & APPROACH Matrix New World Engineering, Land Surveying and Landscape Architecture, PC (Matrix) has successfully executed and delivered on multiple concurrent large-scale and complex contracts for public agencies (Federal, State, and County), private corporations, architects, engineering firms, and commercial and residential developers. By providing full-service engineering and landscape architectural services that range from preliminary site assessment and investigation to conceptual layout and design to development of detailed site drawings and construction specifications, Matrix combines architectural design skills with the scientific principles of engineering and the broad development knowledge of urban planning to develop aesthetic and practical relationships with the land. Client satisfaction is always our main goal and thus we ensure that staff availability and qualifications are never a compromise. A primary contact and project manager will provide a direct link between Matrix personnel and the Township of West Orange (Township) for consistent direction and collaboration, but the entirety of Matrix’s staff and management are available when needed or warranted. Our current workload is steady yet flexible. We prefer to maintain control over our growth and make sure we are never over- or under-staffed. We presently have sufficient capacity to give the Township our undivided attention to meet project goals and deadlines, and we do not anticipate any change to this for the duration of the project. We also plan to utilize the same managers and staff throughout the project to ensure consistency. Matrix acknowledges the schedule that was outlined in the RFP. We will make every effort to meet the schedule and notify the Township if we anticipate any deviations from the schedule. It is our understanding that the Township wishes to improve the area around Crystal Lake and provide some upgrades to the Oskar Schindler Performing Arts Center (OSPAC) space. The elements that may be incorporated into the design are as follows: Crystal Lake       Reconstruct/repair the approximately half mile walking path around the perimeter of the lake Provide lighting for the walking path. Due to the shallow bedrock visible at the site, we recommend providing low voltage lighting (bollard

tely half mile walking path around the perimeter of the lake Provide lighting for the walking path. Due to the shallow bedrock visible at the site, we recommend providing low voltage lighting (bollard type) for the walkway to limit the amount of excavation that would be required. Provide additional site benches and trash receptacle along the walking path. Locate a small, prefabricated shade structure with seating. We recommend this is located at the paver plaza area to take advantage of the views across the lake. Locate and design a floating dock that could be used for fishing and boating on the lake. The dock should be located at the paver plaza area. A small concrete wall already exists at the edge of the lake in this area. Replacement of the small pedestrian bridge. This could be potentially eliminated by routing pedestrians to the sidewalk along Boland Drive. 1

Oskar Schindler Performing Arts Center  Design and placement of speakers for the existing sound system.  Provide an LED type entrance sign. It is our understanding that the Township will select a sign that our team will locate and provide power to.  Provide for barrier free seating areas for the outdoor amphitheater space.  Recommend an area for the location of a food truck.  Design a small playground area if possible. SCOPE OF SERVICES The scope of services is described in detail below: PHASE 1 - FIELD INVESTIGATION/RECONNAISSANCE ITEM 1: KICK OFF MEETING AND EXISTING CONDITIONS Matrix will attend a kick-off meeting with the Township to discuss the goals for the park and gather readily available information about the park from the Township. This will include an initial discussion on the type and number of facilities and the construction budget for potential park improvements. This will also be the time to discuss potential areas of concern and specific areas in need of review prior to visiting the site. As part of this item, Matrix will review the available information to fully understand the conditions as they are today, which will set the foundation for the creation of the concept plan for the park. In addition, Matrix staff will visit the site to evaluate any areas of concern brought to our attention by the Township and to assess the overall condition of the park space. Matrix will attend up to two (2) meetings as part of this task. FIXED FEE: $2,500.00 ITEM 2: WETLANDS DELINEATION Matrix will perform a field delineation to establish the jurisdictional limits of existing wetlands and open waters on the project site. The delineation will be conducted consistent with the 1989 Federal Manual for Identifying and Delineating Jurisdictional Wetlands which is the methodology required pursuant to the Freshwater Wetlands Protection Act Rules (NJAC 7:7A). The wetland boundary will be marked with numbered flagging placed at 50- to 75-foot intervals. We will also record soil, hydrologic, and vegetation data at intervals along the wetland boundary and take photographs at representative locations. FIXED FEE: $7,000.00 ITEM 3: SURVEYING SERVICES Matrix understands the area required to provide land surveying services in support of the above referenced project and as shown in Fig.1 below to be as described as follows. 2

Fig.1 Approximate Survey Area Topographic Survey Matrix will schedule on-site work with the project manager from your office who will work directly with facility management. Matrix will need full access to the property with parking available for their vehicles if convenient public parking is unavailable.  Matrix will prepare a Base Map utilizing aerial orthographic photographs downloaded from an on-line source with field data to supplement planimetric features plus tax map parcel data to be provided by the Township in CAD for the preparation of Concept Plans;  Matrix will provide a Boundary and Topographic for OSPAC and Crystal Lake for the preparation of permitting and construction plans;  Matrix will at a minimum map the location of wetlands, buffers, riparian zones, limits of the 100Year Flood Hazard Area (FHA) and top of bank location as per Professional Wetlands Scientist and Engineer;  Location of tree canopy around the lake will be established during survey field operations; 3

 Sufficient topographic information will be provided for the design of proposed curb ramps and ADA accessible areas;  Matrix will establish horizontal control based on North American Datum 1983 (New Jersey State Plane Coordinate System-NAD 83) and North American Vertical Datum 1988 (NAVD 88), utilizing GNSS static methods and closed loop traverses;  Benchmark(s) to be set on site for future use;  Matrix will establish the water surface elevation of Crystal Lake.  Matrix will provide an Existing Conditions/Survey Control plan;  As determined in consultation with the Project Engineer and the Township of West Orange as needed, Matrix will coordinate utility mark-outs Matrix will map all surface features including all existing elevations, high and low points, contour lines at 1-ft-intervals, elevations and street grades, utility casting, manholes, fire hydrants, catch basins and invert elevations of catch basins, pipes and drainage structures (e.g., size, material, type, rim/grate elevation, and invert elevations at the inlet and outlet), existing site furniture (including but not limited to fences, sign poles, benches, tables, light and utility poles, etc.), tree centerline, diameter and breast height (DBH) and drip line locations of trees 6” DBH and above, tree stump centerlines and diameters, tree pit extents, driveways, curb cuts, crosswalks, ramps, stairwells, existing buildings and structures. Matrix will utilize conventional land survey, plus possible combinations of 3D laser scanning and SLAM LiDAR technologies to perform this survey. Conventional survey equipment will also be used for establishing survey control and collecting topography in shadow areas not included in the 3D laser scan. Matrix will use Leica GNSS equipment to establish benchmarks and horizontal survey control on site. Matrix will map underground utilities, engaging the services of a subsurface utility provider (GPR) is excluded, to obtain Level B SUE survey per ASCE Standard Guideline for the Collection and Depiction of Existing Subsurface Utility data in areas designated by the Project Engineer. Matrix will also depict Water and Sewer mapping on the survey. Exclusions and assumptions made for this proposal:  The Client will provide Matrix with the existing topographic, property boundary, and utility mapping or information if pertinent to the project.  It will be

d assumptions made for this proposal:  The Client will provide Matrix with the existing topographic, property boundary, and utility mapping or information if pertinent to the project.  It will be the responsibility of the Client to provide and coordinate the scheduled access to the site for Matrix staff as needed.  Matrix will provide deliverables as specified in the RFP. Matrix will provide all electronic copies in Civil3D AutoCAD 2024 format (or other AutoCAD version if required).  Soft-Dig is not included in this proposal.  Construction stakeout/layout is not included in this proposal.  The proposal does not include TV scanning of the storm and sanitary lines.  The proposal does not include cleaning of the storm/sanitary lines.  The proposal does not include a designated tree survey.  The proposal does not include wetland delineation services under the survey task.  Matrix will locate wetland delineation markers set by others. 4

“Service delays associated with any acts of war, acts of God, acts of a legislative, administrative, or judicial entity, or other forms of Force Majeure, including but not limited to fires, floods, hurricanes, unusually severe weather, disease, and pandemic, will not constitute grounds for default. It is expressly recognized that any of these events may result in disruptions of work due to restrictions on access to legal documents, record plans, and work sites. Based upon the effect of the Force Majeure on the performance of the Work, Matrix will be granted a time extension and compensated for time expended pursuant to its good faith attempts to achieve the Work. (Client’s) remedy for any delay caused by Force Majeure will be the negotiation of an equitable adjustment of the project schedule.” It will be the responsibility and expense of the client to supply Matrix with access to the subject and adjoining properties and/or permits along with traffic safety control if required by any State, County, local authority, or the Township. This will also include the additional cost for safety personnel and/or police presence. No work will be performed outside the limits of the subject property boundary if the abovementioned property access, highway access, and/or traffic safety is required and not provided to Matrix. A separate authorization from the client will be requested prior to beginning any field work if traffic safety is required. Any delays to the field or office work, caused by not having proper access to the site or adjoining properties, and/or for traffic safety, the client will then be invoiced in accordance with the current Matrix fee schedule. FIXED FEE: $18,000.00 PHASE 2 - DESIGN ITEM 1: CONCEPT PLAN Upon completion of Phase 1 Items 1, 2 and 3, Matrix will review the data found in our field investigation and create one concept plan for the project that will incorporate as many of the requested program elements as possible. Due to the nature of the site, not all the desired improvements may be possible to construct in this location. Matix will analyze the best locations for the improvements based on the results of the tasks above. A color rendered concept plan will be presented to the Township for review and comment. This will be the basis for the discussion with the New Jersey Department of Environmental Protection (NJDEP) at the preapplication