Township Council Meeting — Packet

Zayibeth Carballo-Township Engineer Township of West Orange October 25, 2024 OSPAC/Crystal Lake D. NJDEP PERMIT SUBMISSION PACKAGE 1. Pursuant to NJAC 7:13-2.3(b), a flood hazard area exists along every regulated water that has a drainage area of 50 acres or greater. If a regulated water has a drainage area of less than 50 acres, the water does not possess a flood hazard area that is regulated under this chapter. Based upon the documentation attached to the RFP, and our independent review, the Crystal Lake has a drainage area of approximately 23 acres. Therefore, Flood Hazard Area permitting relating to flood hazard areas is not anticipated, or included in this proposal. However, it is acknowledged that permitting will be required for disturbance in the Riparian Zone. 2. Crystal Lake is tributary to the Rahway River. Pursuant to NJAC 7:9B-1.15(f), the Rahway River is not a Category One Water. Therefore, design considerations, including mitigation, for Category One Waters are not anticipated or included in this proposal. 3. Prepare combined application for Freshwater Wetlands (FWW) Letter of Interpretation (LOI) and FWW General Permits (GP) for the improvements shown on the accepted Concept Plan. The need for an FWW Individual Permit (IP) is not anticipated. Potential permits are as follows: a. General Permit 2―Underground utility lines. b. General Permit 11―Outfalls and intake structures. c. General Permit 17--Trails and boardwalks. d. General Permit 19―Docks and piers. e. General Permit 20―Bank stabilization f. General Permit 21―Above ground utility lines. g. General Permit 25― Minor channel or stream cleaning for local government agencies. E. HUDSON-ESSEX-PASSAIC SOIL CONSERVATION DISCTRICT (SCD) 1. Complete SCD application forms. 2. Include Soil Erosion and Sediment Control Plan, with construction details, in the plan set. 3. Prepare Engineering Report. 4. Complete revisions as may be requested by SCD. 5. Request NJDEP Stormwater General Permit Authorization (RFA). F. FINAL DESIGN OF CONSTRUCTION PLANS GPI assumes the need for the preparation and submission of two separate sets of bid construction documents. One set will be prepared in advance for work not under NJDEP jurisdiction. A second set for work requiring NJDEP permits will also be prepared. The following sequence is for each bid package submission: 1. Finalize preliminary plans incorporating

ot under NJDEP jurisdiction. A second set for work requiring NJDEP permits will also be prepared. The following sequence is for each bid package submission: 1. Finalize preliminary plans incorporating permit conditions and contract items in comprehensive plans set to be reviewed by the Township. Prepare preliminary cost estimate for the project. 2. Coordinate a Final Design meeting with Township officials to establish consensus of the final design. Page | 3

Zayibeth Carballo-Township Engineer Township of West Orange October 25, 2024 OSPAC/Crystal Lake 3. Coordinate and attend a Public Presentation meeting for the project. 4. Following plan approval by Township, prepare construction plans, specifications and estimate to be supplemented by the West Orange front-end documents to be provided by the Township. Adherence to bid schedule is contingent upon timely responses from the Township with respect to choosing the make and model of site improvements such as light fixtures, entrance sign, floating dock, seating, pedestrian bridge, playground equipment and surface type, etc. as may be applicable to the ultimate content of the improvements. G. BID PHASE 1. Assemble 20 copies of two bid packages with separate work scopes. The first bid package will include those work items not under the jurisdiction of the NJDEP permitting process and is anticipated to be advertised in the Spring of 2025. The second bid package will include those work items requiring NJDEP permits and is anticipated to be advertised in July of 2025. Bid packages will be provided to the Township of West Orange for distribution to bidders. 2. Respond to Requests for Information (RFI) from prospective bidders. 3. Issue addenda and/or clarifications as required. 4. Attend bid opening and prepare Recommendation of Award. H. CONSTRUCTION ADMINISTRATION SERVICES 1. Coordinate Pre-Construction Meeting with successful bidder and Township officials. Township to provide list of Township officials to be invited to the Pre-Construction Meeting. 2. Chair Pre-Construction Meeting and provide draft minutes to all attendees within one week of meeting. Minutes to be amended based upon attendee comments and become final one week from distribution of draft minutes. 3. Provide full-time construction observation and prepare daily observation reports. 4. Review and respond to change order requests by contractor. 5. Review and respond to payment requests by the contractor. 6. Perform initial project completion walk-through and punch list preparation. 7. Perform final project walk-through for final approval. 8. This item is specifically limited to 150 hours of construction management and 800 hours of construction observation. This is based on an assumed five month construction period encompassing both construction contracts as proposed above. I. ALTERNATE CONSTRUCTION

management and 800 hours of construction observation. This is based on an assumed five month construction period encompassing both construction contracts as proposed above. I. ALTERNATE CONSTRUCTION ITEMS The RFP sets forth a number of significant alternate construction items that are being considered. The listing below represents our understanding of the scope of work involved with each of the alternate items. It is expected that the Township will advise which, if any, of the alternate items will be included in the project at the Kick-off/Concept Plan meeting as noted in Scope Item B2, herein. Changing the inclusion or exclusion of an alternate item during the design process may result in extra design fees. Page | 4

Zayibeth Carballo-Township Engineer Township of West Orange October 25, 2024 OSPAC/Crystal Lake The following is offered: 1. Fishing Pier and Floating Dock It is anticipated that these will be pre-manufactured items chosen by the Township. This item will require NJDEP permitting, representation on the plans and construction details, and in the technical specifications. Additional construction administration will also be required in the form of shop drawings, inspections, and payment coordination. The work performed by GPI specifically is limited to the foundation design of the pier and/or dock. The structural design is to be performed by a professional engineer, licensed in the State of New Jersey, under the responsibilities of the pier and/or dock vendor. 2. Paddle Boat/Kayak Launch Area This item will require NJDEP permitting, representation on the plans and construction details, and in the technical specifications. Additional construction administration will also be required in the form of shop drawings, inspections, and payment coordination. The work performed by GPI specifically is limited to the foundation design of the paddle boat/kayak launch area. The structural design is to be performed by a professional engineer, licensed in the State of New Jersey, under the responsibilities of the paddle boat/kayak launch area vendor. 3. Prefabricated Pedestrian Bridge This item will require NJDEP permitting, representation on the plans and construction details, and in the technical specifications. Additional construction administration will also be required in the form of shop drawings, inspections, and payment coordination. The work performed by GPI is limited to the foundation design of the bridge. The structural design is to be performed by a professional engineer, licensed in the State of New Jersey, under the responsibilities of the bridge vendor. 4. Small Shoreline with Outdoor Shower This item will require NJDEP permitting, representation on the plans and construction details, and in the technical specifications. Additional construction administration will also be required in the form of shop drawings, inspections, and payment coordination. The work will assume that the showers are basically a shower head over a concrete pad that will drain to the surface. It is also assumed that water will be available from one of the existing structures and that

ill assume that the showers are basically a shower head over a concrete pad that will drain to the surface. It is also assumed that water will be available from one of the existing structures and that structure will have sufficient space and utility capacity for a water heater, if desired. GPI will design piping and utility connections associated with this item. 5. Seating Area Pavilion It is anticipated that this will be a pre-manufactured item chosen by the Township. This item will require representation on the plans and construction details, and in the technical specifications. Additional construction administration will also be required in the form of shop drawings, inspections, and payment coordination. The work performed by GPI will include foundation design for the pavilion. The structural/architectural design is to be performed by a professional engineer, licensed in the State of New Jersey, under the responsibilities of the pavilion vendor. 6. Playground It is anticipated that the playground equipment will be pre-manufactured items chosen by the Township. This task will require representation on the plans and construction details, and in the technical specifications. Additional construction administration will also be required in the form of shop drawings, inspections, and payment coordination. The work performed by GPI specifically excludes the structural design of the playground equipment. The structural/footing design is to be performed by a professional engineer, licensed in the State of New Jersey, under the responsibilities of the playground equipment vendor. Page | 5

Zayibeth Carballo-Township Engineer Township of West Orange October 25, 2024 OSPAC/Crystal Lake 7. Concession Stand Pursuant to a clarification email from the Township of October 18, 2024, this item will consist of a paved area for a food truck to park. The food truck parking space will be provided with a 50 Amp waterproof outlet on a pedestal to allow the food truck to operate under electrical power without running an individual generator. ASSUMPTIONS 1. The project timeline is acknowledged to be somewhat aggressive due to grant conditions. This proposal assumes that the Township will provide its choice of all required furnishings (entrance sign, benches, playground equipment, light fixtures, pavilion, seating, fishing pier, floating dock, etc.) in a timely manner so as to not delay the preparation of the documents listed herein. 2. The alternate construction item(s) to be included int the project, if any, will be specified at the Kick-off/Concept Plan meeting described in Scope of Work Item B2 herein. 3. The on-site utilities are sufficient to support the furnishings included in the Scope of Work. 4. The project will not be LEED or Energy Star certified. 5. Grant coordination is not included in the GPI Scope of Work. 6. Geotechnical explorations and soil testing for regulated materials are not included in the GPI Scope of Work. 7. The design of the complete project will not cause the project to qualify as a Major Development for Stormwater Design. 8. The design will abide by the restrictions of the NJDEP General Permit(s) applicable to the work. 9. The Township will pay all application, permit and review fees directly to the jurisdictional entity. 10. GPI will provide copies of all submitted documents in paper form as well as electronic (.pdf) format. Drawings, including the Boundary and Topographic Survey, will be provided in AutoCadd (.dwg) format. BASE FEE SCHEDULE Surveying Services Concept Phase NJDEP Concept Phase NJDEP Permit Submission Package Hudson-Essex-Passaic Soil Conservation District Final Design of Construction Plans & Specifications Bid Phase Construction Administration Services – Not To Exceed(1) Reimbursable Expense - Underground Utility Location Reimbursable Expenses (Reproduction, Mileage, Postage) – Not to Exceed $45,200.00 $22,700.00 $7,800.00 $28,000.00 $3,700.00 $41,200.00 $3,500.00 $114,000.00 $8,000.00 $1,500.00 TOTAL BASE

y Location Reimbursable Expenses (Reproduction, Mileage, Postage) – Not to Exceed $45,200.00 $22,700.00 $7,800.00 $28,000.00 $3,700.00 $41,200.00 $3,500.00 $114,000.00 $8,000.00 $1,500.00 TOTAL BASE FEE $275,600.00 (1) GPI has prepared its fee based upon full-time inspection for the construction period specified in the RFP to be invoiced on a Time & Expense basis with the Not to Exceed amount listed above. Page | 6

Zayibeth Carballo-Township Engineer Township of West Orange October 25, 2024 OSPAC/Crystal Lake ALTERNATES FEE SCHEDULE Fishing Pier & Floating Dock Paddle Boat / Kayak Launch Area Pre-Fabricated Pedestrian Footbridge Shoreline and Outdoor Showers Seating Area Pavilion Playground Food Truck Area $10,700.00 $10,700.00 $11,400.00 $9,600.00 $9,600.00 $7,800.00 $7,200.00 HOURLY BILLING RATES As submitted in our Qualification package to the Township of West Orange on November 28, 2023, following are our municipal billing rates for 2024: PROFESSIONAL ENGINEER $ 180.00 SENIOR PROJECT MANAGER, ENGINEERING $ 160.00 SENIOR PROJECT MANAGER, LANDSCAPE ARCHITECTURE $ 150.00 SENIOR DESIGNER $ 125.00 DESIGNER $ 95.00 INSPECTOR $ 105.00 ENGINEERING TECHNICIAN $ 85.00 PROFESSIONAL LAND SURVEYOR $ 170.00 SENIOR PROJECT MANAGER, SURVEYING $ 150.00 PROJECT SURVEYOR $ 135.00 SURVEYING TECHNICIAN $ 105.00 PARTY CHIEF $ 110.00 INSTRUMENT PERSON $ 95.00 ADMINISTRATIVE SUPPORT $ 75.00 Rates Subject to Change Annually Page | 7

Section 2 Personnel Assignments